Common data >  General accounting tables >  Fiscal years  

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Prior to any accounting operations, the accounting fiscal years must be created and opened. This function makes it possible to manage the status of fiscal years, by company, for the company's different types of manual ledgers.

The start date of the first fiscal year of the different ledgers is determined at the level of the Company record.
It cannot be earlier than the start date of the first fiscal year defined upon creating the folder. The default end date is 12 months later but it can be directly modified in the fiscal year management function.

Upon creating a default legal company, two fiscal years are created for each manual ledger type of the company model.

Prerequisite

SEEREFERTTO Refer to documentation Implementation

Screen management

Entry screen

Presentation

The fiscal year management is carried out manual ledger type by ledger type.
The fiscal years of a company and of a ledger type take the form of a grid where each line represents a fiscal year.
The first stage consists in selecting in the left list the company and the ledger type for which it is necessary to create or open a new fiscal year.

It is possible to manage the following operations:

Creation of a a new fiscal year

The creation of one or several new fiscal years is carried out via the [Fiscal year] button. From the displayed screen, it is suggested to create one or several fiscal years for the current ledger type, or for other types of manual ledgers of the company.

SEEINFO Only the ledger types with the same start date are suggested for creation. By default, a fiscal year is created as "Not-open"; it must be set to "Open" ([Opening] button) before entering any document in it.

Each fiscal year of the current ledger type can be named with a long title and a short title.

Opening of a fiscal year

The fiscal year grid features a "Status" column where it is specified, for each fiscal year, whether it is open or closed.

The grid displayed makes it possible to open one or several fiscal years of the current ledger, and of other company ledgers if they have the same date range.

Compliance with the French fiscal rules

Companies subject to the French legislation cannot open more than two fiscal years in the same time so as to comply with the French tax rules. The date of connection to the folder makes it possible to determine a "current" fiscal year: the one that contains this date. Once this current fiscal year is determined, Sage X3 checks that, at most, the following fiscal years are open:

  • current fiscal year + next fiscal year,
  • current fiscal year + previous fiscal year,

    SEEREFERTTO See the White paper "Compliance with the DGI (French Central Tax Office)".
    This rule applies to the general and IAS main ledgers of the company.
Fiscal year closing

The fiscal year management does not make it possible to directly close a fiscal year of a ledger type. In fact, in order to close a fiscal year, each ledger type period constituting the fiscal year must be closed too. Therefore, the fiscal year closing is carried out by a specific processing at the fiscal year end.

SEEREFERTTO Refer to the documentation on the period closing and the fiscal year end.

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Fields

The following fields are present on this tab :

Block number 1

Select the company of the manual ledger type whose FY are to display.
  • Ledger type (field LEDTYP)

 

Grid Details

  • field NO

 
  • Fiscal year (field FIYNUM)

Enter the number of the fiscal year for the company and the ledger type. This number is automatically assigned upon creation of a new fiscal year.
  • Description (field DES)

This field is used to link a description and its record.
This description can be:

  • printed on the reports,
  • displayed when the record code is entered in a screen,
  • used in selection.

The description, used by default in the print-outs and entry masks is replaced by the short decription depending on the constraints of the display or print-out.
  • Short description (field DESSHO)

 
  • Start (field FIYSTR)

The FY start date cannot be directly modified.

  • For the first FY, it is directly taken from the FY start date defined in the company.
  • For the next FYs, it is taken from the FY end date retained for the previous FY.

The FY end date can be modified on the last FY and on all non-open FYs; the start dates of the next FYs are automatically updated.

In order to modify the number and duration of the periods of a FY, it is necessary to use function Periods.
  • End (field FIYEND)

 
  • Status (field FIYSTA)

This field specifies the FY status:

  • 'Not open': no document or entry can be entered,
  • 'Open': any entry is authorized,
  • 'Closed': the FY is closed, no entry is possible.
  • Closing date (field CLODAT)

This field is used to indicate the effective date to which the period or the FY have been closed.
In the case of a company that is not French or in the case of a company that does not comply with the DGI (French Central Tax Office) rules (that is to say if the setup FRADGI/chapter TC/group CPT has 'no' as value), this date is re-zeroed during the launch of the re-opening processing of the periods or FYs.

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Action icon

Period

This button gives access by tunnel to the period management function.

 

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Specific Buttons

This button makes it possible to open a new window which submits all the fiscal years likely to be created:

  • for the current ledger,
  • but also for the other ledger types (if they have the same fiscal year start date).

By default, each line is set to "no" except for the first line which specifies by default that the fiscal year will be created ("yes").

The user positioned on the latter field can modify the "yes/no" creation status and, therefore, open several fiscal years in a single operation.

This button makes it possible to open a new window which submits all the fiscal years already created and likely to be open.

As for the fiscal year creation grid, it is possible to open several fiscal years in a single operation, for one or several types of ledgers.

Error messages

In addition to the generic error messages, the following messages can appear during the entry :

Period from ... to ... is open

It is not possible to modify a fiscal year date once a period of the next fiscal year is open.

No more than one fiscal year prior to or later than the current fiscal year

For companies subject to the French legislation and companies subject to non-French legislation who chose in favor of the DGI compliance, it is prohibited to have more than two fiscal years open in the same time. The date of connection to the folder makes it possible to determine a "current" fiscal year: the one that contains this date. Once this current fiscal year is determined, Sage X3 checks that, at most, the following fiscal years are open:

  • current fiscal year + next fiscal year,
  • current fiscal year + previous fiscal year,

    This rule applies to the general and IAS main ledgers of the company.

Tables used

SEEREFERTTO Refer to documentation Implementation