VAT parameter

This function is used to set the parameters per company for the VAT declaration for the portuguese legislation.

Prerequisites

Refer to documentation Implementation

Screen management

The setup of the portuguese VAT is comprised in 3 tabs and the data must be by company and by fiscal year:

  • The first tab is for generic data concerning the location of the main office and other sites if they are located in a different region that the main office as well general limits of data exclusion.
  • The second tab is dedicated to the amount limits of the recapitulative periodic declaration.
  • The third tab is dedicated to the amounts limits of exclusion as well the root accounts to be considered in special situations.

At this point it is mandatory to select the company, the ledger and the year we want to set up the VAT declarations.

Company (field CPY)

It is the code of the company where we want to extract the data.
This company must be legal since fiscal declarations are only possible for juridic entities.

Ledger type (field LEDTYP)

The ledger type will determine the ledger where the data for the declaration will be triggered.

By default this ledger should be the social one. If not, you should make sure that the chosen ledger is connected to a chart of accounts where taxes are managed.

Year (field YEA)
Currency (field CUR)

Tab General

The first tab allows the user to define for the company and year defined in the header, how is the VAT declaration organized according to:

  • Geographic areas - The user must define where is located the main office and, if applicable, the region of other sites if different from the main office.
  • Account roots - According to each case, the user must define the account roots to help the process to be more accurate.

Tax region

Headquarters fiscal area (field HQRLOC)

It is the location where the headquarters of the company are settled.

Fiscal area - annex R1 (field AN1LOC)

It is the location where in the islands (Madeira or Azores) there is a site financial site.

If the company has a site located in one of the islands, it must be indicated in wich island. If there is a site in both islands, the second fiscal area should be also used. If it's not the case the "Not aplicable" choice should be aplied.

Account roots

Bank account (field BANACCROT)

It is used to define the banks root of accounts. This will allow to trigger the bank fiscal number in transactions where we have bank expenses.

Customer financial discount (field BPCDISROT)

It is used to set the root of discount accounts. If a general entry triggers a line with an account under this root, the system will zoom into the original payment (if it exists) to trigger the BP fiscal number associated to this transaction.

Supplier financial discount (field BPSDISROT)
VAT to pay (field VATTPAROT)

It is used to set the root of accounts concerning VAT to pay and VAT to receive in order to exclude these accounts from the calculation process.

Tab Periodic

On this tab the user must define the amounts (in the company currency) regarding the threshold of the sum up by business partner, which must be declared in the periodic declaration concerning the VAT to collect, deduce and regularize.

Cap

Purchasing cap (field MAXAMTPURP)

This field represents the threshold where the data regarding each recap will be detailed by BP. Under this amount, the BP will not be detailed in the declaration.



Sales cap (field MAXAMTSALP)
Adjustments cap (field MAXAMTSTLP)

Other

Tax credit recovery (field TAXCDTREC)
When a company has a VAT credit, select one of the options below to assign a default action for how this credit is managed.
None: No default action occurs.
Request reimbursement: The amount from field 94 is copied to field 95.
Carry forward excess: The amount from field 94 is copied to field 96.

Tab Annual

This third tab the user will set the required set up for the yearly declaration regarding:

  • The threshold amounts (in company currency) where for each business partner type the business amounts will be declared.
  • The root accounts to distinguish the VAT regularization transactions type.
  • The root accounts that must be excluded in the recap calculations.

Cap

Purchasing cap (field MAXAMTPURA)

This field represents the threshold where the data regarding each recap will be detailed by BP. Under this amount, the BP will not be detailed in the declaration.



Sales cap (field MAXAMTSALA)

Annual - account roots

Service sales (field SALSRVROT)

This field represents the root of accounts concerning the sell of goods and services. This definition will help to split the values according to the type of sales.

Good sales (field SALGOOROT)

Exceptions - account roots

Recap account exception 1 (field RCAEXNROT1)
Recap account exception 2 (field RCAEXNROT2)
Recap account exception 3 (field RCAEXNROT3)
Recap account exception 4 (field RCAEXNROT4)

Specific Buttons

Taxes

This button gives the user access to the setup of Taxes codes for each declaration field.

Error messages

The only error messages are the generic ones.

Tables used

Refer to documentation Implementation