On supplier invoice entry, it is necessary to identify the invoice type in the header. The invoice type will determine the processing applied to the entered invoice.

In order to correctly process the operation, the following elements are required:

  • an automatic journal to process the operation in accounting,
  • an entry type to manage the propagation authorizations for the various ledger types and to define the sequence numbers.

An invoice type to define the various invoice categories.
Example: France invoice and export invoice.

Prerequisite

SEEREFERTTO Refer to documentation Implementation

Screen management

Entry screen

An invoice type is defined by an alphanumeric code of five characters. This code will be called in supplier invoice entry.

The invoice type setup is performed on a single screen where the following information needs to be entered:

Purchase invoice types

Enter the user invoice type:

Invoice

This transaction type refers to orders and/or receipts. These received invoices can relate to previously recorded receipts, not yet received orders or orders without receipt (general purchases).

Additional invoice

This transaction type refers to invoices that can only be assigned to already invoiced products. These invoices can only come from:
    • The supplier of the goods (e.g.: for additional invoicing);
    • A business partner other than the supplier of the goods, in which case the invoices must be assigned to products (e.g.: for freight charges or customs expenses).
      This additional invoicing can also lead to price adjustment movements for products managed in stock.

Credit memo

This transaction type is used to fully or partly cancel an invoice in the event of a dispute on the price or quantity.

Credit memo on return

This transaction type is similar to the previous one, except that it needs to be reconciled with the return that generated it.

Automatic journals

If this field is empty, the automatic journal PIHI is used.