Batch Posting

This function is used to perform a mass validation of a selection of accounting batches entered in the Batch entry function (GESLOT).
The validated batches are then posted (generation of accounting entries).

Although the Partner and Flow fields are not part of the Batch entry function (GESLOT), the rules for Partner initialization and Flow initialization follow the same rules used for generating journal entries. The same rules also apply to any controls for the partner and flow fields.

Read the documentation for Partner initialization and Flow initialization.

Prerequisites

See also Refer to documentation Implementation

Screen management

The status of postings in the launch screen must be "Definitive" when the "Actual" journal category is selected and when the company is:

either a French legislation company (the setup FRADGI/module TC/group CPT has "yes" for value and cannot be modified),
or a foreign company applying the French DGI no. 13L-1-06 compliance rules (the setup FRADGI/module TC/group CPT has "yes" for value and can be modified).

Entry screen

This process performs a "bulk" validation of accounting batches. Once the validation process has been started, a journal is generated for each of the operations recorded via batch entry.

This journal is used to transfer the documents entered for each batch to the document entry program.
The validation process in simulation mode (activated or not) makes it possible to modify and revalidate the journal batch. In that case, the entries last transferred cancel the previous ones.
In real mode, the journal batch can neither be modified not revalidated.

In that case, the possible choices are:

Status of the generated journals (temporary or final),
Cancellation of the validated batches:
by answering 'Yes' to this question, a log file provides a list of the journals validated by this processing.
In any case, any possible errors spotted during the control phase of each batch (matching of journals, dates, restrictions, etc.) are saved in a log.

Field descriptions

Criteria

Select this checkbox to include all companies. To run this process for a single company, do not select this checkbox.

All companies (field ALLCPY)

Company (field CPY)

This is the code of the assignment company of the entity.
This optional zone makes it possible to specify entities common to several companies.

Legislation (field LEG) All sites (field ALLFCY)

Select this checkbox to include all companies. To run this process for a single company, do not select this checkbox.

Site (field FCY)

Enter the site code.

All users (field ALLUSR)

Select this check box to include all users. To run this process for a single user group, leave clear.

The current user will be used if the user/group code is blank.

User (field USR)

If a user code is entered in this field, the process only includes accounting documents entered by the user. If left blank, only accounting documents for the current user are included.

Selection

From batch (field STRLOT)

No help linked to this field.

To batch (field ENDLOT)

Generation

Category (field CATLOT)

This field indicates the category of the documents to generate.
The generated journals can be real or simulated.

The actual accounting documentis a document that can always be viewed and printed (GL, Balance, etc.).
Once activated the simulation journal, is also integrated with the inquiry and report screens.
It can be converted into an actual journal or de-activated in order to become an inactive simulation (that is to say it is not visible in inquiries and reports).

Status (field STALOT)

In the event of an actual generation, the status of the journal can be:

Temporary
Final

The entry status for entries must be Final when the requested generation type is Actual and the company meets one of the following criteria:

French legislation company with the FRADGI - French fiscal regulation parameter (TC chapter, CPT group) set to Yes and not editable;
Foreign company applying the French 'DGI no. 13L-1-06' compliance rules with the FRADGI - French fiscal regulation parameter (TC chapter, CPT group) set to Yes and editable.

The status defines your ability to modify the document. Once final, the modifications of the journal are only for information purposes or concern the analytical postings. The date, amounts, accounts, VAT code and other purely accounting information can no longer be modified.

In temporary mode, most of the information displayed on the journal can be modified. The modification options can vary based on:

The nature and the origin of the accounting document:
- Temporary payment document: bank line that cannot be deleted
- Purchase invoice document: BP line that cannot be deleted, purchase account and VAT that cannot be modified

The management events that have an impact on the account document are:
- Charge account with a declared VAT amount
- Matched VAT account or not

Batch deletion (field RAZLOT)

When checked, this box is used to delete the lot record in lot entry when it is posted.

Log file (field TRC)

If checked, this box is used to summarize all the validated journals at the end of a processing.

Batch task

This function can be run in batch mode. The standard task ACCLOT is provided for that purpose.