Customer e-invoice preparation

Use this function to build the list of invoices that are required for the e-invoicing process.

The process creates records, one for each eligible invoice in the EINVOUT - Customer electronic invoices table, that is the starting point of the e-invoicing process. Eligible invoices are those that are posted for a French company with the required settings to allow for e-invoicing.

After preparing e-invoices, you can proceed to generating e-invoices.

See the E-invoicing framework guide for all settings and requirements.

You select the invoices using the following conditions:

  • The invoices must be posted, whether from the A/P-A/R accounting or Sales modules.
  • The invoices were not collected in a previous selection.
  • Settings and master data must be configured to support e-invoicing. This includes parameter values and BP and/or customer settings.

Prerequisites

To use the e-invoicing process for customers, you need to ensure the following:

Set the EINV - E-invoicing activity code to Active.

Set the EINVOICE - Electronic invoice parameter (TC chapter, INV group) to Yes.

Set the EINVMAP - Einvoicing mapping code parameter (TC chapter, INV group) the appropriate UBL code. See XML mapping rules for more information.

To easily reuse the same combination of checkboxes, select Memo before preparing invoices. This action saves your settings. To reuse these settings, select Recall and enter the unique name for your memo. You can still customize your selection when recalling a memo code.

Screen management

Filters

All companies (ALLCPY)
Select this checkbox to include all companies.
Company (CPY)
If the All companies checkbox is clear, you can enter a single company.
Legislation (LEG)
If you selected to include all companies, you need to enter a legislation.
All sites (ALLFCY)
Select this checkbox to include all sites.
Site (FCY)
If the All sites checkbox is clear, you can enter a single site.
Invoice date from/Invoice date to (DATSTR/DATEND)
Enter a date range to filter for invoices within that range.
From invoice/To invoice (INSVTR/INVEND)
Enter a range of invoices to filter for invoices within that range.
All customers (ALLBPC)
Select this checkbox to include all customers.
From customer/To customer (BPCSTR/BPCEND)
If the All customers checkbox is clear, you can enter a range of customers.
Public sector (BPPFLG)
Select this checkbox to include this type of company. You need to select at least 1 of the public sector related checkboxes.
Not public sector (BPCFLG)
Select this checkbox to include this type of company.
All invoice types (ALLSIVTYP)
Select this checkbox to include all invoice types.
Invoice type (SIVTYP)
If the All invoice types checkbox is clear, you can select an invoice type.
All control accounts (ALLCTRGRP)
Select this checkbox to include all control accounts. It is selected by default if the All companies checkbox is selected. When selected, the Control group and Control fields are not available.
Control group (GROUPE)
If you are filtering for a single company or if the All control accounts field is clear, you can enter or select a control group. If you enter a group, you cannot enter a control account in the next field.
Control (COLLEC)
If you are filtering for a single company or if the All control accounts field is clear, you can enter or select a control account.
All currencies (ALLCUR)
Select this checkbox to include all currencies. If you select all, you cannot enter a currency group.
Currency group (GRPCUR)
Enter or select a currency group.
Currency (CUR)
Enter a currency.
All BP tax rules (ALLVACBPR)
Select this checkbox to include all BP tax rules.
Tax rule (VACBPR)
Enter or select a BP tax rule
All delivery countries (ALLDLVCRY)
Select this checkbox to include all countries you deliver to.
Delivery country (DLVCRY)
Select this checkbox to include a single destination country.
A/P-A/R module (FINMOD)
Select this checkbox to include invoices from A/P-A/R module. If not, then you need to select Sales module.
Sales module (SALMOD)
Select this checkbox to include sales invoices. In not, then you need to select A/P-A/R module.
Log file (LOGFILE)
Select this checkbox to include a log file that details the preparation results.

Specific buttons

Memo Select this action to save the current settings to reuse later using a unique memo code. The memo code is linked to your user profile, not to the function or the screen.
Recall Enter or select the unique memo code you created to apply the settings saved with that code.
Delete memo This action deletes a saved memo code and cannot be undone.