Use this function to manage the financial assets whether entered by direct entry or by the grouping of one or more expenses, or whether they come from the import of assets entered in another application.
It is also used, in certain conditions, to create, change, delete an asset and to print an asset record.

See  other conditions for more information.
It is also from this function that you can access the actions, movements, and processes that can be individually carried out on the asset. In addition, the assets can be subject to a certain number of mass processes or transactions via dedicated processes accessible from the sub-menu Asset management/Processes.

A financial asset mainly corresponds to a fixed asset, but it can also be a leasing contract or an asset in concession.
An asset can also be attached to one or several physical elements corresponding to equipment used in the company. These elements carry the information required for the tracking of the equipment. In that case, the FASPHY_01.jpg icon representing the link between the asset and the physical elements is displayed in the header of the function. This icon is replaced by FASPHY_05.jpg when the asset is linked to elements pending transactions.
An asset can have a double account allocation as well as a double valuation - one for the company accounts and the other for the consolidated accounts.

The company reference base can be managed according to the CRC2002-10 national accounting standards.
The group ledger is managed according to the international IAS/IFRS standards.

The assets can be organized and regrouped according to the two following concepts: the group concept and the status concept.

Group concept

The group concept is used to assign a group reference to the assets that can be free or that can correspond to the reference of the asset belonging to the same financial site. The assets gathered within a single group remain independent and are not linked by any common management rules.

 

Status concept

An asset can have one of the following statuses:

  • Autonomous asset (it has no component asset attached to it)
  • Main asset (to which component assets may be attached)
  • Component asset attached to a Main Asset
  • Component asset pending attachment, when the main asset is not yet selected

When the fixed asset components require their own depreciation rates or methods or when they are subject to regular replacements, the setting up of the Main asset – Component asset relationship is used to post them separately from the start and upon the successive replacements.
It is the same for the maintenance and service expenses subject to yearly programs for major repairs that must be posted as a component distinct from the fixed asset. The asset cost can then be distributed between the different elements that make it up, so that each element can be posted separately. The assets grouped in this way remain linked by this relationship and their management is interdependent. For example, an action on the main asset such as the disposal, can be passed on to its components.

Selection lists

The available selection lists reflect this organization:

  • Assets presents the list of all the assets existing or corresponding to the selection carried out (with the exception of the assets disposed in an earlier fiscal year).
  • Last read displays the last references called.
  • Component assets displays, when the asset being viewed is a main asset, the list of component assets that is attached to it.
  • Group assets contains the list of the assets attached to the same group as the asset currently being viewed.
  • Grouped expenses. is not shown unless the displayed asset has been created by grouped expenses. In this case, it displays all the expenses that are linked to it.
  • Assets disposed from the FA presents the list of the assets disposed in a previous fiscal year  for all contexts.
    An asset disposed in a current or on the next fiscal year for at least one context, will not appear in this list but will appear in the Financial assets list. This asset is displayed in red.
    SEEINFO Assets in concession managed in 1st asset of the concession mode, are not displayed in this list when they are disposed in an earlier fiscal year. Their depreciation in the amortization expense plan going on for this asset until the end of the concession: Assets remain in the list.
  • Inactive assets displays the list of assets declared as Inactive. (see below the information given for the Active check box at the level of the Header information paragraph).
  • Assets with pending elements displays the list of the assets to which are attached physical elements awaiting transactions (geographic assignment transfer, disposal) to validate. The linking of the asset with physical elements pending transactions is represented by the icon FASPHY_05.jpg displayed in the header of the screen. The validation of these movements is carried out by triggering the transfer or the disposal (according to the pending movement) on the asset. For further information, see the Physical elements action.

Prerequisites

SEEREFERTTO Refer to documentation Implementation

Screen management

The entry screen consists of a header displaying the asset identification information and one to five tabs depending on the level of detail required and the entry screens set up in the Business object transactions function:

  • The Main tab contains the data linked to the acquisition of the asset, its characteristics as well as the valuation and account allocation information for the asset.
  • The Allocations tab is used to enter the allocations (geographic, analytical, economic, budgetary....) for the financial asset.
  • The Depreciation tab contains the information linked to the asset depreciation for all the managed plans.
  • The VAT tab contains the data linked to the VAT management.
  • The Receipt/disposal tab gathers all the information linked to the receipt of the asset when it is an intra-group acquisition, and to the asset disposal as well as the capital gain or loss related to this disposal.
  • The Concession tab, visible only when the CCN activity code - Concessions is active. It does contain all the information necessary for the management of the assets in concession.
  • The Other info tab is for free fields.

Additional information linked to the specific characteristics of the asset can also be entered in the following entry windows, which can be accessed via the Options sub-menu:

After validating the asset creation, only some of the information can still be modified in this screen. For example: the Status on purchase, the Receipt Nature, the Quantity, the Fixed asset type, the Stability type, the Group number, the Budgetary allocations and the Free fields.
Other information can only be modified through the processes, actions, or transactions that can be applied to the asset throughout its life.

Some of these processes can be accessed via the specific Actions available in the Action panel, such as creating the assets by capitalization of expenses, detachment of the expense, calculation and simulation of the depreciation plan.

Others are grouped according to their nature, in the following sub-menus:

Actions to access the following windows for the actions that can be carried out on the asset:

Transactions to access the different processes that lead to the transaction of the asset:

Header

The header contains the asset identification information, the financial site to which it is assigned, its reference, and its description.

Click the Events icon to display the journal of events generated for the asset.

Block number 1

Company (field CPY)

This field displays the company for the financial site.
Financial site (field FCY)

This mandatory field is used to enter the financial site to which the asset belongs.

The choice of the financial site is subject to management and authorization rules given to the user.
The site can also be automatically loaded, by default, with the financial site reference previously displayed. It is possible to activate/deactivate this load by default, via the setup REMAFCY -  Persistence of the site, defined in the AAS chapter - Fixed assets.

If the user is limited to a single site, the financial site is automatically loaded and cannot be modified.

Active (field ENAFAS)

This flag specifies if the asset is Active or not.
When it is Inactive, its data can be modified and freely completed, without having to use the actions and specific/custom processes that are in addition prohibited for it. 
In specific cases of management, such as, for example, a fixed assets recovery, the imported assets can be automatically declared Inactive: it is necessary that the parameter DISAFAS - Import the "inactive" assets defined at the level of the chapter IMP be set at  Yes.
 
On creation by direct entry, an asset is always Active. It is possible to make it Inactive only when the following conditions are fulfilled:
 
1/ The DISAFAS setup is set to Yes.
 
2/ The asset has not been subject to any work process (change of method, of posting or transfer etc...) nor any closing.
 
3/ If physical elements are attached to the asset, no movement awaiting validation is recorded for these physical elements.
The physical elements attached to an asset that has become Inactive become Inactive as well.
The Inactive assets do not appear in the principal left list but in a dedicated left list.
Any closing process for a company is prohibited as long as there is at least one inactive asset in the company.
When an asset is inactive, it is possible to make it Active irrespective of the DISAFAS parameter value.
field FLGELT

The icon ..\FCT\FASPHY_01.jpg is displayed when physical element are attached to the asset.
When these physical elements are pending movements, this icon is replaced by: ..\FCT\FASPHY_05.jpg

A click on this icon makes it possible to open option window Physical elements.
Events (field EVTLIST)

Block number 2

Reference (field AASREF)

An asset is uniquely identified with the help of a reference composed of up to a maximum of 20 alphanumeric characters.
The management of the reference is a function of the value of the AASAUTNUM parameter - Asset numbering:

  • This reference must be entered if automatic numbering is not managed (the parameter has value None).
  • It cannot be entered if the parameter has value: Mandatory. This reference will be automatically assigned when validating the creation.
  • It can be entered if the automatic numbering is Optional. Otherwise, it will be automatically assigned.

The reference assigned for the asset depends on the setup of the sequence number counter assigned to the Financial asset reference field in the Fixed asset module. (Functions: Structures of the sequence number counters and Sequence number counter allocation).

An asset reference and description are displayed in red when the asset is issued in the current or following fiscal year of at least one situation.

 
Description 1 (field AASDES1)

This field contains the main description of the asset. If the asset is created from the capitalization of the expenditures, this field is loaded, by default with the description of the main expenditure.
An asset reference and description are displayed in red characters to indicate that the asset was issued in the current or following fiscal year in at least one situation.

Select Company settings from the Action icon in the field to display a summary of the company account structure: legislation, accounting template, ledgers, charts of accounts, analytical types, and depreciation schedules.
Description 2 (field AASDES2)

This field contains the complementary description of the financial asset. If the asset is created from the capitalization of the expenses, this field is loaded, by default with the description of the principal expense.

Main tab

Use the main tab to enter:

  • The acquisition information for the asset including the purchase date, posting date, first use date, and its status at purchase, its receipt nature (purchase, internal production, fusion, deposit purchase, etc.), and its quantity.

    The entry of the Purchase date is mandatory.
    ..\FCT\SEEINFO Clicking on the Context Dates option of the Actions menu displays the start and end dates of the fiscal year and of the current period as well as the currency of each of the contexts managed by the company.
     
  • Its characteristics such as the accounting group and code, the group reference to which it may belong, that of the principal asset to which it is linked if it is a component asset.

    The entry of the Accounting code is mandatory. In the case where the field associations are set up for the Financial asset object, the value of the code can be determined from that of the Group.
     
  • Its retained value according to the national standards and its retained value according to the international standards. The CoA plan is used to specify the allocation retained in the company accounts (national accounting standards). The IFRS plan is used to specify the allocation retained in the consolidated accounts (IAS/IFRS). If the field associations are set up for the Financial asset object, the Group or the Account code can determine the value of the different fields in the account allocations.
    On the IFRS plan, the amounts of the Ex-tax receipt value of the VAT and Balance sheet value are initialized with the values of the CoA plan when the asset has not be created from expenses. If the IAS/IFRS plan is not managed, the user cannot access any field in the IAS/IFRS valuation section.

..\FCT\SEEINFO If the Field associations are set up for the Financial asset so that the fields linked to the depreciation methods in the plans managed by the company, are determined by the Group and/or the Account code, the information entered in this tab is the minimum required to create the asset.

Acquisition

Purchase date (field PURDAT)

This field is used to specify the purchase date of the asset.
Click Context dates from the Action icon in the field to view the start and end dates of the current fiscal year and current period as well as the currency for each of the contexts managed by the company.

  • If the asset is created by capitalizing expenses, this field is loaded with the Invoice date of the main expense and it cannot be modified.
     
  • In creation mode, the purchase date automatically loads the following dates:
    - First use date (except if the asset is created by capitalization of expenses)
    - VAT adjustment reference date 
    - Reference date gain/loss 
    - Depreciation start date of the plans, according to the setup specified at Depreciation method level

    You can also initialize the posting date unless the asset is created by capitalization of expenses or if this date is earlier than the start date of the current fiscal year and the modification of the previous situation is prohibited (PRVSITUPD parameter - Previous situation modification).
  • Generally, the purchase date must be earlier than or equal to the posting date and it can be modified as long as the asset has not been subject to a fiscal year closing.
     
  • When it is modified, this date is used to automatically load the VAT adjustment reference date and the Reference date gain/loss if these dates were the same as the purchase date before modification.
    It is also used to load the depreciation start dates of each plan if the depreciation method is set up to use the purchase date as the depreciation start date.
 
Posting date (field AASIPTDAT)

Enter the posting date of the asset, in other words, the accounting recording date into the asset base. It is this date which is taken into account to determine the capitalization flows in each period and fiscal year.
The posting date must be (in creation and modification modes):
- Later than or equal to the purchase date
- Later than or equal to the start dates of the current fiscal years if the modification of the situation previous to the fiscal year in prohibited (PRVSITUPD parameter - Previous situation modification). Modification of the previous situation).
It is used to load the depreciation start dates of each plan if the depreciation method is set up to use the posting date as the depreciation start date.
In creation mode, if the asset is created by the capitalization of expenses, this field is loaded with the invoice date of the main expense. It can be modified.

 
In service date (field ITSDAT)

Enter the first use date of the asset.

  • When entered, this date must be at least the same as the purchase date and the posting date of the asset. When this is not the case, you receive a confirmation request.
    Note: The first use date can be earlier than the purchase date when the purchase option on a leased asset has been exercised.
  • If the asset is composed by capitalization of expenses, this field is entered with the Invoice date for the main expense.
  • If the asset is allocated to an account with an In process nature, this date remains editable. It is automatically updated upon the first use of the asset by means of the Change account allocation action.
  • If the asset is allocated to an account with an In service nature and the parameter FRADGI - DGI No. 13L-1-06 regulations has its value set to Yes, this date can no longer be modified when at least one charge entry has been posted.
  • The date is used to load the depreciation start dates for each plan if the depreciation mode has been set to use the first use date as the depreciation start date.
Holding type (field OWNTYP)

This field is used to specify the holding type of the asset.

  • Direct creation of an asset whose holding type is 'Property' or 'Concession' is only authorized if the parameter CREDIRFAS - Assets: direct creation is on 'Yes'.
  • Only assets of the holding type 'Leased' or 'Rented' can be recorded for a financial renting contract (and provided that the LEA activity code: financial leasing contract is activated).
  • The holding type In concession is only available if the CCN activity code is active and if the company manages the concessions (context setup). Only assets with the 'Concession' holding type can be recorded on a concession contract.
  • Assets with the 'Provisional' holding type are processed as 'Property' assets for the calculation and management of events but are excluded from the automatic journals management: they cannot be posted. This holding type can no longer be modified and set to 'Property', in a method change for instance.

SEEINFO Flows are not generated for assets whose holding type is 'Template' or 'Canceled'.
Purchase cond. (field PURNAT)

Use this field to specify the purchase condition of the financial asset: New, Second-hand.   

Recpt nature (field ETRNAT)

This field is used to specify the issue nature of the financial asset.

Unit (field AASUOM)

Product management unit. It is this unit that the quantity specified at the level of the Expense and the Financial asset is expressed.

Quantity (field AASQTY)

This field displays the quantity of the fixed asset.
When creating an asset, and if the PHYAUTCRE - Automatic creation of an element setup is set to Yes, the quantity of the asset will determine the number of physical elements that will be automatically created when validating the creation.
When the physical elements are then attached to the fixed asset, the quantity is updated with the number of attached physical elements.

Characteristics

Family (field ACGGRP)

Enter the Fixed asset group of the financial asset.
In the case where the associations are set up for the Asset object, the accounting group can determine the values of different fields, including the accounting allocations.

Click the Jump-to icon to access the Asset groups entry screen to:
- View the values determined by the associations, for the entered group code.
- Enter or modify values for these associations.
Fixed asset type (field AASTYP)

This field displays - or you can enter - the capitalization type of the financial asset: Tangible capitalization, Intangible, Financial or Goodwill.
Depending on the setup, this information can be entered via the link of sections after entering the group or the accounting code. According to the association setup, you may or may not be able to change the obtained value.

Accounting code (field ACCCOD)

Enter the Asset accounting code or it can be loaded after entering the Group code if associations of sections have been set up for the Asset object. In that case, it stays modifiable if the setup of associations allows it (indicator Modifiable active).
The entered code must correspond to code of type Capitalization defined in the table of accounting codes. It enables the user to deduce and fill the following fields: CoA nature, CoA account, and if the IAS/IFRS plan is managed, the fields: IAS/IFRS nature and IAS/IFRS account.
If the section associations are set up for the object Asset, the entry of the accounting code can determine the value of the various sections including depreciation methods.

Stability type (field STABILTYP)

Enter the stability type of the financial asset: fixed, movable, general installation. Depending on the setup, this information can be entered after entering the group or the accounting code. According to the association setup, you may or may not be able to change the obtained value.

Taxes

VAT segment (field AASBUS)

This field is used to specify the VAT sector to which the asset is allocated. For the company, this sector has been previously determined at Activity sector setup function.
This information is not mandatory; however, the allocation of an asset to an activity sector is used to determine the taxation and liability coefficient values that play a role in the determination of the deduction coefficient and collected VAT rate applied to the asset.
Description (field SACDES)

Activity sector description.

Liability coef. (field ASJCOE)

The liability coefficient only appears when the company is submitted to the French legislation.
Its value, which must be set between 0 and 1 (ranges included), reflects the proportion of use of the asset for taxable operations. Thus, the liability coefficient of an asset used exclusively to carry out operations off the VAT application scope will have value: 0, whereas that of an asset used exclusively to perform operations within the VAT application scope will be equal to 1, whether these operations are taxed or legally exonerated.
This value plays a role in the determination of the VAT deduction coefficient and collected VAT rate.
In creation mode, it is loaded by default with that associated with the entered VAT sector.
If the activity sector is not entered, it is initialized to 1 and can be modified: if value 0 is assigned to it, then the taxation coefficient is forced to 0 and cannot be modified any more. Conversely, if any other value is assigned to it, the taxation coefficient automatically takes value 1 and remains modifiable.
The entered value in creation mode becomes the reference liability coefficient being used.
After asset creation validation, this coefficient, if it is modified, becomes the Annual coefficient.

Taxation coeff (field TAXCOE)

The taxation coefficient reflects the principle according to which, regarding taxable operations, only the tax on assets or services used for operations to have deduction right can be deduced.
Its value, which plays a role in the determination of the VAT deduction coefficient and collected VAT rate, must be set between 0 and 1 (range included).
It is equal to 1 when the asset or service is used (either completely or partly) for taxable operations and when these give full deduction right.
It is equal to 0 when the asset is not used for taxable operations giving deduction right.
In creation mode, its value is automatically loaded with that of the temporary taxation coefficient associated with the VAT sector entered, and can be modified, in which case it is considered as forced (this is the case for assets assigned to an activity sector which can be used on several activity sectors).
If no VAT sector is entered, it is initialized to 1 and can still be modified.
This coefficient is updated by process VAT adjustment with the annual definitive coefficient defined for the activity sector to which it is assigned. It can also be forced. 
Note:
When it is forced, select Recalculation by application from the Action icon in the field to cancel the entry and makes it possible to collect the temporary coefficient associated with the activity sector or value 1 if no VAT sector is entered.

 

Admission coef. (field ADMCOE)

The liability coefficient only appears when the company is submitted to the French legislation.
Its value, between 0 and 1 (ranges included), participates in the determination of the VAT deduction coefficient and collected VAT rate. It depends on the legislation in force and shows the tax maximum proportion a liable is authorized by the legislation to deduce on an asset.
Thus, when the asset is subjected to any exclusion measure, its admission coefficient is equal to 1. However, when the asset is subjected to exclusion measures, this coefficient is reduced, possibly up to 0 (case of the vehicle assets which type is particular or commercial vehicle for which this coefficient is set to 0 when the company is French). The setup is carried out at the level of the miscellaneous table 965 Vehicle type.
In creation, its value can be determined by the associations. It is loaded to 1 by default.
After validating the creation, its update is authorized on this screen as soon as the asset is in its acquisition fiscal year. Once the closure carried out, its modification becomes a case of global adjustment. It can only be carried out either via unitary action Change VAT rule, or via the Global VAT adjustment mass process.
Deduction coef (field DEDCOE)

This field displays the Annual deduction coefficient. Its value, automatically calculated, corresponds to the multiplication of liability, taxation and admission coefficients, rounded with 2 decimals higher.
It is used, upon asset creation and then completion of the annual VAT adjustment process linked to the determination of definitive coefficients, to determine the collected VAT rate.

Links

Group No (field SET)

This field is used to group the assets with same financial site into a group. The reference of the group is either the reference of an existing asset (provided that it is not part of a group and its holding type is different from In provision or In model), or a reference the user can choose freely.
In creation mode, if this field is not entered, it inherits the reference of the current asset by default.
When an asset is coming from a unit split of another asset, its group number automatically takes the reference of the split asset for value.
Select Assets in group from the Selection list to display the list of financial assets which belong to the same group. Click an asset in the list to view the details of the corresponding asset.

Status (field CMPSTA)

Select the status of the asset.
An asset can be:

  • Autonomous - not linked to any other asset.
  • Principal - with or without Components, or assets that are attached to it. Component assets in the Selection list displays the list of available components. Click a component asset to view its details.
  • Component  - which is attached to a Main asset, which must be defined.
    If an asset is qualified as Component, its depreciation duration on the Finance plan can be determined, upon validation, from the duration of the main asset based on a calculation whose rules depend on parameter CPLDURPRC - Fixed asset % depreciation duration. 
    If the Main asset has not yet been selected and its reference cannot be entered, it is necessary to assign to it the status below. 
  • Component waiting assignment - If field associations have been set up for the Fixed asset object, the status of the asset can be automatically loaded upon entering the accounting group or code. Depending on the association setup, you may or may not be able to change the determined value.
  • LVA -  if the company is submitted to the German or Austrian legislation.
  • Pool -  if the company is submitted to the German legislation.
    The LVA or Pool status is automatically loaded after entering a corresponding accounting code where the LVA management  type is LVA or Pool.

    SEEREFERTTOManagement terms of low value assets (LVA or Pool status).
Main asset (field CMP)

This field can only be entered if the asset status is Component. It is used to specify the reference for the principal asset to which it is attached.
Only a principal asset responding to the following conditions can be entered:

  • This asset must belong to the same financial site.
  • Its holding type must be different from 'Provisional' or 'In template'.
  • It must possess, when they are present, the same analytical, geographic and economic postings.
    In creation mode, the component asset inherits from the analytical and economic allocations of the main asset; this information cannot be modified.

The selection list Component assets displays the list of component assets attached to the main asset. Click an asset to view that asset details.

 

Company valuation

Currency (field ACGCUR)

This field displays the management currency selected for the company. This currency cannot be entered. It is generated through the Accounting and fiscal context currency.

Nature (field GACACN)

This field displays the nature of the CoA account.

Account (field GAC)

This field displays the CoA account, i.e. the accounting classification of the asset towards the national norms. It is loaded with the CoA fixed asset account, defined at the level of the Accounting code and cannot be modified.

Tax excl. input val (field ACGETRNOT)

Enter the CoA receipt value ex-tax of the financial asset. This value is expressed in the company management currency.
After creation, this value cannot be directly modified on this screen. Click Update in the Action panel to modify. 
If the asset is allocated to a CoA account of type Charge. This is the case, for example for assets whose holding type is in leasing or in rental; no amount can be entered.
If the asset is created from the capitalization of expenses, this value can be revised by adding new expenses or the withdrawal of expenses already linked.

Invd VAT rate (field IVCVATRAT)

This field enables the user to enter the CoA invoiced VAT rate of the financial asset. In creation mode, this rate is entered, by default, using the value entered at the level of the DEFVATRAT - Default VAT rate parameter.
If the asset is created via the capitalization of expenses, the displayed rate is taken from the main expense. This has no particular significance: the invoiced VAT amount is not calculated but forced with the total of invoiced VAT amounts of the attached expenses.

VAT invoiced (field IVCVATAMT)

This field displays the invoiced VAT amount of the asset. It is calculated automatically from the Ex-tax entryvalue applied to the invoiced VAT rate. This amount is expressed in the ledger currency.
In creation, you can force the calculated value. The entered amount must have the same sign as the Ex-tax entry value and be lower than this entry value. 

When you enter this amount, you can select Recalculation by application from the Actions icon menu to cancel the entry and automatically recalculate this amount from the ex-tax entry value and invoiced VAT rate.
After validating the creation, the value can no longer be modified in this screen. Click Refresh to update. 
If the asset is composed of the capitalization of expenses, this value is not calculated from the displayed rate: It is forced with the total of invoiced VAT amounts of the attached expenses. It can be updated by adding new expenses or withdrawing already attached expenses.
Recovered VAT (field DEDVATRAT)

This field contains the VAT recovery rate for the asset. It is loaded from the deduction coefficient.
By default it is equal to 100%. It can be modified by the VAT regulation processing, when the definitive deduction coefficient is applied.
If the asset is composed of the capitalization of expenses, the displayed rate is taken from the main expense. However, this is not significant: the recovered VAT amount is not calculated but forced with the total of VAT amounts taken from the attached expenses. However, in case of modification of the asset, of one of the VAT coefficients, or of the activity sector, the rate is recalculated and used to define the recovered VAT amount.
VAT recovered (field DEDVATAMT)

This field displays the recovered VAT amount of the asset, expressed in the currency kept for the ledger. It is calculated from the invoiced VAT amount and the VAT deduction coefficient.
In creation mode, the calculated value can thus be forced. The entered amount must have the same sign as the Ex-tax entry value amount and be lower or equal to the invoiced VAT amount. When you enter this amount, select Recalculation by application from the Action icon menu to cancel the entry and to the automatic recalculation of the amount based on the invoiced VAT amount and VAT recovery rate.
Once the creation is complete, this value cannot be directly modified in this screen. Click Refresh to update. The recovered VAT amount can be modified by the VAT adjustment processing, when the definitive deduction coefficient is applied.
If the asset is composed of the capitalization of expenses, this value is forced with the total of recovered VAT amounts of the attached expenses. Its forcing is canceled and it is recalculated in case one of the VAT coefficients or the activity sector are modified, thus defining a new recovered VAT rate.
It can be updated by adding new expenses or withdrawing already attached expenses. If the value was forced, it is updated with the amount of recovered VAT of the newly added or withdrawn expenses. If the value was not forced, it is recalculated based on the displayed rate.

IAS/IFRS valuation

Currency (field IASCUR)

This field displays the IFRS currency in the IAS depreciation plan for a company.

Rate type (field IASCURTYP)

Define the type of exchange rate to be used if the IAS/IFRS currency is different from the company currency. The default type is specified in the setup of the IAS/IFRS context.

Currency rate (field IASRATCUR)

The default exchange rate is displayed according to the Rate type selected. It can be entered except if the CoA and IAS/IFRS currencies are identical.

When the asset is created from the capitalization of expenses, this field is not displayed.

Nature (field IASACN)

This field displays the nature of the IAS/IFRS account.

Account (field IASACC)

This field displays the IAS/IFRS account, i.e. the accounting classification towards the IAS/IFRS national norms. It is loaded with the IAS/IFRS fixed asset account, defined at the level of the Accounting code it cannot be entered.

Tax excl. input val (field IASETRNOT)

Enter the Ex. tax input value of the financial asset for IAS/IFRS. This value is expressed in the currency of the IAS/IFRS context.
After creation, this value cannot be directly modified on this screen. Click Update from the Action panel if needed.
If the asset is posted to an IAS/IFRS account which nature is Charge, no amount can be entered.
If the asset is constructed from the capitalization of expenses, the IAS/IFRS input value, by default, is based on the PCG input value, converted into the currency of the IAS/IFRS context.
If the asset is created from the capitalisation of expenses, this value can be revised by adding new expenses or the withdrawal of expenses already linked.

Invd VAT rate (field IVCVATRATI)

Enter the invoiced VAT rate of the asset for the IAS/IFRS. If the asset does is not created by the capitalization of expenses, this field is loaded by default with the CoA invoiced VAT rate.
If the asset is composed of the capitalization of expenses, the displayed rate is taken from the main expense. However, this is not significant: The invoiced VAT amount is not calculated but forced with the total of invoiced VAT amounts of attached expenses.

VAT invoiced (field IVCVATAMTI)

The amount of invoiced VAT of the asset is calculated from the IAS/IFRS ex-tax receipt value to which the invoiced VAT is applied for the IAS/IFRS. This amount is expressed in folder currency.
In creation mode, the calculated value can thus be forced. The entered amount must have the same sign as the Ex-tax entry valueand be lower than this entry value.
When you enter this amount,you can select Recalculation by application from the Action icon in the field to cancel the entry and automatically recalculate this amount from the ex-tax entry value and invoiced VAT rate.
Once the creation is complete, this value cannot be directly modified in this screen; click Refresh to update.
If the asset is composed of the capitalization of expenses, this value is not calculated from the displayed rate: it is forced with the total of invoiced VAT amounts of the attached expenses. It can be updated by adding new expenses or withdrawing already attached expenses.

Recovered VAT (field DEDVATRATI)

This field displays the VAT recovery rate for the asset.
If the asset is not created by the capitalization of expenses, it is loaded with the VAT recovery CoA rate.
It can be modified by the VAT regulation processing, when the definitive deduction coefficient is defined.
If the asset is composed of the capitalization of expenses, this rate is taken from the main expense. However, this is not significant: the recovered VAT amount is not calculated but forced with the total of VAT amounts taken from the attached expenses. However, in case of modification of the asset, of one of the VAT coefficients, or of the activity sector, the rate is recalculated and used to define the recovered VAT amount.
VAT recovered (field DEDVATAMTI)

This field displays the recovered VAT amount of the asset for the IAS/IFRS. It is calculated from the invoiced VAT amount for IAS/IFRS and the VAT deduction coefficient.
In creation mode, the calculated value can thus be forced. The entered amount must have the same sign as the Ex-tax entry value amount and be lower or equal to the invoiced VAT amount. When you enter this amount,you can select Recalculation by application from the Action icon in the field to cancel the entry and automatically recalculate this amount from the ex-tax entry value and invoiced VAT rate.
Once the creation is complete, this value cannot be directly modified in this screen. Click Refresh to update. The recovered VAT amount can be modified by the VAT adjustment processing, when the definitive deduction coefficient is applied.
If the asset is composed of the capitalization of expenses, this value is forced with the total of recovered VAT amounts of the attached expenses. Its forcing is canceled and it is recalculated in case one of the VAT coefficients or the activity sector are modified, thus defining a new recovered VAT rate.
It can be updated by adding new expenses or withdrawing already attached expenses. If the value was forced, it is updated with the amount of recovered VAT of the newly added or withdrawn expenses. If the value was not forced, it is recalculated based on the displayed rate.

To be recalculated

This option can only be accessed in the VAT taxation coefficient when the value is forced. Activating it cancels the forced value and retrieves the coefficient associated to the activity sector or the value 1 when no VAT sector is entered.

Allocations tab

Use this tab to enter the geographic, analytical, economic, budgetary allocations for the asset.
You can also specify:

  • the reference of the Production Plan to which the asset is attached, if the asset is depreciated in OU- Operating Units mode
  • the reference of a Seasonality schedule (possible only for companies submitted to the Russian or Polish legislation)
  • the reference of the Lease contract, if the asset is being leased or rented
  •  the tax type applied (asset liable or not for property tax)

The information of this tab is not mandatory. In addition, the budgetary allocations can be specified for information purposes.

When it is a Component, asset, its economic and analytical allocations must be identical to the main asset to which it is linked. In creation mode, the allocations of the main asset are automatically passed on to it.

After confirmation of the creation, this information can no longer be modified in this tab. The asset assignment changes must take place either by means of a unit transfer or by means of a mass transfer.

Budget

Fiscal year (field BUDFIY)

This field is used to specify the budget financial year. If the asset is created from the capitalisation of expenses, this field displays the budget financial year reference of the expenses, provided the reference is identical for all of the associated expenses.

Invest type (field INVTYP)

This field is used to specify the investment type for the financial asset.

Project (field INVPLN)

This field is used to specify the investment project reference.
This project should not be attached to any company or attached to the same company as the asset.
If the asset is created from the capitalization of expenses, this field is not editable. It displays the investment project reference of the expenses, provided the reference is identical for all of the associated expenses. If not, this group box is left blank.
Budget (field BUDREF)

This field is used to specify the investment budget reference.
If the asset is created from the capitalisation of expenses, this field is not editable. It displays the investment budget reference of the expenses, provided the reference is identical for all of the associated expenses. If not, this group box is left blank.

Request (field INVREQ)

This field is used to specify the reference of the investment request.
If the asset is created from the capitalization of expenses, this field is not editable. It displays the investment request reference of the expenses, provided the reference is identical for all of the associated expenses. If not, this group box is left blank.

Market no (field CONNUM)

This field is used to enter market number.
If the asset is created from the capitalisation of expenses, this field is not editable. It contains the market number of the expenses provided this number is identical for all of the attached expenses. If not, this group box is left blank.

Supplier (field BPR)

This field is used to enter the supplier reference.
If the asset is created by capitalization of expenditures, this field displays the supplier reference of the expenditures, provided the reference is identical for all of the attached expenditures. If not, this field is left blank.

Order (field ORDREF)

Enter the description of the order the asset comes from.
If the asset is created from the capitalization of expenses, this field is not editable. It displays the order reference of the expenses, provided the reference is identical for all of the associated expenses. If not, this group box is left blank.

Order line (field ORDLIG)

Enter the command line reference the financial asset comes from. If the asset is created from the capitalization of expenses, this field is not editable.

Analytical

Distribution (field DSP)

This field is used in creation mode to enter an analytical distribution key, previously defined in the Analytical allocations function (GESDSP). Click the Jump-to icon in the field to access this function. Entering a distribution key disables the entry of analytical sections.

Grid

Dimension type code (field DIE)
Analytical dimension (field CCE)

An Analytical dimension is a part of the analytical general ledger accounts. It is divided into Analytical dimension types where each dimension type constitutes a particular breakdown of the company into a set of analytical payment attributes.
The setup of the folder permits the definition of 1 to 9 dimension types.
An analytical dimension is thus an analytical payment attribute within a dimension type. The dimensions of a dimension type represent the Analytical plan of the dimension type.
This field is used to enter the analytical dimension to which the current recording is allocated.

The entry of analytical dimensions can be set to mandatory using the setup carried out at the level of the Company (Accounting tab).
In creation mode, allocations can be initialized with respect to the setup of Default dimensions (FXDASSETS code for assets and expenses, FXDGRANTS for subsidies and FXDLEASE for lease contracts).

Economic

UGT (field IASCGU)

This field is used to specify the treasury generating unit (TGU) to which the asset is posted.

Production plan

Production plan (field PROPLN)

Enter the reference of a production workbench which the asset must be linked to once it is depreciated, on at least one of its workbenches based on the OPE - Operation Units method. This plan, previously defined in the Production workbench management function, must belong to the asset financial site.

Seasonality plan (field KPSEPLN)

This field is subject to the PSE - Seasonality plan activity code.
It can only be entered if the company is subject to the Russian or Polish legislation.
It is used to specify the reference of a previously defined Seasonality plan. The entry of this reference is mandatory when the seasonality is taken into account in the asset depreciation (Season field set to Yes on the Depreciation tab).

Funding

Lease contract (field LEAREF)

This field can only be entered if the Holding type of the asset is Capital Leased or Leased. It is used to enter the reference of the Lease contract in which the asset is involved.
The contract type (capital lease or long lease) must correspond to the holding type of the asset. The contract status must be To be validated or In progress and belong to the asset's financial site. Click the Jump-to icon in the field to open the rental contract management window in view mode.
Entering this reference is optional. When a lease contract reference is entered for the Main asset, a message suggests to distribute this reference over the component assets which holding type is identical.
SEEINFO When the company is submitted to the French legislation, the assignment of the asset to the contract is authorized if the amount the bases of the assets assigned to the contract is not greater than the total of the contract charges.

Local taxes

Tax type (field TAXTYP)

Enter the asset type according to the professional tax:

  • Asset liable for property tax
  • Asset non liable for property tax
  • Out of field if the asset is not taxed

The tax type allows you to determine automatically the duration of the VAT regulation period.
Depending on the setup, the tax type can be entered while this associations are made after entering the group or the accounting code. According to the association setup, you may or may not be able to change the obtained value.

Tax basis (field TAXBAS)

This field displays the amount selected as the basis of the professional tax for the financial asset, expressed in the management currency of the company.
It is filled using the CoA balance sheet value or the IFRS balance sheet value converted to the company currency if the CoA balance sheet value is equal to 0.

Last analy/geo transfer

Transfer date (field TRFDAT)

This field displays the date of the last geographical, economic and/or analytic posting change on the asset via the Transfer function. Select Situation before transfer from the Action icon in the field to view the situation before the last transfer.
This field is empty when the asset has not been transferred.

Situation before transfer

This function, accessed from the Last ana/geo transfer field, opens a window displaying the geographic location and economic and analytical allocations of the asset before the last Transfer operation.
This window is available only if the asset has been subject to a transfer (the date is entered in the Last ana/geo transfer field).
It is accessible only in view mode, no fields can be entered or modified. To modify all or part of this information you must proceed with a new transfer transaction.

Depreciation tab

This tab presents a table containing as many lines as depreciation plans managed by the company.

In creation mode, use it to enter for each plan:

  • The depreciation method of the asset: the Method, Duration and/or Rate, as well as the Depreciation start date are mandatory (however when the specified method is a free method, entering the duration and/or rate is not required: this information is the same as the information specified at the level of the method setup).

    If the Field associations are set up for the Financial asset object, the Accounting code and/or the Group can determine the values of the different fields including the following:Method, Duration, Rate, Specific Rule, Vehicle Cap, Exceptional Depreciation Rate, Acceleration Coefficient and Prorata.
  • Other information linked to some plans, methods or asset categories can also be entered.
  • As a general rule, no depreciation is calculated for the 'Fixed asset in progress' asset nature, the entry of a depreciation method being forbidden for these assets.
    However, when the parameter DEROENCOUR - Exceptional on pending fixed assets (AAS chapter, FAS group) is set to 'Yes', entering a depreciation method is authorized on the Fiscal plan, which makes it possible to calculate a depreciation on this plan and to generate the special depreciation.

After confirmation, the entered information can no longer be modified in this tab. The modification must be carried out by means of the different actions available.

Grid Depreciation plans

Plan (field DPRPLN)

The code for the depreciation plan.

Method (field DPM)

This field displays the depreciation method of the asset for the plan.
Only an active mode which the company, the company country and the plan are allowed to use, can be entered.
In the case when association of sections are set up for the financial asset, the method can be automatically determined from the Code (Accounting) and/or from the Group.
The choice of the mode is subject to the following restrictions:

  • On a French company fiscal plan, the method can only be DF - French decreasing, LP - French straight-line, CA - Amortization expense or RA- Amortization expense residual.
  • Methods CA - Amortization expense / Gross value or RA - Amortization expense / Net value can only be used on a plan other than the Grant plan and only if the asset holding type is In concession. If the management mode of the concession is Transmitted by Renewal, the depreciation method of the plan designated to manage the amortization expense must be:
    - AR - Amortization expense / Net V, when it comes to the 1st concession good
    - SA - Without Depreciation, when it comes to a renewing asset; its contribution is Grantee and its contribution type is Renewal
  • The method OPE - Operation Units can only be used on a plan belonging to the context retained for the OPE management and only if the asset has been attached to a Production workbench.
  • The depreciation method for a Pending asset is always:  SA - Without depreciation, unless the DEROENCOUR - Exceptional on pending fixed assets parameter is set to Yes; in this case, entering a depreciation method is authorized on the Fiscal plan.

The selection of the depreciation method, either entered or filled by associations, allows you to to load the Depreciation start date, either with the First use date, or the Purchase date, or the Accounting date, depending on the Depreciation method setup.
Duration (field DPRDUR)

This field displays the depreciation duration of the asset.
In the case when association of sections are set up for the financial asset, the duration can be automatically determined from the accounting Code and/or the Group.
SEEINFO From the Action icon, select Duration in months to enter the duration directly in months, which is then automatically converted into years and thousandths of years.
According to the selected depreciation mode, the following controls will be applied:

  • Free mode: the entered duration should be at least equal to the minimum duration specified for this mode.
  • Modes: LV (Straight-line beyond residual value), SA (Without depreciation) or IT (Ordinario/Anticipato)modes: the duration will be equal to 0.
  • Mode: LP (French straight-line) mode and specific rule as Software 12 months: the duration will be equal to 1 year.
  • Mode: LG (Laundry)mode: the duration is equal to 1.5 and cannot be changed.
  • Mode: FM (Forms and molds) mode: the duration will be equal to 3 years.
  • Modes: DF (French declining), DE (Spanish declining), DI (Mixed Spanish declining), DB (Mixed Belgian declining), DP (Portuguese declining), DV (Mixed Portuguese declining) modes: the duration will be greater than 3 years.

Asset in concession managed according to the following management mode: 1st asset of the concession:

  • CA (Amortization  expense/Gross value) mode: the duration can be expressed (in years and hundredths of years) by the user. If not entered by the user, the duration is determined systematically according to the following way: Concession end date - Depreciation start date. If the entered duration causes the depreciation end date to be later than the concession end date, then the duration will be calculated according to the formula described above. However, the entered duration will be saved and applied in case the concession is extended.

Asset in concession managed according to the following management mode: Renewal:

  • The plan duration managing the amortization expense cannot be entered.
    - If the asset is not the subject of a Contractual Renewal Obligation, check box not selected, the depreciation duration of this plan inherits from the one of the plan that manages the industrial depreciation.
    -  If the asset is the subject of a Contractual Renewal Obligation, check box selected, the depreciation duration of this plan cannot be entered; it is displayed at 0.

Depreciation duration for the component assets:
On the Fiscal plan, the depreciation duration of the Component assets can be automatically determined, during the confirmation of the asset creation, from the duration that appears in the Principal asset plan. The calculation mode for this duration depends on the \ CPLDURPRC - Assets % Depreciation duration parameter setting (AAS chapter, FAS group).

Subsidy plan :
Upon asset creation, the subsidy plan systematically inherits of the fiscal plan mode.

SEEREFERTTO Further details and examples are provided in the following documentation: Depreciation mode description.

 
Rate (field DPRRAT)

This field enables the user to specify the depreciation rate.

  • It can only be entered in Creation mode and for modes other than: CA (Amortization expense/Gross value), DA (German declining), DE (Spanish declining), DF (French declining), DX (Mixed German declining), DP (Portuguese declining), DV (Mixed Portuguese declining), DI (Mixed Spanish declining), FM (Forms and molds), LG (Laundry), PR (Gradual), RA (Amortization expense / Net Value), RE (Residual), SA (Without depreciation), SY (Softy), UD (Declining balance), UL (Straight line), UO (Non-financial units).
  • If the rate corresponds to a particular field, its value can be entered applying the field associations, after entering the determining value: Code or Group.
  • When you enter this rate, you can click Recalculation by application from the Action icon in the field to cancel the data entry.
  • If the rate is not entered, it is determined by the plan calculation, according to the mode and the duration.
  • For the DB (Belgian declining) mode, this rate corresponds to a degressivity factor applied to the depreciation rate determined based on the duration. If entered, the rate must be greater but less than twice the linear rate.
  • After confirmation, the rate can only be modified via the Change method action.
Exc. depr rate (field DPRRAT2)

This field is linked to the management of

  • the Italian, Russian and Australian modes. IT - Ordinario/Anticipato
  • Russian mode: LR - Russian linear and CR - Russian constant
  • Australian mode: AL - Prime cost and AD - Diminishing value.

It is only displayed if at least one of these modes is allowed for the company's country and/or legislation, and can only be entered for these depreciation modes.

  • When the Italian (Ordinario/Anticipato) mode is used, this field makes it possible to enter the depreciation rate used to calculate the "Anticipato" depreciation.
      • If the exceptional depreciation rate corresponds to a particular field, its value can be entered applying the field associations, after entering the determining value: Code or Group.
      • The rate value should be less than or equal to the depreciation rate value.
      • If the asset is new, the rate can be entered only for the first three years of depreciation.
      • In the case of a second-hand asset, the rate can be entered only for the first year of depreciation. The annuity is calculated based on the dates of the current fiscal year and the start date of the depreciation.
         
  • When the (Russian straight-line) or (Russian constant) mode is used in the Fiscal plan, this field makes it possible to enter an exceptional depreciation rate provided it has been specified that the Specific rule: Bonus is applied.
      • If the exceptional depreciation rate corresponds to a particular field, its value can be entered applying the field associations, after entering the determining value: Code or Group.
      • A bonus is only calculated if the activation date of the asset is later than 01/01/2008.
         
  • When the AL mode (Prime cost) or AD mode (Diminishing value) is used, this field makes it possible to enter a non-taxability rate.
    • When it is entered, this rate is applied to the amount of the depreciation charge in order to determine the posted amount.

SEEREFERTTO For further information, please refer to the Depreciation method description.
Accel. coeff. (field ACLCOE)

This field is linked to the management of the UD (Declining balance), DB (Belgian declining) modes, LR (Russian Linear), DR (Russian declining) and CR (Russian constant). It is only displayed if one of these modes is allowed for the company's country, and can only be entered for these depreciation modes.
It is then used to enter a depreciation acceleration factor.

  • If the acceleration factor corresponds to a particular field, its value can be entered applying the field associations, after entering the determinant value: Code or Group.
  • When this factor is applied to the Belgian declining mode, it must be included between 1 and 2 and contain up to 2 decimals (examples: value 2 corresponds to 200 %; the value 1.5 corresponds to 150 %).
Prorata (field PRATYP)
  • The pro rata type can be entered only if the depreciation method on the schedule is one of the following types: UL (Straight line), UD (Declining balance), HL (Swiss linear), HD (Swiss declining) or RE (Residual). (Special feature : for UL and UD modes, the pro rate can neither be Day nor Week).
    In this case, if the pro rata type is a particular field, its value can be entered by the Field association application, after entering the determining value: Code or Group.
  • When a different depreciation method is used, the pro rata type is automatically determined by the calculation.
Season (field SESFLG)

This field is reserved to the Russian legislation and submitted to the KRU activity code.
It is set to No by default. It can be modified and set to Yes only when the depreciation method is Russian straight-line. In this case, it specifies that the depreciation follows the Seasonality plan which reference is specified in the Postings tab.
Depre st (field STRDPRDAT)

This field contains the depreciation start date. When creating a new asset, this date is automatically loaded after the depreciation method has been specified, using one of the three following dates based on the setup for this depreciation method: First use date, Purchase date, Posting date.
After validation, it can only be modified for the goods:

  • that are earlier than the current fiscal year, and that were not the subject of a fiscal year closing (legacy assets or assets in process).
  • that were acquired during the current fiscal year or that are later than the current fiscal year.

    The modification is then possible only via the actionChange method.

Remarks :

  • The depreciation can start before or after the mentioned depreciation start date, based on the depreciation method or the applied pro rata temporis rules for the first fiscal year. For some methods, the real depreciation start date can be earlier than the purchase date.
  • When the modification of the previous situation is prohibited (parameter PRVSITUPD - Previous situation modification set to 'No'), the depreciation start date can be earlier than the start date of the current fiscal year. In this case, the adjustment is performed as follows:

    - the depreciation total for the previous fiscal year (FY-1) equals 0 with the forcing flag set to 'Yes'.

    - the depreciation that should have been performed for the previous fiscal year (FY-1) is adjusted in the current period of the current fiscal year: this adjustment is added to the charge for this period.
Depre end (field ENDDPRDAT)

This field contains the depreciation end date.
This field can be entered only in creation mode and if the OU mode (Non-financial unit), CA (Amortization expense / Net V.) RA (Amortization expense / Net V.)  or RE (Residual) is used. If not, it is automatically filled in by calculation. The date entered must be higher than the depreciation start date and the current fiscal year start date.
When it is the first asset of a concession and that the concessions are managed by Renewal, the depreciation end date is determined according to the concession contract end date to which the asset is assigned.
Forcing this date is only authorized when the depreciation mode is RE (Residual days). When you enter this date, you can click To be recalculated from the Action icon to cancel the entry and to load the field with the date determined by the calculation.

Balance sht. val. (field DPRBAS)

This field displays the balance sheet amount (or Gross value) of the asset, expressed in the currency of the depreciation plan context.
In asset creation, with respect to the Depreciation basis origin defined at the level of the plan setup, the plan can be entered freely or loaded with the CoA Receipt value or with the IAS/IFRS receipt value displayed on the Main tab.
On the Subsidy plan, the entry of a depreciation basis is not authorized. 
When creating an asset by capitalization of expenses, this value cannot be modified. However, if the balance sheet value of the asset is modified, the expenses from which the asset was created can no longer be detached: The balance sheet value could no longer be adjusted accordingly.

Resid. value (field RSDVAL)

This field contains the residual value of the asset. It corresponds to the net amount for the issue costs that the company is planning to obtain on the sale of the asset at the end of its usage.
In creation mode, the value can be entered. It must be lower than the Balance sheet value in order to avoid generating a negative Depreciation value.
When a residual value is entered in a CRC2002-10 or IAS\IFRS plan, it is by default automatically copied on all the other standard plans, but can be selectively deleted in one or several of these plans.
When it is entered in a standard plan, there is no copy on other plans.
Upon confirmation, the value can only be modified via the Change method action.

Deprec. total (field DPRCUM)

This field displays the depreciation total at the start of the fiscal year.
This value, generated by the closing or calculation processes, can be forced if the following conditions are met:

  • The depreciation start date is earlier than the start date of the current fiscal year.
  • The modification of the previous situation is authorized according to the PRVSITUPD - Previous situation modification parameter setting.

The value entered must be less than or equal to the depreciation value (balance sheet value - residual value).
When you force this amount during asset creation, the option Recalculation by application from the Action icon menu becomes available to cancel the data entry. The total will be recalculated at the time of the next calculation.

Depreciable value (field DPRVAL)

This non-editable field displays the depreciation value of the financial asset.
This value is equal to: Balance sheet value - Residual value. Thus the net value of the asset at the depreciation end date will be equal to the Residual value.

Specific rule (field ALWCOD)

Enter the code for the specific rule to be applied on asset depreciation for the schedule being processed. If field associations are set up for the Asset object, the Specific rule code can be automatically generated after entering the Accounting code or the Group code.
The rule to be applied is selected according to the depreciation mode selected and/or the depreciation schedule. 

For example, on the Fiscal plan, depreciated based on the French decreasing method, a specific rule can consists in applying a tax aid (see the Depreciation methods description documentation).
After validation, you can only change the value as follows:

Use the Change method from the Action panel for an asset or as a bulk action in the Change depreciation method function (FASMTCM ).

Use the the Change allocation method from the Action panel for an asset or as a bulk action in the Accounting allocation mod function (FASTRFCM).

Note on the 40% deduction [15/04/15-14/04/17]Specific rule for a French company:
To apply this rule, the purchase date must be on or before 14/04/17. If not, you receive the message "If the specific rule no longer applies at the purchase date, make sure you have the rights to apply it. Do you confirm?" You can select Yes or No to dismiss the message.
Yes: Applies the rule even if the purchase date is past 14/04/17.
No:   Creation or updates are not applied and you need to change the Specific rule to None or cancel the action. 
Vehicle (field CRBVEHCOD)

This field can only be entered on the Fiscal plan. It contains the vehicle limit code to apply for the calculation of the fiscal reintegration in the case of a private vehicle.
If heading associations are set up for the object Fixed asset, the value of the Vehicle code can be automatically loaded after entering the Accounting code or the Group code.

Currency (field CUR)

This field contains the currency of the context.

Rate type (field CURTYP)

This field contains the exchange rate type used to convert the values into the management currency of the plan.
It is not modifiable on the context plans Accounting and financial nor on the IAS/IFRS plan.
When the Depreciation basis origin of the plan has the value IAS/IFRS, the exchange rate type is filled by default by the type defined at the level of the IAS/IFRS valuation on the Principal tab ; otherwise, it is filled in with the type defined at the level of the context definition which the plan belongs to. It remains modifiable.
Currency rate (field RATCUR)

This field displays the currency rate used. It cannot be modified in the plans of the Accounting and fiscal context, or in the IAS/IFRS plan.
It can be modified in the other plans. When the value for the Original depreciation basis of the plan is IAS/IFRS, it is filled by default with the Currency rate specified at the level of the IAS/IFRS valuation on the Principal tab.
Concession (field CCNTYPPLN)

Field linked to the Polish legislation.

Depreciation stop (field KSTPDEPSTA)

This field which cannot be modified is dedicated to the Russian and Romanian legislation. It is subject to the KRU and RUM activity code.
It displays the asset status with respect to the depreciation stop.

If the depreciation has been stopped, it also specifies the number of months of the depreciation stop.

SEEREFERTTOThe depreciation stop and restart is performed via the Stop/restart action.
Number of months of stop (field KNBMSTPDEP)

This field which cannot be modified is dedicated to the Russian and Romanian legislation. It is subject to the KRU and RUM activity code.
It displays, if relevant, the number of months of the depreciation stop.

SEEREFERTTOThe depreciation stop and restart is performed via the Stop/restart action.
Depreciation plan

This function, available in view mode only, is used to display the Depreciation plan from which the function is called.
Book vs Tax plan

This function is only available on the Fiscal plan and Accounting plan lines provided that the asset is in View mode.
It is used to display the corresponding Exception depreciation plan.
Revaluate

This function can only be accessed in view mode. Use it to Revaluate the plan from which the function is called. When the company is submitted to the French legislation, only a plan managed according to the IAS/IFRS standards can be revaluated.
Force charge

This function is used to open a window in which the following elements are displayed:

  • The depreciation plan and the currency in which it is managed
  • The start and end dates of the current fiscal year
  • The fiscal year charge amount

You can force the FY charge provided the asset was not subject to any impairment loss, impairment loss reversal, revaluation or method change, and provided that the net value resulting from the new calculation is greater than or equal to the residual value.
When there is a periodic depreciation total on an asset (the current period is not the first period of the FY), the discrepancy between the charge of the previous FY and the FY charge entered, will be adjusted on the current and coming periods.

When the charge amount is forced, you can cancel the entry by clicking Recalculation by application from the Actions icon. The recalculation of the depreciation expense takes place when you save.
Impair

Use this function to Impair the plan from which the function is called. It is only available in view mode for a plan managed according to the IAS/IFRS or the CRC2002-10 standard.
Improve

Block number 1

Improvement date (field MDRDATACT)

Field reserved to the Polish legislation and submitted to the KPL activity code.
This date, loaded by default with the start date of the current period of the Accounting and Financial context is used to determine the effective date of the improvement.
The date entered must be situated between the start of the current fiscal year and the end of the current fiscal year of the plans to improve context. If an improvement has already been carried out on the current fiscal year, this date must be greater than the effective date of this improvement.
Improvement value (field MDRDEV)

Field reserved to the Polish legislation and submitted to the KPL activity code.
It is used to enter the amount that increments the current balance sheet value of the plans checked in order to determine the new balance sheet value.

Grid

Plan (field MDRPLN)

This grid displays all the plans on which it is possible to make an improvement: It is the plans tracked according to a mode that allows improvements (ML - Polish linear) and having as depreciation basis origin the balance sheet value PCG.

Method (field DPM)
Improvement (field MDRPLNFLG)

The improvement concerns, by default, all the plans displayed but it is possible to deactivate this flag on the lines of the plans not concerned.
Fiscal year start (field FIYSTRDAT)

This field , non modifiable, displays the financial year start date of the context which the plan belongs to.

Period start (field PERSTRDAT)

This field displays the period start date of the plan.

Period end (field PERENDDAT)

This field, non modifiable, displays the current period end date of the plan.

Previous improvement (field MDRPREDAT)

Field reserved to the Polish legislation and submitted to the KPL activity code.
This field, that cannot be entered, is entered if an improvement has been made on the current fiscal year. It recalls the effective date.

Effective date (field MDRDAT)

Field reserved for the Polish legislation and submitted to the KPL activity code.

When the depreciation method is the Polish linear (ML).

This field displays the effective date of the improvement application. This date is automatically determined according to the entered improvement date, in the following way:

  • If the entered date is prior to the current period:
     
    The effective date always corresponds to the 1st day of the month of the date entered on all the improved plans.
     
    Example :
    Current period: 01/05/2011 - 31/05/2011
    Date entered: 15/03/2011
    --> Effective date: 01/03/2011
     
  • If the entered date is situated on the current period:
     
    - On the Fiscal plan, the effective date always corresponds to the 1st day of the following month.
     
    - On the other plans, the effective date corresponds to:

When the depreciation method is Polish declining (ML).

This field contains the effective date of the improvement application. It can be entered and may be positioned either on the 1st day of the current period, on the 1st day of the next period, or on the 1st day of the first period of the next fiscal year.
The possibility of choosing one or the other of these dates depends on a number of conditions. The latter can vary according to the given plan of depreciation (accounting or tax plan), on the value of the parameter MDRCURPER - Current period improvement (chapter AAS, group CLC), and on the fiscal year during which the improvement occurs.
SEEREFERTTO The rules related to the choice of the implementation date are detailed in the Detailed methods of depreciation linked to the Polish legislation.

This function, that can be accessed at the level of the Depreciation tab, is reserved to the Polish legislation and submitted to the KPL activity code.
It opens a window authorizing the entry of the information necessary for the implementation of the modernization of the asset on one or several depreciation plans.
The modernization corresponds to an increase of the CoA balance sheet value. This process is carried out if the following conditions are met:

  • The company is submitted to the Polish legislation
  • No expense is linked to the asset (if expenses are linked, the modernization is carried out via the addition of expenses)
  • Plans that support the modernization must be followed with a mode "can be modernized" (ML - Polish linear or MD - Polish declining) and have as their depreciation basis origin the CoA balance sheet value

The modernization window is displaying a tab loaded with all the plans on which it is possible to carry out the modernization. By default, they are all selected but it is possible to uncheck those for which the modernization is not requested.

  • The modernization value must be entered. It corresponds to the amount of the increase applied to the asset balance value.
  • The modernization date must be entered.
  • When the mode "ML - Polish linear" is used, the improvement makes it possible to determine the effective date of improvement, which can never be entered.
  • When the mode "MD - Polish declining" is used, the effective implementation date of the improvement is enterable and will begin either on the 1st day of the current period, on the 1st day of the next period or on the 1st day of the first period of the next fiscal year.
    The possibility of choosing one or the other of these dates depends on a number of conditions. The latter can vary according to the given plan of depreciation (accounting or tax plan), on the value of the parameter MDRCURPER - Current period improvement (AAS chapter, CLC grou), and on the fiscal year during which the improvement occurs.
     
    SEEREFERTTO The rules related to the choice of the implementation date are detailed in the Detailed methods of depreciation linked to the Polish legislation. 
  • After record, the ex-tax General Chart of Accounts entry value of the asset is updated as well as the balance value on each of the concerned plans.
  • The effective date as well as the improvement value applied to the asset are displayed at the level of the periodical depreciation plan.
  • When the effective date of improvement is implemented:
    - On the current period, the improvement has an immediate impact on the calculation of depreciation expenses.
    - On the next period or on the 1st period of the following FY, the improvement has an impact on the calculation of period depreciation expenses, only after the current period closing.
    - On a closed period of the current fiscal year (retroactive modernization), the modernization is implemented on the current period, taking the anteriority into account (adjustment calculation).

Rules linked to the modernization:

  • A modernization over a closed period must necessarily be greater, if need be, to the last business action carried out.
  • The modernization of a plan on the current period is prohibited if any other unit trade action has been carried out on the plan over this period and, conversely, any trade action is prohibited on the current period on a plan as long as a modernization has already been carried out on this plan over said period.
  • The disposal date must necessarily be greater to the last effective modernization date.
Force recalculation

 

Recovery

This function is available only if the parameter PRVSITUPD - Previous situation mod (AAS chapter, CLC group FAS) is set to Yes.
It can be accessed:

  • In creation mode
  • In modification mode, if the asset is Inactive.

It is used to enter the following information for a depreciation plan:

  • The depreciation totals for Real, Initial, and Theoretical tracking: These totals can be different according to the situation of the asset regarding the impairment and revaluation.
  • Previous totals related to fiscal help. This information can only be entered in the accounting and fiscal plans.
  • The impairment loss totals
  • The totals related to the revaluation
  • In case of linked plans: the totals related to the links between these two plans
  • The totals related to concessions

SEEINFOAll of these fields can be imported and are available in the FAS standard import template.

Tax tab

This tab displays the information on the VAT management and adjustments.
To manage these adjustments, 3 groups of coefficients are present: 

  • Reference coefficient in force: these coefficients are used for annual and global adjustments.
  • Annual coefficients: they reflect the coefficients present on the tab Main. They are used for annual adjustments.
  • Future reference coefficients: these coefficients are used to manage the successive global adjustments on a same fiscal year. On fiscal year closing they are transferred to the In effect reference coefficients.

..\FCT\SEEWARNING These coefficients only appear for French companies.

Click on the History icon to display in an additional screen the history of the VAT adjustments existing on the asset in relation to the national CoA accounting standards and the IAS/IFRS standards.
From the Actions icon on a line of the history, you can access all the information justifying the change over time of the amount of VAT recovered and potentially also of the depreciation basis.

Parameters

Reference date (field VATREGDAT)

This field displays the reference date taken into consideration in the case of a VAT regulation calculation for the partial liabilities. This date cannot be entered and has the value of the asset purchase date.

Adjustment period (field THESLI)

This display-only field contains the duration of the VAT adjustment period, expressed in years. This duration is automatically determined based on the Tax type and Reference date:

  • If the Tax type is BPTF and the Reference date is after 12/31/1995, the duration equals 20.
  • If the Tax type is BPTF and the Reference date is before 01.01.96, the duration equals 10.
  • In other cases, the duration equals 5.

SEEINFO This duration is expressed in full years: Regardless of the purchase date, the purchase year is counted as a full year.
Annual adjustment (field VATYEAFLG)

This check box is selected to indicate that yearly adjustment has been carried out.
Residual duration (field VATRSD)

This display-only field contains the residual value of the VAT adjustment.

CoA adjustment

Merging adjustment E-1 (field VATREGCUM)

This field displays the amount, expressed in the company management currency, contains the VAT adjustment total according to the CoA accounting standards, at previous fiscal year end. It is loaded upon closure process.

Additional reduction (field VATREGDED)

It is the VAT adjustment amount of the year according to the CoA accounting norms. This amount, which cannot be entered, is expressed in the company management currency and loaded upon VAT adjustment process, when the adjustment consists in an additional deduction.
Additional repayment (field VATREGAMT)

It is the VAT adjustment amount of the year according to the CoA accounting norms. This amount, which cannot be entered, is expressed in the company management currency and loaded upon VAT adjustment process, when the adjustment consists in an additional payment.
History (field HIS)

This button is used to display a screen showing, in a grid, the adjustment history.

Adjustment IFRS

Merging adjustment E-1 (field IASREGCUM)

This display-only amount is expressed in the IAS/IFRS context currency and contains the VAT adjustment total regarding IAS/IFRS standards, at previous fiscal year end. It is loaded upon closure process.

Additional reduction (field VATREGDEDI)

This is the VAT regulation amount of the year, according to the IAS/IFRS international standards. This amount, which cannot be entered, is expressed in the IAS/IFRS context currency and laoded upon VAT adjustment process, when the adjustment consists in an additional deduction.
Additional repayment (field IASVATREG)

This is the VAT regulation amount of the year, according to the IAS/IFRS international standards. This amount, which cannot be entered, is expressed in the IAS/IFRS context currency and laoded upon VAT adjustment process, when the adjustment consists in an additional payment.

Coefficients

field ASJCOER

This display-only field displays the reference liability coefficient being applied.
It is loaded upon asset creation with the coefficient from the activity sector or entered on the Main tab.
It keeps this value as long as the fiscal year closure has not been performed. After closure, it is loaded with the future reference coefficient.
Its update is linked to:
- The VAT adjustment process that determines definitive coefficients
- Potential global adjustment processes
field TAXCOER

This non enterable field displays the reference taxation coefficient being applied.
It is loaded upon asset creation with the temporary coefficient from the activity sector or entered in tab Main.
It keeps this value as long as the fiscal year closure has not been performed. After closure, it is loaded with the future reference coefficient.
Its update is linked to:
- the VAT adjustment process that determines definitive coefficients,
- potential global adjustment processes.
field ADMCOER

This non enterable field displays the reference admission coefficient being used.
It is loaded upon asset creationwith the coefficient from the associations or entered in tab Main.
After closure, it is loaded with the future reference coefficient.
field DEDCOER

This field displays the Annual deduction coefficient. Its value, automatically calculated, corresponds to the multiplication of liability, taxation and admission coefficients, rounded with 2 decimals higher.
It is used, upon asset creation and then completion of the annual VAT adjustment process linked to the determination of definitive coefficients, to determine the collected VAT rate.
field ASJCOE2

This display-only field displays the annual liability coefficient entered on the Main tab.
field TAXCOE2

This non enterable field displays the annual taxation coefficient.
Its update is performed at the level of the activity sector to which the asset is attached. The copy to this tab is carried out upon Annual VAT adjustment processes that determine the definitive coefficient and Annual VAT adjustment for variance in time.

SEEINFO For mixed assets, the update is performed directly on the Main tab by forcing the value of this coefficient by entry.
field ADMCOE2

This field, that cannot be modified, displays the annual admission coefficient.
The update of the asset acquisition fiscal year can be carried out on the Principaltab. Once the fiscal year closure carried out, the update is only carried out either via the Change the VAT ruleunit action, or via the Global adjustment processing mass processing.
field DEDCOE2
field ASJCOEF

This display-only field displays the future reference liability coefficient.
Upon asset creation, it is loaded with the reference liability coefficient being used.
It is updated with the annual coefficient upon Annual VAT adjustment process for the determination of the definitive deduction coefficient. It can then be updated by potential Global adjustments processes.
Upon closure completion, it loads the reference coefficient being used.
field TAXCOEF

This non enterable field displays the future reference taxation coefficient.
It is loaded upon asset creation with the reference taxation coefficient being used.
It is updated:
- following the VAT annual adjustment process that determines the definitive coefficient.
- following potential Global adjustments
 processes.Upon closure completion, it loads the reference coefficient being used.
field ADMCOEF

This field, that cannot be modified, displays the future reference admission coefficient.
Following the VAT annual adjustment carried out on the acquisition fiscal year and then on the possible Global adjustment, this field is loaded with the annual admission coefficient.
At the end of the closure, it loads the current reference coefficient.
field DEDCOEF

This field displays the Annual deduction coefficient. Its value, automatically calculated, corresponds to the multiplication of liability, taxation and admission coefficients, rounded with 2 decimals higher.
It is used, upon asset creation and then completion of the annual VAT adjustment process linked to the determination of definitive coefficients, to determine the collected VAT rate.
Subjugation global adjustment (field ASJCOEFGLO)

This field is set to Yes when the liability coefficient value has been modified by a global adjustment process.
Taxation global adjustment (field TAXCOEFGLO)

This field is set to Yes when the taxation coefficient value has been modified by a global adjustment process.
Admission global adjustment (field ADMCOEFGLO)

This field is set to Yes when the admission coefficient value has been modified by a global adjustment process.

Receipt/Disposal tab

Use this tab to view the information related to:

  • the acquisition of the asset when it is initially created in another company, and has been subject to an integration process into this company by an Intra-group sale operation: fusion, partial asset provision, split,
  • the Disposal characteristics of the asset: date, reason and valuation,
  • the VAT adjustments resulting of the sale of the asset,
  • the capital gain or loss linked to the disposal of the asset. This information is presented in the form of a table where each line corresponds to one of the plans managed by the company.

This information cannot be entered. It is loaded after the Intra-group sales and the Disposal processes.

Note:

  • An asset disposed in the current or next fiscal year, for at least one of the contexts, is identified by the display of its references and description in red characters (see below the Presentation styles customization).
  • An asset disposed in a previous fiscal year for all contexts, no longer appears in the Assets selection panel, but only in the Assets disposed from the FA list.

Intra-group acquisition

Operating rules (field FISOPETYP)

This filed displays the fiscal rule of the intra-group acquisition operation.

Contributor company (field GRUORICPY)

This field displays the company that brought in the asset by an intra-group transfer.

Operation type (field ISSOPETYP)

This field contains the type of intra-group operation.

Operation reference (field GRUISSREF)
Oper. effect. date (field GRUEFFDAT)
Asset source ref (field GRUORIAAS)

This field displays the asset reference in the contributor company.

Original value (field ORIPURAMT)

This field displays the asset purchase value in the contributor company.

Orig. purch.date (field ORIPURDAT)

This field displays the asset purchase date by the contributor company.

NV of tr on day of op (field AASORINBV)

This field contains the asset financial net value at the date of the intra-group transfer.

Tax basis (field GRUTAXBAS)

This field displays the basis selected by the contributor company towards the professional tax.

Disposal

Issue date (field ISSDAT)

This field displays the date at which the financial asset was extracted from the company's property. This date is not editable. It is automatically filled in when processing the issue.

Planned (field EXTISSFLG)

This check box is selected when the asset issue is provisional.   

Asset date for sale (field SALCLSDAT)

This display-only field contains a value when the asset is classified for sale through the Accounting allocation change action. Upon asset disposal, the field no longer contains a value.
Expected sale amount (field EXTSALAMT)
Disposal reason (field ISSTYP)

This field contains the reason of the financial asset issue. It is not editable. It is automatically filled in when processing the issue.

VAT due on sale (field ISSVATRAT)

This field contains the VAT rate invoiced to the buyer. It is not editable. It is automatically filled in when processing the issue.

field ISSVATAMT

This field contains the VAT amount invoiced to the buyer. It is not editable. It is automatically filled in when processing the issue.

Issue rule (field ISSDATRUL)

This field displays the rule applied for the financial asset issue. This rule cannot be entered. It is automatically filled in when processing the issue.

VAT rule on disposal (field PYBVATTYP)

This field contains the VAT regulation type to do during the asset issue. It is not editable. It is automatically filled in when processing the issue.

Invoice reference (field IVCSALISS)

This field displays the sales invoice reference of the asset. It cannot be entered; it is loaded automatically on processing the issue.
It is possible to tunnel access the inquiry of the sales invoice.

Buyer (field BUY)

This field displays the buyer reference of the asset. It is not editable. It is automatically filled in when processing the issue.

Tax

Transferrable VAT CoA (field ISSVATTRF)

This field is only loaded for non taxable sales when an additional payment is calculated.
It contains the amount of initial invoiced CoA VAT that the seller can transfer to the buyer. This display-only amount is automatically calculated upon issue process as follows:
initial VAT X Number of years to be run over / Number of years of the adjustment period.
It is displayed only for information purposes and is only used in the application in the case of an intra-group sale in order to determine the invoiced VAT amount recorded by the asset destination company.
CoA adjustment (field ACGCPLDED)

This field contains the CoA amount either for the transfer or for the additional VAT deduction calculated on the issue.

Transferrable VAT IFRS (field ISSVATTRFI)

This field is only loaded in case of non taxable sales (when an additional payment is calculated).
It contains the amount of initial invoiced IAS/IFRS VAT that the seller can transfer to the buyer. This amount cannot be entered. It is automatically calculated upon issue process.
Adjustment IFRS (field IASCPLDED)

This field contains the IAS/IFRS amount either for the transfer or for the additional VAT deduction calculated on the issue.

Block number 4

Reference date +/- value (field GALREFDAT)

This field displays the reference date selected for the calculation of the capital gain or loss after an asset issue. By default, it is filled using the purchase date when creating the asset.

Reval. coeff. 76 (field R76COE)

This non-modifiable field shows the re-evaluation coefficient 76.

Grid More or less values

Plan (field DPRPLN)

The code for the depreciation plan.

Disposal amount (field ISSAMT)

This field contains the sales amount of the financial asset or the amount reimbursed by the insurance company in case of theft or destruction.
This field is not editable. It is automatically filled in when processing the issue.
Net value (field NBV)

This field contains the net value of the asset at the date of issue from the asset base.
If the asset has an impairment loss balance on the issue date, an automatic impairment loss reversal is carried out if parameter IMLRVEISS - Issue: Impairment loss reversal has value Yes.
This impairment loss reversal increases the net value determined after depreciation calculation. This new net value is the value taken into account to determine the added value and value loss
+/- value (field GAL)

This field contains the amount of the global +/- value.

Short term +/- value (field SHOGAL)

This visible field is only filled in for French companies. It contains the short term capital gain or loss amount.

Long term +/- value (field LNGGAL)

This visible field is only filled in for French companies. It contains the long term +/- value amount.

Impair. rev./disposal (field IMLRVEISS)

When the asset has an impairment loss balance on the issue date and parameter IMLRVEISS - Issue: Impairment loss reversal has value Yes , an impairment loss is automatically calculated upon issue.

Concession tab

This tab can only be viewed when the Concessions are managed and the activity code CCN is active. These fields can only be accessed, upon creation, when the holding type of the asset is  Concession.

SEEINFO The management of assets 'In concession' needs a previous setup carried out in the 'Accounting and fiscal' context (indication of the concession management mode, description of the industrial and amortization expense plans where the management of renewals is concerned) and the definition of at least one Concession agreement.

This tab contains all the information necessary to the concession asset management and especially to their renewal management. This tab especially includes a button used to display the renewal provision plan.
Once the asset is created, most of the information can no longer be modified on this tab. Their modification must be carried out via the Change the concession attributes action.

Notes:

  • In the application, when the concession management is based on the renewal, this management only applies to the assets that are transmitted to the grantor, free or against indemnity at the end of the contract.
  • When the Concession management mode defined at the level of the contexts is: '1st asset of the concession', the only fields that can be accessed are the following: Concession, Contribution origin and Contribution type.

Concession

Concession contract (field CCNREF)

A Contract reference can only be entered if the Holding type of the asset is: In Concession.
The entered contract must have been previously defined in the management function of the Concession contracts. Itmust be active and belong to the financial site of the asset.
If a default concession contract has been defined, this field is in creation mode and systematically loaded with its reference that still can be modified.
From the Action icon menu in the field, select Advanced selection to refine the list of the concession contracts displayed for the selection.
After validation of the asset creation, the contract reference can no longer be modified.
Contrib. origin (field CCNETRNAT)

Ce champ permet de préciser si l’apport du bien a pour origine le Concédant ou le Concessionnaire.
Lorsque la gestion des Concessions a été définie au niveau des contextes, comme étant basée sur le mode : Renouvellement, ce champ n’est plus modifiable après validation de la création si le bien est Actif, sauf si le bien est imputé sur un compte d'en-cours pour le référentiel PCG.

Contrib. type (field CCNETRTYP)

This field contains the asset contribution type: 1st asset of the concession or Renewal.
When the contribution has the Grantor as its origin, the contribution type is: 1st asset of the concession.

Notes:

  • When the Concessions management has been defined at the context level, as being based on the mode: 1st asset of the concession, the renewal of the assets in concession is not managed even if the contribution type as Renewal for value: no renewal provision calculation is done.
  • When the Concessions management has been defined at the context level, as being based on the mode: Renewal, this field can no longer be modified after validating the creation if the asset is Active, unless the asset is posted on a WIP account for the GCA ledger.

Inheritance

Renewal carried out (field RNWDONFLG)

This indicator is accessible during creation and only if the contribution origin of the asset is the Grantee. This is used to specify that the renewing has been achieved for the assets in data recovery.
During modification, it is no longer accessible (except is the asset is Inactive). It is entered only and automatically after the renewal operation, when it is a renewing fixed asset:

Initial fund (field CCNINICUM)

This display-only field is exploited only when the Concessions management was defined at the context level as being based on the Renewal mode.
It is filled automatically after the renewal operation, when it is a renewing fixed asset: It contains the initial fund amount transmitted by the asset(s) to be renewed. It is used to justify the difference between the basis of the industrial depreciation basis and the basis of the amortization expense plan.

Prov. to reverse (field RVERPRVAL)

This field is used only when the Concession management has been defined at the context level, as being based on the Renewal mode.
It cannot be entered. It is entered only and automatically after the renewal operation, when it is a renewing asset: it contains the initial fund amount transmitted by the asset(s) to be renewed.

Amortization variance (field CCNCADDEV)

This display-only field is exploited only when the Concessions management was defined at the context level as being based on the Renewal mode.
It automatically populates after the renewal operation, when it is a renewing fixed asset: It contains the amortization expense variance amount transmitted by the fixed asset or assets to be renewed and having to be submitted to a amortization expense addition in the fiscal provisions calculation.

Amortization excess (field CCNCADEXC)

This display-only field is exploited only when the Concessions management has been defined at the context level as being based on the mode Renewal.
It automatically populates after the operation renewal when this is the fixed asset renewing of which the depreciation basis before renewing is lower to the initial fund. The amortization expense excess corresponds to the difference between these two amounts.

Renewal

Transmitted against indemnity (field TPAFLG)

This check box is available only when the Concessions management was defined at the context level as being based on the Renewal mode.
It can only be accessed upon creation and when the contribution comes from the Grantee. It specifies if the asset must be transmitted to the grantor against indemnity at the end of the concession.
When it is selected:

  • The amortization expense depreciation is not managed. The depreciation method of the plan which manages the amortization expense must be: SA – Without depreciation.
  • The contractual renewal obligation is prohibited.
    After the creation validation, the value can only be modified via the Change the concession attributes action.
Contractual obligation (field OBYRNWCON)

This check box is only used when the Concessions management was defined at the context level as being based on the Renewal mode.
When selected, it indicates that the asset is the subject of a contractual renewal obligation. In that case, it could also be the object of an effective renewal obligation.
It is only accessible in creation. If the setup of field associations allows it, its value can be determined via the implementation of the associations after entering the group or the accounting code.
After the creation validation, the value can only be modified via the Change the concession attributes action.

Provisional date (field RNWDAT)

This field is used when the Concessions management was defined at the context level as being based on the Renewal mode.
It contains the provisional date for renewal of the asset in concession. This date can only be entered in creation mode. Its entry is however optional.
If not entered, it is loaded, during the calculation, with the depreciation end date of the plan that manages the industrial depreciation.
If it is entered, it is considered as being forced. In this case, it must be on or after:
- The depreciation start date on the plan that manages the industrial depreciation. The latter must have been entered.
- The current fiscal year start date of the plan that manages the industrial depreciation.
After the creation validation, the value can only be modified via the Change the concession attributes. This modification can include forcing or canceling the forced date.
Effective obligation (field RNWFLG)

This check box is only used when the Concession management was defined at the context level as being based on the Renewal mode.
It is automatically selected when it has been subject of an effective renewal obligation. It is necessary when the 3 following conditions are met:

  • The asset must not be Transmitted against indemnity.
  • The renewal checkbox Contractual Obligation is selected.
  • The provisional renewal date is prior to the concession end date.

Provisions

Update code (field CCNACTCOD)

This field is exploited only when the Concessions management has been defined at the context level as being based on the Renewal mode, in which case, on creation, it must necessarily be entered with a code previously defined at the Revision coefficient function level.
This code determines the revision coefficient to apply to the plan basis managing the industrial depreciation to calculate the fixed asset replacement value. If the setup of field associations plans it, this code can be entered while the associations are made after entering the group or the accounting code. Depending on the association setup, the user will or will not be able to change the obtained value.
After the creation validation, the value can only be modified via the Change concession attributes action.

Renewal value (field RNWVAL)

This field is used only when the Concession management has been defined at the context level as being based on the Renewal mode.
The renewal value is, in principle, automatically determined by application of the update coefficient at the depreciation base of the plan that manages the industrial depreciation and this field displays 0. The updated amount of the depreciation base displayed at the level of the provision plan for renewal.
You can enter the provisional replacement value of the asset in which case it is considered as being forced. When this is forced, the value is valid only for the current fiscal year, and the update coefficient applies to future fiscal years.
 
SEEINFO Even when forced, this value is automatically updated upon renewal when the  UPDRNWVAL - Renewal upper limit (AAS chapter, CCN group) parameter is set to Yes and a variance exists between this value and the depreciation base on the amortization expense plan of the renewing asset.
Accounting provision total FY-1 (field E_1ACGRPR)

This field is exploited only when the Concessions management was defined at the context level as being based on the Renewalmode.
It can be entered and displayed in creation; it concerns the assets in data recovery for which it is used to enter the total of accounting provisions taken on previous fiscal years. This total is used only in the contexts, they are provisions of the Accounting type, which are specified as those that should be posted.
Replacement amt start (field STRRNWVAL)
Fiscal provision total FY-1 (field E_1FISRPR)

This field is exploited only when the Concessions management was defined at the context level as being based on theRenewal mode.
It can be entered and displayed in creation; it concerns the assets in data recovery for which it is used to enter the total of accounting provisions taken on previous fiscal years. This total is used only in the contexts, they are provisions of the Fiscal type, which are specified as those that should be posted.

Reversal of prov. total FY-1 (field E_1RVERPR)

This field is exploited only when the Concessions management was defined at the context level as being based on the Renewalmode.
It can be entered and displayed in creation; it concerns the assets in data recovery for which it is used to enter the total of provisions recovery taken on previous fiscal years.

Amortization fund FY-1 (field TRFCADCUM)
Provision plan (field VISRPR)

This button is only available in Visualization mode and if the concession management mode is Transmitted by renewal. It is used to display the FY and period plan of the provisions for the asset renewal.
SEEREFERTTO Please refer to documentation provision plan for asset renewal.

Transmission

Forwarded funds (field CCNTRFCUM)

This display-only field is entered only when an operation used to renew the current asset has been carried out. It contains the fund amount transferred to the renewing asset. This fund is made of the sum of the three following amounts: transferred amortization expense, subvention, and provision.

Renewing asset (field RNWAASREF)

This non enterable field is entered only when an operation used to renew the current asset has been carried out. It contains the reference of the asset that was used to renew the current asset.

Forwarded amortization (field CCNTRFCAD)

This display-only field is entered only when an operation used to renew the current asset has been carried out. It contains the amortization expense amount transferred to the renewing asset. That is, the amortization expense total including the given amortization expense of the current period when the effective obligation of renewal is activated.
This amount is one of the three components of the transferred fund.

Forwarded subsidy (field CCNTRFGRT)

This display-only field is entered only when an operation used to renew the current asset has been carried out. It contains the subvention amount transferred to the renewing asset: This is the net value of the current period end of the subvention plan.
This amount makes up one of the three components of the transferred fund.

Forwarded provision (field CCNTRFRPR)

This display-only field is entered only when an operation used to renew the current asset has been carried out. It contains the subvention amount transferred to the renewing asset: This is the total of the fiscal provisions including the fiscal provisions posted on the current period.
This amount makes up one of the three components of the transferred fund.

Other info tab

This tab is for free fields. The number of free fields managed, their titles, the miscellaneous tables assigned to the control of the Code-type free fields and the currency for each Amount-type free field depend on the setup carried out at Free field properties function level.
These free fields are to be used according to the management requirements, to store the data not covered by the Principal and Allocation tab.

This tab also displays information useful to the asset tracking: origin of the creation (transaction entry, import, split, etc.), code of the user at the origin of the creation followed by the creation date, and finally the code of the user who carried out the last modification followed by the date of this modification.

Codes

field USRFLDA1

Enter an alphanumeric value that can be linked to a miscellaneous table.   

Amounts

field USRFLDM1

Enter an amount, expressed in a currency based on the Free field properties settings.

Coefficients

field USRFLDC1

Enter a value for the coefficient  type.

Dates

field USRFLDD1

Enter a value for the date type.

Record tracking

Entry origin (field CREORI)

This field displays the origin of the record.

Legacy asset (field FLGPRV)

This indicator, which cannot be entered, is automatically activated when creating the asset when it is a legacy asset (entry or import legacy asset).
A legacy asset is an asset whose accounting allocation (matching) date is prior to the current fiscal year start date when the asset is created or having a depreciation expense total at the start of the FY forced on creation or having a depreciation total at period start entered on creation.
Creation (field CREUSR)

This field displays the user who created (entered) the record.

Date (field CREDAT)

This field displays the creation (entry) date of the object.
Modification (field UPDUSR)

This field displays the user that made the last modification on the recording.
Date (field UPDDAT)

This field displays the date of the last modification entered for the object.

Split (field FLGSPL)

This field indicates if the asset has been split.

Revaluations tab

This tab, that can only be accessed for the Portuguese localization only, is submitted to the KPO activity code

Grid

Revaluation year (field KANOREAV)
Revalued value (field KVREAV)
Reval. deprec. total (field KAREAV)
Reval. coefficient (field KCOEF)
Expected useful years (field KANOUTIL)

Other conditions

Presentation styles

The standard presentation styles are applied to certain fields in order to give a visual value to their characteristics.
The user can still modify the display characteristics of these fields. This customization can be done either via the function Presentation styles or via the function Customized styles if the styles are customized by the user.

In this function, the styles specified below can be customized. 

  • Two codes concern the fields where the value is forced:
    - FORCAGE: Forced field
    - TFORCAGE: Forced table field
  • A code concerns the Reference and the Description of the financial assets disposed in the current or next fiscal year, for at least one of the contexts:
    - ISSFIYPRE: Assets from the asset base

Creation

  • When the company is subject to the French legislation, the direct creation of an asset whose holding type is 'In property' or 'In concession' is only authorized if parameter CREDIRFAS - assets: direct creation (AAS chapter, FAS group) is positioned to 'Yes'.
    This alternative is available for all companies and not reserved to companies subject to the French legislation.
  • The creation of an asset is not authorized if the accounting and fiscal contexts have not been created.
  • The creation brings about:

    - the creation of the linked depreciation plans,
     
    - the creation of provisions plans for renewal when this is an asset on which the effective renewal obligation is affected.

    - the generation of a Asset creation event (FASCRT) - with the asset posting date as effective date - for each of the Accounting and IAS/IFRS plans with a balance sheet value different from 0. (viewing the events is possible via the Event Journalwindow accessed in the Header).
     
    - the production of the accounting entry used to post the event if the Entry type related to the event is set up for an immediate posting of the event.

    - the calculation of fiscal year and period depreciations (when contexts are managed with periods) of the asset, for the number of fiscal years specified in the Context setup.
     
    - the generation of flows

    - the linking between the expenses and the asset, when the creation consists in capitalizing the expenses.

SEEREFERTTO The number of assets authorized by the license and the counter of those assets managed in the solution, in the folder and in the company are submitted at the level of the function Status of contexts.

Modification

  • Modifying an asset in the process of an intra-group transfer or a disposed asset is not authorized.
  • After validation of the creation, some fields cannot be modified directly on the screen. The modification is carried out by means of the different available actions. The information is as follows:

    - Allocations: the Holding type, the Group, the Accounting code, the Account and the CoA nature, the Account and the IAS/IFRS nature. Their modification is carried out by the Change account allocation action.

    - The invoiced and collected Receipt values and VAT amounts. The user can update them using the Update action. In the specific case where the asset has been created from expenditures, these fields can be updated by the addition of new expenditures or the withdrawal of expenditures already attached. The collected VAT can also be updated by the VAT adjustment process likely to apply the final pro-rata.

    - The geographic location and the analytical and economic allocations. Any change in these is carried out by a Transfer movement. In the case where the asset has been created from expenditures, the following additional fields linked to the budgetary allocations cannot be modified in the screen: Reference and Order line, Supplier reference,, Project references, Budget, Budget fiscal year, Investment request and Market no..

    - The information in the Depreciation tab related to the depreciation methods. Their update is carried out by the Method change action.
     
  • The consequences of the modification are:

    - the calculation of fiscal year and period depreciation (when contexts are managed with periods) of the asset, for the number of fiscal years specified in the Context setup.
     
    - to generate of flows,

    - to attach the expenses to the asset, when the modification consists of increasing the expenses in the asset.

Deletion

The action used to delete an asset is available in View mode, when the asset deletion is authorized. It is displaying the window Asset deletion allowing the user to manage the accounting impact and the asset deletion.

The deletion of an asset is prohibited in the following cases:

  • assets that are in the process of an intra-group transfer.
  • assets that are part of a renewing operation as concession asset to renew or renewing
  • assets with physical elements attached. It is possible to modify this information.

It is also be prohibited if the situation after closing cannot be questioned (the PRVSITUPD parameter value is 'No') and the asset can then:

  • be the object of a real asset disposal in the current FY of at least one context,
  • have a depreciation total for the previous FY different from 0,
  • have a posting date falling before the current FY start date:
     
    - of the 'Accounting and Fiscal' context, if its holding type is 'In property' or 'In concession',
     
    -     of the IAS/IFRS context, if its holding type is 'In leasing' or 'Rented'. 

Preset queries

The following preset queries are available as standard in the reference folder:

 Code

Title

Contents

FXINEX

Fiscal year receipts

List of the assets acquired (posting date) in the current fiscal year.

FXOUTEX

Asset disposals in the fiscal year

List of the assets disposed in the current fiscal year.

FXENDEX

Depreciation end fiscal year

List of the assets that will be completely depreciated (from an accounting point of view) in the current FY.

FXVNVR

NV assets = Residual Value

List of the assets for which the net value equals the specified residual value.

Reports

By default, the following reports are associated with this function :

  FICHEFAS : Asset record

  FASLIST : List of assets

This can be changed using a different setup.

Specific Buttons

Assets

This action opens an Expense capitalization window, which enables the selection of one or several capitalized expenses to proceed with, case by case:

  • the creation of a new financial asset,
  • or the enrichment of an asset which is already linked to one or several expenses,
  • or the enrichment of an asset which is not linked to an expense yet, as long as this asset is not valued.

In Creation mode, this action can always be accessed.

In View mode, it can only be accessed if:

  • the asset is not linked to any expense and is not valued, 
  • one or several expenses are linked to the asset.

Undo

This action opens a window that you can use to Undo the financial asset from one or more capitalized expenses.
This is available in View mode only if the following conditions are met:

  • several expenses are linked to the asset,
  • the asset has not yet been subject to the fiscal year closing.

Calculate

This action can be accessed in View mode provided that the asset has not been disposed. 
It is used to perform the calculation of fiscal year and period depreciations (when contexts are managed with periods) for all the plans of the financial asset. This calculation is performed for the number of fiscal years specified in the Context, whatever the setting of the asset calculation indicators (thus bypassing the calculation optimization mechanism).
It also leads to the generation of the asset flows.

SEEREFERTTO The asset situation, according to the calculation (on a plan and on a context) and the flows, is displayed at the level of the detail of the depreciation plan or period. For the assets in concession, this situation is displayed at the level of the provision plan for renewing.

  • The situation of a company and more precisely of a context according to the calculation and the closing is displayed at the level of the function Company status.
  • For more information concerning the execution of the calculation optimization, please refer to the attached document: Calculation optimization.

Plan simulation

Use this action to view the asset depreciation calculation, up to the end of its life on one or two schedules and to calculate their variance (see the Depreciation schedule simulation documentation).

SEEWARNINGWhen the ACCPERCTL - Accounting period control (AAS chapter, CPT group) parameter is set to Yes, no action is authorized as long as at least one context of the company is desynchronized with the fiscal year/periods division of accounting management. In this case, you need to launch the Context synchronization process.
Desynchronization of a context can be viewed on the Detailed status of contexts,Calculation  tab where the Modification type field is CNX and the  Parameter modified field is: DESYNC). 

Distribution rule

If the Distribution rule for the Depreciation method is set to 1st available period, any Change method actions apply to the current period only.

Account Allocation Change

This action opens a window that you can use to perfrom an Account allocation change. This change can concern the Holding type, the Group and/or the Account code.

For an asset whose holding type is Property, this change can also correspond to a sales ranking or cancellation of the asset sales ranking.

Method Change

This action opens a window that you can use to carry out a Depreciation method change on the asset.

Revaluate

This action opens a window that you can use to carry out the Re-evaluation of an asset on a plan managed according to the IAS/IFRS.

Impair

This action opens a window that you can use to carry out an Impairment loss on an asset in a plan managed according to the IAS/IFRS or the CRC2002-10 standard.

Update

This action opens a window that you can use to Refresh the CoA balance sheet value and/or IAS/IFRS values (if the IAS/IFRS plan is managed), and to view the report of the updated values in the different depreciation plans.

Split

This action opens a window that you can use to Split the asset into 'N' assets.

Change the VAT rule

In case of any legislation modification of exclusion rules regarding the deduction right, this action opens a window that you can use to update the asset admission coefficient.
This modification triggers the use of a global regulation process. See the description of the VAT global adjustment mass process.

Change concession attributes

This action is available only for an asset that is not disposed, whose detention type is 'In concession'.
It opens a window you can use to Change attributes in the contract, which are:

  • Provisional renewal date
  • Contractual Renewal Obligation
  • Flag Asset transmitted against indemnity
  • Code update

Stop/restart

This action is subject to the following activity codes:

  • KRU - Russian Localization 
     
    The action only deals with depreciation plans of the "Accounting and fiscal" context, managed according to a Russian mode (LR - Russian linear, DR Russian declining, CR - Russian constant and SR - Softy Russian).
     
    Opening the action window Stop/Restart can be performed from one of these plans. All plans of the "Accounting and tax" context are presented.

    Choosing to stop or restart the depreciation of the asset on the period in progress can be done at the After status level. This choice is carried out independently on each of the plans:
     
    - For an asset whose depreciation is not on stop mode, it is possible to decide for the current period, to stop the depreciation either for Modernization or Conservation
    - Once the period is closed, it is possible to ask a depreciation restart.
     
    The status of the period according to the depreciation stop as well as the number of months in stop mode are displayed at the level of the depreciation plan.

SEEREFERTTO For further information on the depreciation conditions related to the Russian methods, see the documentation: Russian standard depreciation method description.

  • DRO - Romanian Depreciation
     
    The action applies to the depreciation plans of the "Accounting and fiscal" context, managed according to a Romanian method ("RL - Linear Romanian", "RD - declining Romanian", "RX - Accelerated Romanian").
     
    Opening the window Stop/Restart can be performed from one of these plans. All plans of the "Accounting and tax" context are presented. 
     
    Choosing to stop or restart the depreciation of the asset can be done at the "After" status level. This choice is carried out independently on each of the plans:

    - For an asset whose depreciation is not on stop mode, it is possible to decide for the current period to stop the depreciation. Stopping the depreciation calculation is effective starting on the next period.
     
    - Once the period is closed, it is possible to request a depreciation restart on the current period. Two possibilities are suggested:

    * Restart: the depreciation end date is kept.
    * Restart extension: the depreciation end date is extended to the duration of the stop.
     
    The status of the period according to the depreciation stop as well as the number of months in stop mode are displayed at the level of the depreciation plan.

SEEREFERTTO For further information on the depreciation conditions related to the Romanian methods, see the documentation: Romanian standard depreciation method description.

Movements menu

SEEWARNINGWhen the ACCPERCTL - Accounting period control (AAS chapter, CPT group) parameter is set to Yes, no action is authorized as long as at least one context of the company is desynchronized with the fiscal year/periods division of accounting management. In this case, you need to launch the Context synchronization process.
Desynchronization of a context can be viewed on the Detailed status of contexts,Calculation  tab where the Modification type field is CNX and the  Parameter modified field is: DESYNC). 

Distribution rule

If the Distribution rule for the Depreciation method is set to 1st available period, any Change method actions apply to the current period only.

Transfer

This action opens a window that you can use to carry out the Transfers of the geographic, economic and/or analytical allocation of the asset.
It is not available in the case where the entry screen is set up in the Business object transaction function, with all the geographic and analytical information defined as invisible.

Disposal

This action opens a window you can use to process the asset Disposal.

Insurance

This action opens a window you can use to enter or view the information relating to the Insurance contract.

Vehicle

This action opens the Vehicles window.
You can enter or view the characteristics held on the vehicle registration document, the tax rate, and if necessary the lease dates and duration.

In France, company vehicles are subjected to two taxes, a tax on CO2 emissions and a tax on air pollution that varies on the vehicle and its age. You can find more information regarding these taxes on the French government website.

Market value

This action opens the Market value window where you can:

  • View or enter the asset's market value,
  • View its application on the various depreciation plans managed by the company.

Physical elements

This action opens a window presenting the list of physical elements assigned to the asset.
In the displayed grid, you can:

  • Attach physical elements that exist. Click on the Selection icon to display the list of physical elements likely to be attached.
    To be eligible for assignment, the physical element:
    - must be located on the same financial site as the asset
    - It must not be already attached to a financial asset,
    - must not be disposed. 
     
    In this list, the selection of a physical element is carried out:
    - by unit, when checking the Sel. box of each element concerned,
    - by batch, when clicking on Select all in the Actions icon.
     
    You can also perform an advanced selection by clicking on Criteria from the Actions icon. Two criteria are defined by default. They apply to the fields of the asset: BPR - Supplier and ORDBUY - Order number.
    Before opening the window:
    - they are automatically loaded when the fields are valued for the asset,
    - they are automatically deleted when the fields are not valued.
    This mechanism applies after loading the standard memo (STD), when it exists. This means that if the STD memo contains a criterion that applies to one of these fields, but this field is not valued for the asset, then this criterion will be automatically deleted from the selection when calling the STD memo. 

     
    The attachment of a physical element is symbolized by the following icon: FASPHY_01.jpg
    It updates the quantity of the asset with the number of attached physical elements.
     
  • Create new physical elements by clicking on Creation from the Actions icon on a grid line. These physical elements are attached automatically to the asset.
    SEEINFO During the creation of an asset (by entry or import), when the parameterPHYAUTCRE - Element automatic creationis set to Yes and when no physical element is already attached to the asset or is not being created or attached to this window, the validation of the creation of the asset will generate automatically as many physical elements as the quantity specified on the asset.The numbering of physical elements is recovered from the setup of the sequence number assigned to the document type Physical element reference (Sequence number structure and Sequence number assignment functions).
    If physical elements are created and/or attached manually, the mechanism of automatic creation is not implemented.The quantity of the asset is then automatically taking the value of the number of physical elements assigned.
      
  • To detach a physical element. If the latter is in pending movement, it is necessary to previously cancel the movement on hold.
    A detached physical element corresponds to icon: FASPHY_02.jpg

Physical elements with pending movements

Note: When a transfer or an disposal is entered over physical elements assigned to the asset, the movement is pending posting on the asset. This situation is represented:
- by the icon FASPHY_05.jpg displayed in the header of the accounting function of the financial asset,
- by the icon FASPHY_03.jpg located in this table, on the line of the physical element , after the column Localization.
 
The validation of the transaction is performed as follows:

Validation of the transfer of a physical element

  • If only one physical element is assigned to the asset, the transfer of the physical element will be validated by the transfer of the asset.
     
  • If several physical elements are assigned to the asset, it is necessary to carry out one of the following operations at the level of the asset:
     
    - either to unlink from the asset the physical element(s) that are not impacted by the transfer and validate the transfer for the asset,
     
    - or to split the asset in order to make a Geographical site transfer for the asset carrying the transferred physical element,
     
    - or perform the transfer from the asset: in this case, all physical elements attached to the asset are transferred.

Validation of the disposal of a physical element

  • If only one physical element is assigned to the asset, the disposal will be validated by the disposal of the asset.
     
  • If several physical elements are attached to the asset, you need to:
     
    - either detach the un-assigned physical element(s) from the asset through the disposal and validate the disposal for the asset,
     
    - or split the asset and process the disposal of the asset attached to the physical element which disposal is requested,
     
    - or perform the disposal from the asset: in this case, all physical elements attached to the asset are disposed.

From the Actions icon, you can:

  • Rejectthe movement on hold on a physical element.
     
    When there are several movements on hold for the same physical element, the cancellation is performed for all movements on hold after validation of a confirmation message.
    A canceled movement on hold is symbolized by icon: FASPHY_04.jpg.
     
  • Put backon hold a canceled movement.

This grid can be accessed in inquiry mode only in the following cases:

  • the asset was disposed
  • the asset is inactive
  • the asset is present in an intra-group sale
  • the asset management function from which the physical element screen is called is displayed by tunnel from another function.

Document traceability

Use this action to jump to the inquiry function Entry traceability that makes it possible to view and browse through the hierarchy of entries that the document originated from.

Error messages

In addition to the generic error messages, the following messages can appear during the entry :

Main asset invalid

This message appears when the selection of the Main asset does not meet the following conditions:

  • It must belong to the same company and financial site as the component.
  • It must have the Main status.
  • It must not be disposed.
  • It must have a holding type that is different from Provisional or In template.

In modification, the component asset and the main asset must have the same:

  • Economic, analytical and geographical postings
  • Holding type
  • Contract reference if one exists
 The posting date must be after or on the current FYs start date

The posting start date cannot be before the start date of the current FY of the contexts unless changing the situation after closing is authorized in the PRVSITUPD  - Previous situation mod  parameter settings (AAS chapter, FAS group).

 At least one context of company $1$ is desynchronized with the fiscal year/period division of accounting No action possible before resynchronization

This message is displaying the opening of the function when one of the contexts of the company is de-synchronized with the division FY/period of the accounting. No action is authorized on the assets as long as the processing of Context synchronization has not been carried out.
This control is carried out only if the ACCPERCTL - Accounting period control parameter is set to Yes (AAS chapter, CPT group).

Value greater than the LVA threshold

This message pertains to companies that are submitted to the German or Austrian legislation. It is displayed when creating an LVA asset, if the value is larger than the threshold defined for the company in the setup of the accounting and financial context. This is a non-blocking warning message.

If the specific rule no longer applies at the purchase date, make sure you have the rights to apply it.

This message relates to the 40% deduction [15/04/15-14/04/17]Specific rule for a French company.

It displays when the asset purchase date is after 14/04/17, either changed or entered on creation. You can select Yes or No to dismiss the message.

Yes: Applies the rule even if the purchase date is past 14/04/17.

No:   Creation or updates are not applied and you need to change the Specific rule to None or cancel the action.

BP invoice creation impossible: Inconsistent invoice number versus previous invoice date

This error message displays when you try to sell a fixed asset with inconsistent invoice dates. The date sold entered in a BP customer invoice cannot be earlier than the date on the previous A/R invoice, which is noted in the error message. This control is enforced when the Chronological control check box is selected in the Sequence number definition (GESANM) for the entry typed linked to the specified invoice type. As a result, the fixed asset is not sold.

Tables used

SEEREFERTTO Refer to documentation Implementation