Time category

Use this function to create codes to classify labor time into categories. Time categories can be both project-related, such as standard working time, overtime, and travel time, and non-project, such as administrative work, annual leave, and sick leave.

 This function replaces Miscellaneous table 640

Prerequisites

See also Refer to documentation Implementation

Screen management

The Time category function displays a single screen in which you define your labor time categories.

Entry screen

You use this screen to define different categories of time recognized by your organization for both project and for non-project activities.

Each category has an assigned "multiplier". The rate multiplier is applied to the labor rates defined for a time entry record to calculate the appropriate cost of the entered time. For example, a category with a rate multiplier of "1" would equate to standard working time, whereas a category paid at "double time" would have a rate multiplier of "2".

Field descriptions

Short title used in the screens and reports. This title is recorded in your connection language.

By default the short title, the long title or the column header of a data are recorded (on creation/update) in the connection language of the user.
You can add your translation in another language using the Translation function:

  • Click Translation from the Actions icon in the corresponding field.
  • In the Translation window, add a new language code with the translation in this language.

A user who logs on with this language will view the short description, long description or column header in their connection language if a translation exists. Otherwise, these descriptions will be available in the folder language.

The connection language must be defined as a default language for thefolder.

Category code (field CATCOD)

Use this field to define a code for a category of labor "time". For example, "STD" for standard working time, "BH2" for bank holidays at double time, "TRA" for travel time.
Description (field DESAXX)

This long description is used as a title in screens and reports.

By default the short title, the long title or the column header of a data are recorded (on creation/update) in the connection language of the user.
You can add your translation in another language using the Translation function:

  • Click Translation from the Actions icon in the corresponding field.
  • In the Translation window, add a new language code with the translation in this language.

A user who logs on with this language will view the short description, long description or column header in their connection language if a translation exists. Otherwise, these descriptions will be available in the folder language.

The connection language must be defined as a default language for thefolder.
Short description (field SHOAXX)
Billable (field BILLABLE)
Rate multiplier (field RATMUL)

Use this field to define the factor by which a project, or employee labor rate is to be multiplied. For example, type "1" if this time category equates to standard working time; type "2" if this time category equates to a rate to be paid at double standard working time.

A rate multiplier of "0" (zero) is permitted. If this time category equates to a zero rate, this will result in the amount of time (in the defined time unit) spent working on a project being recorded, but the value of that labor time will be zero.​
Non-project category (field NONPRJCAT)

Select this check box if this time category is for non-project activities, such as for general administrative work, annual leave, or sick leave.
Cost type (field PCCCOD)

This field is only relevant if the Non-project category check box is selected.

Type in, or select the default cost type code to be initialized on a timesheet to be posted.
Rate type (field CHGTYP)

This field is only relevant if the Non-project category check box is selected.

Use it to indicate which exchange rate is to be used when the timesheet is in a currency and must be posted.

Error messages

The only error messages are the generic ones.

Tables used

See also Refer to documentation Implementation