Running the GST Report

Open: Declaration > Tax Management > Australia > GST Report (GESGST).

The GST Report shows all the processed invoices which:

• use Tax Rates with AUS legislation
• have been posted
• have journal entry’s status = Final
• are not flagged as reported previously

Ensure all invoices to be reported for the period have met the above criteria.

Select the Company and Site

You should not run a combined GST Report for multi-companies and/or multi-sites if the companies/sites registered have different Australian Business Numbers (ABN). If you need to report GST for multi-companies and/or multi-sites, please run the GST Report separately for each ABN.

Select the period of the report

You should select the start date and end date based on the GST reporting options of your company. The GST Report will show an invoice if the invoice’s posted date is within the start date and end date.

Make sure you use the day after the end date of your previous Actual GST Report as your start date to avoid missing transactions. You should only select a different start date if there are invoices dated within the previous period that you have not previously reported.

Select the Generation Type

The system does not allow you to run the report in Actual before you run it in Simulation first. Since running the report in Actual flags all the invoices as reported, it is recommended to select the Generation type = Actual, if:

• you are sure the report shows all the correct amounts and all the invoices
• you have lodged or are ready to lodge the GST to the ATO.

GST Report Components

The GST Report has several components:

• The cover page of the GST Report shows the Selection Criteria of the report. When you select All Sites, the GST Report will show all the sites for the selected company, even though the site has no invoices listed in the report.
• The second page of the GST Report shows the association/mapping between the tax rates used and the BAS labels. The information shown is based on the legal data button setting for each tax rate.
• The Invoice Listing shows the list of invoices grouped by Tax Rat in alphabetical order. In each of the tax rates, the invoices appear in the following order:
  • Invoice Date
  • Invoice Number Please note:
  • Normal invoices appear as a positive and credit notes appear as negative amounts.
  • Invoices with multiple product lines appear in a single row under each tax code.
  • Invoicing elements also appear in the single row combined with products.
• The summary shows the total of GST BAS Labels: G1, G2, G3, G10, G11, 1A and 1B. The Summary also shows the net GST amount for the period. The Net GST is calculated from 1A – 1B.

Error Message in the Log File

The GST Report will show an error message in the log file if a tax rate in the reported invoice has not been linked to a BAS Label.

BAS Reporting with the GST Report

Once you have run and printed the GST Report, transfer the amounts shown in the report’s summary to your activity statement.

Once you have completed and lodged the form, it is recommended to run the GST Report in Actual.

Running the GST Archive

You can search and print GST Reports generated in Actual mode through the GST Archive (GESGSTA) function.

You can view the list of GST Reports by selecting the Search button. Alternatively, you can view the GST Report based on the following criteria:

• Company
• Site
• Report Number