Transfer confirmation

Screen management

Entry screen

Description of the process at the source company

• - Entry of the issue information in the Receipt/Issue tab of the asset management function (GESFAS):
  
  - The issue date is entered with the effective date for the transfer.
  
  The effective date of the issue taken into account in the depreciation expense calculation for the fiscal year will actually correspond to the effective date minus 1 day.
  
  - Issue reason loaded with the transfer type carried out.
  
  - Buyer field entered with the target company reference.
  
  - Transfer price.
  
  - Calculation of the transferable VAT and when need be of the adjustment amount (the calculation rules for a VAT repayment or an additional deduction are the same as those applied on asset issue).
  
  - P&L amount on sale.
  
• Update of the depreciation amounts and of the net value on the issue date.
  
• Creation of an issue event.
  
• If the purchase date of the asset is later than or equal to the effective date:
  
  - The asset is cancelled
  - Any expenses attached to the asset are cancelled.
  
• If the issue date of the asset is later than or equal to the effective date :
  
  - The asset issue is cancelled.
  - The issue and depreciation events are reversed.
  
• If the asset is assigned to a financial leasing contract of the type "lease":
  
  - The contract takes the status transferred and all the assets linked to the contract are also transferred.
  
• If the asset is linked to physical elements, these elements are issued with Intra-group transfer as reason.

Description of the process at the target company

• The assets are created according to the terms described in the table presented below, except for the assets which purchase date is later than or equal to the effective date (cancelled assets in the source company), which are identical.
  
• Recoding of the fields specified in the recoding process associated with the operation.
  
• Calculation of all the assets created if this setup has already been activated during the asset integration process.
  
• A capitalization event is generated for each asset.
  
• If the purchase date for the asset is later than or equal to the effective date and the asset has been created by capitalization of expenses, these expenses are created identically in the target company and keep their link with the asset arising from the transfer (see below, the Expense field loading rules).
  
• If the asset is assigned to a lease contract of the rental type, the contract is created identically but under a new reference in the target company (see below, the Contract field loading rules). All the assets assigned to this contract in the source company must be transferred to the target company and automatically attached to this new contract.
  
• If the asset is assigned to physical elements, these elements are created identically but under a new reference in the target company and automatically assigned to the asset created there. The determination modes for this new reference depend on the PHYNUMBCO - Element numbering on asset basis setup.

Loading rules for the values of the assets being received by a target company

Company	Target company
Financial site	Financial site coming from the recoding
Reference	Application of the automatic numbering
Description 1	Renewal of the source company value
Description 2	Renewal of the source company value
Purchase date	Initial purchase date if this is greater than or less than the effective date. If not, it is determined according to the management rule.
Status at purchase	Determined according to the management rule
Holding type	Renewal of the source company value
Posting date	Effective date of the Intra-group sale
Receipt nature	Determined according to the management rule
First use date	Determined according to the management rule
Unit	Renewal of the source company value
Quantity	Renewal of the source company value

Characteristics

Group	Renewal of the source company value (1)
Registration	Renewal of the source company value
Fixed asset type	Renewal of the source company value
Account code	Renewal of the source company value
Stability type	Renewal of the source company value
Group	Reconstruction of the group in the target company.
Status	Renewal of the source company value
Principal asset	Ref. for the principal asset generated in the target company when the status = component or additional.

CoA valuation

Currency	Renewal of the source company value
Nature (CoA)	Renewal of the source company value
Account (CoA)	Renewal of the source company value
Ex-tax receipt value	Determined according to the management rule
Invoiced VAT	For non-taxable transfers: - When the VAT transfer is required upon transfer setup: Initial invoiced VAT in the source company x Adjustment residual duration / Adjustment period life - When the VAT transfer was not required: 0 For taxable transfers: the amount is calculated using the VAT rate on transfers of the source company.
Collected VAT	Calculated

IAS/IFRS valuation

Currency	Renewal of the source company value
Exchange rate type	Renewal of the source company value
Currency exchange rate	Renewal of the source company value
Nature (IFRS)	Renewal of the source company value
Account (IFRS)	Renewal of the source company value
Ex-tax receipt value	Determined according to the management rule, potentially converted into the IAS/IFRS management currency.
Invoiced VAT	For non-taxable transfers: - When the VAT transfer is required upon transfer setup: Initial invoiced VAT in the source company x Adjustment residual duration / Adjustment period life - When the VAT transfer was not required: 0 For taxable transfers: the amount is calculated using the VAT rate on transfers of the source company.
Collected VAT	Calculated

Budgetary

Fiscal year	Not entered
Investment type	Not entered
stage	Not entered
Budget	Not entered
Request	Not entered
Market number	Not entered
Supplier	Renewal of the source company value
Order	Not entered

Analysis

Analytical dimensions.

Renewal of the source company value (1)

Economical

Activity	Renewal of the source company value (1)
CGU	Renewal of the source company value (1)
IFRS1 sector	Renewal of the source company value (1)
IFRS2 sector	Renewal of the source company value (1)

Geographic

Site	Geographic site coming from the coding
Location	Location coming from the recoding

Financial

Lease contract

Entered with the lease contract reference automatically generated in the "Target" company, only in the case where the asset is assigned to a lease contract of the rental type. If not, it is not entered.

Last ana/geo transfer

Date of the last analytical/geographical transfer

Not entered

Local taxes

Tax type	Renewal of the source company value
Tax basis	Determined according to the management rule (2)

VAT regulation:

Reference date	Renewal of the source company value
Adjustment period	Renewal of the source company value
Adj total. VAT CoA	Not entered
Adj total. VAT IFRS	Not entered
Deduction/Additional repayment CoA / IFRS	Not entered
Coef. Taxation/Admission/Deduction coeff.	Renewal of the source company value

Intra-group sales

Tax rule for the operation	Tax rule for the Intra-group transfer
Source company	Source company code
Operation type	Intra-group transfer type
Source asset reference	Asset reference in the source company
Original purchase date	Purchase date of the asset in the source company
Original value	CoA ex-tax receipt value of the asset in the source company, when it is not equal to 0. If not, it is the IFRS ex-tax receipt value that is used (potentially converted into the CoA context currency when the IFRS context currency is different).
Tax basis	Tax basis of the asset in the source company
NV on the operation day	NV in the CoA of the asset in the source company on the effective date of the operation.

Asset disposal

Issue date	Renewal of the source company value, if the issue date in the source company is greater than the Effective date. Null when this is not the case.
Sales amount	Identical to the above
Planned	Identical to the above
Issue reason	Identical to the above
VAT rule for the issue	Identical to the above
Buyer	Identical to the above
VAT due on the sale	Identical to the above
Capital gain or loss reference date	Identical to the above
CoA additional deduction	Identical to the above
Capital gain or loss reference basis	Determined according to the management rule
IFRS additional deduction	Identical to the above

Free fields

Free fields 1 to 10	Renewal of the source company value (1)
Free amounts 1 to 6	Renewal of the source company value if the management currency for the field is identical. If not, the value is: 0 (zero).
Free coefficients 1 and 2	Renewal of the source company value
Free dates 1 to 4	Renewal of the source company value

capital gain or loss for the different plans, when they are generated

Net value	0
Capital gain or loss	0
Short term capital gain or loss	0
Long term capital gain or loss	0
Intra-group capital gain or loss	Optional reintegration, according to the setup carried out at the level of the operation definition.

(1) : In the case where a recoding process taking place for these fields has been associated with the operation, the values of these fields comes from the recoding.

(2): The management rule concerning the valuation of the professional tax bases specified at the level of the intra-group transfer Operation definition only applies if the asset Holding type is "In property" and if the purchase date is earlier than or equal to the date specified with the management rule. Otherwise, the Tax basis will be systematically equal to the asset contribution value.

Loading rules for the values of the assets being received by a target company

Note: When an asset has been created by the capitalization of expenses, these expenses "follow" the asset in the target company only if the asset is cancelled during the transfer, that is to say if its receipt date is later than or equal to the effective date of the operation.
In this case, all the values of the expenses are identical in the target company with the exception of the fields shown below, which are loaded in the following way:

Company	Target company
Financial site	Financial site coming from the recoding
Geographic site	Site following recoding
Asset	Reference for the corresponding asset in the target company
Fiscal year	Not entered
stage	Not entered
Budget	Not entered
Request	Not entered
Market number	Not entered
Free amounts 1 to 6	Renewal of the source company value if the management currency for the field is identical. If not, the value is: 0 (zero).

The following field values are identical but may be the object of a recoding, in the case where a recoding process affecting these fields has been associated with the operation :

- Account group
- Location
- Analytical dimensions
- Recipient
- Activity
- CGU
- IFRS 1 sector
- IFRS 2 sector
- Free codes 1 to 10

Loading rule of the lease contract values entering in a target company

Note: When an asset is assigned to a financial leasing contract of the type rental, this contract is also transferred and created identically under a new reference in the target company.
In this case, all the values of the contracts are identical in the target company with the exception of the fields shown below, which are loaded in the following way:

Company	Target company
Financial site	Financial site coming from the recoding
Free amounts 1 to 6	Renewal of the source company value if the management currency for the field is identical. If not, the value is: 0 (zero).

The values of the free codes 1 to 10 are identical but may be the object of a recoding, where a recoding process affecting these fields is associated with the operation.

Loading rule of the physical element values entering in a target company

Note: When an asset is assigned to physical elements, these elements are also transferred and created identically under a new reference -which depends on the setup- in the target company.

PHYNUMBCO - Numbering from the asset. All values of the elements stay the same in the target company except for the location which value can be loaded using the recoding process. By default the location is fed using the BOM defined by the paramaters of the AAS chapter: DEFBUI - Default building, DEFFLO - Default floor and DEFROO - Default room.

Batch task

This function can be run in batch mode, but no dedicated standard task is delivered to run it.

Error messages

The only error messages are the generic ones.

Tables used

Refer to documentation Implementation