Use this function to set up and maintain tolerances for the three-way matching.
Use the tolerance codes to define the degree to which the quantity of purchased products, the cost of products and the delivery date can deviate from the purchase order, receipts and purchase invoices. The tolerance codes also determine the action that results from a failure that falls outside the specified allowances; warning or blocking.

The tolerance code can be assigned to Supplier, Product and Supplier/Product combination and it is defaulted into purchase order line. The hierarchy of where the tolerance code is defaulted into purchase order line from is:

1. Supplier/Product combination

2. Product

3. Supplier

Prerequisites

SEEREFERTTO Refer to documentation Implementation

Screen management

This function contains two tabs: 

  • You use the Receipts tab to set up tolerances for receipts.
  • You use the Invoices tab to set up tolerances for invoices.

Header

A matching tolerance code field is five character alphanumeric field.
The Unit of measure field determines in which unit the tolerance quantity is expressed.
The Currency field specifies in which currency the tolerance amount is expressed.

Tab Receipts

Use this tab to set up tolerances for receipts.

Quantity shortage / exceeded: When the Control check box is selected, the receipt quantity is compared to the ordered quantity. When the difference is more than the threshold, whatever the action selected, either warning or blocking, should be displayed.

Early / Late receipt: When the Control check box is selected, the actual receipt date is compared to the expected receipt date. When the difference is more than the threshold, whatever the action selected, either warning or blocking, should be displayed.

Tab Invoices

Use this tab to set up tolerances for purchase Invoices.

Quantity shortage / exceeded: When the Control check box is selected, the receipt quantity is compared to the ordered quantity. When the difference is more than the threshold, whatever the action selected, either warning or blocking, should be displayed.

Under / Over invoice unit: When the Control check box is selected, the invoice purchase price is compared to the order purchase price. When the difference is more than the threshold, whatever the action selected, either warning or blocking, should be displayed.

Under / Over invoice ext amt: When the Control check box is selected, the invoice line total amount is compared to the order line total amount. When the difference is more than the threshold, whatever the action selected, either warning or blocking, should be displayed.

Error messages

The only error messages are the generic ones.

Tables used

SEEREFERTTO Refer to documentation Implementation