Customer e-invoice preparation

Use this function to build the list of invoices that are required for the e-invoicing process.

The process creates records, one for each eligible invoice in the EINVOUT - Customer electronic invoices table, that is the starting point of the e-invoicing process. Eligible invoices are those that are posted for a French company with the required settings to allow for e-invoicing.

After preparing e-invoices, you can proceed to generating e-invoices.

You select the invoices using the following conditions:

• The invoices must be posted, whether from the A/P-A/R accounting or Sales modules.
• The invoices were not collected in a previous selection.
• Settings and master data must be configured to support e-invoicing. This includes parameter values and BP and/or customer settings.

Prerequisites

To use the e-invoicing process for customers, you need to ensure the following:

Set the EINV - E-invoicing activity code to Active.

Set the EINVOICE - Electronic invoice parameter (TC chapter, INV group) to Yes.

Set the EINVMAP - Einvoicing mapping code parameter (TC chapter, INV group) to Yes.

Prepare

 

Screen management

Filters

Field descriptions

All companies (field ALLCPY)

Select this checkbox to include all companies.

Company (field CPY)

If the All companies checkbox is clear, you can enter a single company.

Legislation (field LEG)

The legislation needs to be FRA at this time.

All sites (field ALLFCY)

Select this checkbox to include all sites.

Site (field FCY)

If the All sites checkbox is clear, you can enter a single site.

Invoice date from/Invoice date to (fields DATSTR/DATEND)

Enter a date range to filter for invoices within that range.

From invoice/To invoice (fields INSVTR/INVEND)

Enter a range of invoices to filter for invoices within that range.

All customers (field ALLBPC)

Select this checkbox to include all customers.

From customer/To customer (fields BPCSTR/BPCEND)

If the All customers checkbox is clear, you can enter a range of customers.

Public sector (field BPPFLG)

Select this checkbox to include this type of company. You need to select at least 1 of the public sector related checkboxes.

Not public sector (field BPCFLG)

Select this checkbox to include this type of company.

All invoice types (field ALLSIVTYP)

Select this checkbox to include all invoice types.

Invoice type (field SIVTYP)

If the All invoice types checkbox is clear, you can select an invoice type.

All control accounts (field ALLCTRGRP)

Select this checkbox to include all control accounts. It is selected by default if the All companies checkbox is selected. When selected, the Control group and Control fields are not available.

Control group (field GROUPE)

If you are filtering for a single company or if the All control accounts field is clear, you can enter or select a control group. If you enter a group, you cannot enter a control account in the next field.

Control (field COLLEC)

If you are filtering for a single company or if the All control accounts field is clear, you can enter or select a control account.

All currencies (field ALLCUR)

Select this checkbox to include all currencies. If you select all, you cannot enter a currency group.

Currency group (field GRPCUR)

Enter or select a currency group.

Currency (field CUR)

Enter a currency.

All BP tax rules (field ALLVACBPR)

Select this checkbox to include all BP tax rules.

Tax rule (field VACBPR)

Enter or select a BP tax rule

All delivery countries (field ALLDLVCRY)

Select this checkbox to include all countries you deliver to.

Delivery country (field DLVCRY)

Select this checkbox to include a singel destination country.

A/P-A/R module (field FINMOD)

Select this checkbox to include invoices from A/P-A/R module. If not, then you need to select Sales module.

Sales module (field SALMOD)

Select this checkbox to include sales invoices. In not, then you need to select A/P-A/R module.

Log field (field LOGFILE)

Select this checkbox to include a log file that details the preparation results.

Specific buttons

Memo	Select this action to save the current settings to reuse later using a unique memo code. The memo code is linked to your user profile, not to the function or the screen.
Recall	Enter or select the unique memo code you created to apply the settings saved with that code.
Delete memo	This action deletes a saved memo code and cannot be undone.