GST reporting periods

You can only create a reporting period for an active GST group. When you enter the group code, the group member companies display in the Member companies grid.

You must also enter the start and end date of the period or accept the proposed period range. When saving the new period, a unique period code is automatically created that identifies the reporting period.

Start and end dates for a reporting period must:

• Match the reporting period frequency of the GST group (monthly or quarterly)
• Be aligned with the calendar by months or quarters, depending on the GST group setting
• Not overlap with existing periods from the same group

After saving a new reporting period, you can no longer modify the start and end dates. If necessary, you can delete the incorrect period and create a new one.

Include unreported transactions

You can include journal entry transactions from a previous period into the current period by selecting the Include unreported transactions check box and then entering or selecting an As of date.

For example:

The current period is February 2018 for a GST group with a monthly reporting frequency. During February, you receive two late supplier invoices, one from December 2017 and one from January 2018.

• If you select the check box and set a date As of 1 January 2018, only the January invoice is included.
• If you select the check box and set a date As of 1 December 2017, both late invoices are included.
• If the check box is not selected, the As of date field is not available and neither invoice is included in this period.

You can use the AUSGSTASOF - Default As of date parameter (LOC chapter, AUS group) to define a date that automatically sets an As of date when you select the Include unreported transactions check box. You can still enter a new date in this field and override the default value.

Changes to GST group membership and inactive GST groups

When creating a new reporting period, the list of member companies belonging to the entered GST group at this point in time is saved as part of the reporting period. This makes it possible to re-create the GST report even if the related GST group has been modified in the meantime.

If a GST group is marked as inactive this doesn’t influence previously created GST reporting periods for this group.

Missing or incorrect VAT box settings

The GST calculation relies on proper VAT box settings (GESVTB).

To create a complete and correct BAS statement, there cannot be any missing or incorrect VAT box settings. If there are such errors the data update is not carried out and a log file is generated when you click Update GST data.

The log file contains the following:

• Accounting lines with VAT codes that are not specified in the VAT box setup
• Accounting lines with VAT codes that are outside the validity date range.
• Accounting lines with accounts that have tax management or tax allocation settings that are not consistent with the related setting for the VAT code on the line made in the VAT box setup.

You can run the GSTCLCWRKSHT- GST report from the Print icon in the Action panel to generate the information needed to submit to the ATO. You can run this report at any time, even for a closed period, without changing the reporting status.

You can also run the report for a single company using the Action icon menu on the Member companies tab to review that company’s data.

You can limit the report to a specific site or range of sites using the Financial site range report parameter. When you enter a site or range of sites, only transactions for that site or sites are included in the report. By default, this parameter value is empty, and all financial sites are included.

Note: The AUSGST -GST report has been deprecated and can no longer be used for BAS/GST reporting.

GST report content

The report is divided into five sections.

1) A list of journal entries included for the reporting period

• Depending on the tax type, there are typically two lines for each journal entry: one line for the tax base and one line for the tax entry.
• The journal entries are grouped by GST member company and by BAS label.

2) For each company, there is a summary section for all available BAS labels.

3) A summary section per BAS labels for the entire GST group

• This summary is based on full AUD values per company.
• For each BAS label and company, the decimals of the totals are truncated first and only the resulting full AUD values are summed up for the group totals.

4) A calculation worksheet for the period.

5) BAS preparatory report

• This section contains the BAS values, i.e., GST and additionally entered BAS values.
• This section only displays when the GST report is run for the entire GST group, not for a single member company.

Use this function to create reporting periods for multiple groups at once.

When you click this Action, you see a list of proposed groups and periods based on the current date. You can clear the check box to exclude a specific GST group and period from mass creation.

Use this function to export all detail data for all member companies to an Excel file. Before you can export data, you need to Update GST data at least once.

Company '$1$' not assigned to a GST group.

A company must be part of an active GST group for reporting to the ATO. To submit the GST report for a company with no affiliates, you must create a group for that company, even if it is the only company in the GST group.

You can create and manage groups in GST groupings.

Could not save the new GST data.

You could receive this message if there are missing or incorrect VAT box settings.