Use this function to convert a set of customer orders into supplier orders. You can generate as many purchase orders as there are sales orders.

Two choices are suggested in back-to-back orders:

  • the direct delivery of ordered products from the supplier to the customer no stock management). This is the direct back-to-back order.
  • the direct allocation of incoming stock further to the purchase order generated by the sales order. This is the back-to-back delivery order.

The back-to-back order is usually performed only on special products manufactured or ordered on demand.

Prerequisites

SEEREFERTTO Refer to documentation Implementation

Screen management

Entry screen

The processing of back-to-back order is carried out in a single screen.

Use one or several of the following criteria to select the set of customer orders that needs to be processed.

  • Order number ranges
  • Order site ranges, to process the orders of a given site or apply the processing to a set of sites.
  • Customer ranges, to target the orders placed by one customer or a group of customers.
  • Date range.

Click OK to launch the processing.

Once the processing has been launched, a log file displays the generated purchase orders. The orders can be viewed directly in the Orders function.

For received back-to-back order products, the calculated receipt date takes non-working days into account in the picking lead time.
For example, if there is a 4-day picking lead time including a Saturday and a Sunday, both days are not considered to calculate the receipt date. The planned receipt date is brought forward.

Start - end range

From order no. (field NUMDEB)

Lower range on the order no. from which the records are selected.
The range is inclusive, it forms part of the selection.

To order no. (field NUMFIN)

This field displays the order number upper range up to which the records are selected.
The range is inclusive; it is considered in the selection.

From order site (field FCYDEB)

Start site allowing the selection of the records to be processed.
To order site (field FCYFIN)

End site used in the selection of the records to be processed.
From customer (field BPCDEB)

Enter the From license plate number to select the records to be processed.
To customer (field BPCFIN)

Enter the To license plate number to select the records to be processed.
Start date (field DATDEB)

Date from which the records are selected.
End date (field DATFIN)

Date until which the records are selected. This date can only correspond to the end of a period.

Printing

Print orders (field PRTFLG)
Document (field DOCNAM)

If the associated document check box is selected, enter the report code for the standard printed document.
Destination (field PRTCOD)

It defines the destination of the report that is going to be calculated. If this field is assigned, most of the information of the next boxes is displayed. It should be noted that a destination code corresponds either to a printer, a file, a message, or a file containing the printing flow specified for a given type of printer.
Server (field PRTSRV)
Printer (field PRTNAM)

Batch task

This function can be run in batch mode. The standard task FUNPOHW is provided for that purpose.

Specific Buttons

Memo

Click this action to save the current settings to a Memo code to be reused later. The memo is linked to your user profile, not to the function or the screen.

The STD memo code is associated with the screen and is loaded immediately when you open the function.

For more information on the advanced use of the Memo action, refer to the documentation on the General ergonomics of SAFE X3 software.

Recall

Click this action to enter a Memo code to load the settings associated with the code.

Delete Memo

Click this action to delete a Memo code.

Limitations

It is not possible to create direct back-to-back orders within an intercompany context.

Local menus

In addition to the generic error messages, the following messages can appear during the entry :

Modification in process on another workstation"

This message appears when another user is already in the process of modifying the sales order.

Order no. XXX Not converted Authorized credit level reached

The message is displayed when the customer of the sales order is controlled and when his credit level is exceeded.

Order no. XXX Not transformed Order cannot be delivered: customer blocked

This message is displayed when the customer of the sales order is blocked.

Order no. XXX Not transformed No price list

This message is displayed if the following conditions are met:

Order no. XXX Not converted No purchase site

This message appears when the legal company of the sales site used on the customer order has no purchasing site.

Order no. XXX Not converted YYY You do not have the rights for this site

This message is displayed when the user performing the back-to-back order processing does not have the rights on the purchase site.

Order no. XXX Not transformed Order not purchased

This message is displayed when the product does not belong to a purchased category.

Order no. XXX Not converted Direct order prohibited for this product! You must use a purchase request.

This message is displayed when the product is set up with a mandatory purchase request.

Order no. XXX Not converted No supplier

This message is displayed when no back-to-back order supplier is associated with the product.
For more information about the initialization of the default back-to-back order supplier in the purchasing flows, refer to the sections about Suppliers in the Productsand Products - Sites records.

Tables used

SEEREFERTTO Refer to documentation Implementation