Use this function to view the log of a sales document linked to the A/P-A/R accounting (Statement or Payment) by giving:

  • the upstream flow leading to the documents of origin,
     
    - for statements: sales documents (sales invoice, delivery, picking ticket, order, quote, etc.),
    - for payments: purchase or sales documents,
     
  • the downstream flow of documents down to the total payment of the invoice (payment, open items, etc.).

The BP entries traceability function can also be accessed directly form each management function of entries.

Prerequisites

SEEREFERTTO Refer to documentation Implementation

Screen management

Header

The inquiry header is used only to select the sales journal to be traced.

Once the journal has been selected, its status, the BP code and name, the company currency and the folder currency are displayed for information purposes.

Sign (field TRKSEL)

Choose the direction of the search:
- Upstream
- Downstream
Company currency (field CURSOC)

This field displays the company currency and cannot be modified.

Folder currency (field CURFOL)

This field displays the folder currency and cannot be modified.
Document type (field VCRTYPSEL)

Enter a document type if you wish to filter the inquiry and restrict it to this type of document.
Document number (field VCRNUMSEL)

Enter the document number reference to inquire, depending on the chosen document type.

 
Line number (field VCRLINSEL)

Line number of the document to inquire.
Example: line 1 = 1000
BP (field BPRNUM)

Help common to the different Journal traceability inquiries (purchasing, sales, CRM, A/P-A/R accounting and fixed assets).
This field displays the BP code and cannot be modified.
For purchase requests, this field is empty since the BP code is displayed on the line.

Part status (field VCRSTA)

Help common to the different Journal traceability inquiries (purchasing, sales, CRM, A/P-A/R accounting and fixed assets).
This field displayed the journal status, its title depends on the journal type inquired.

For instance:

  • For a purchase request: Closed
  • For a purchase order: Invoiced
  • For a sales order: Order status
Part status (field VCRSTA_L)

Help common to the different Journal traceability inquiries (purchasing, sales, CRM, A/P-A/R accounting and fixed assets).
3 fields of this type are available. They display the status of the upstream/downstream journals related to the journal displayed. Their display and their title depend on the type of journal displayed.

Examples :

  • For a purchase order:
    - Invoiced: Yes / No
    - Closed: Yes / No
  • For a purchase invoice:
    - Invoice status: Pending / Validated
  • For a sales order:
    - Delivery status
    - Invoice status
    - Signature
  • For an expense:
    - Fixed: Yes / No

Tab Traceability

The traceability of the various documents is shown in the form of a tree structure and a grid, with the status of each journal indicated.

Examples of flow tree structure representations:

Example of an Upstream representation of a Statement flow:

 Statement

 

 

 

 

 Journal validated: No 

 

 Sales invoice

 

 

 

 

Invoice status: Validated

 

 

 Shipment

 

 

 

 Return status: Partially returned
Invoice status: Partially returned

 

 

 

 Picking ticket

 

 

 Picking ticket status Delivered

 

 

 

 

 Sales order

Closed
Delivered
Invoiced
Signature: No management

 

 

 

 

 

Sales quote 

Totally ordered
Signature: No management

Example of a Downstream tree representation of a Statement flow:

 Statement

 

 

Journal validated: No 

 

 Open item

 

Reminder: Yes
Paid

 

 

 Payment

 In the bank

XSL

Document

Use this button to access the line document.

Upstream traceability

Use this button to inquire the upstream traceability of the document on the line.

Downstream traceability

Use this button to inquire the downstream traceability of the document on the line.

Specific Buttons

Detail

Use this button to access the additional information of the displayed document, especially the amounts in the journal currency, company currency and folder currency.

Error messages

The only error messages are the generic ones.

Tables used

SEEREFERTTO Refer to documentation Implementation