Companies

Enter or select the company code.
For a new company, enter a unique 5-digit alphanumeric code.

This field displays the legislation code for the country, for example FRA for French legislation.

This code determines certain rules and parameters necessary to fulfill country-specific legal requirements. It can include calculation rules, legal reports, legal declarations, tax management, and so on.

Legislations are defined in Miscellaneous table 909. General parameters can also be defined at the legislation level.

Used to define the legal form under which the enterprise is established.

Enter the country code for the company.

This value determines which legal data field is available and certain formats, such as:

• Phone number
• Company ID or activity code
• Postal code
• Bank ID number

For French companies, select this checkbox to assign a VAT status and an EU VAT ID number to a company.

When selected, the EU VAT ID is required and the company cannot be a natural person.

Use this field to define the company tax registration number assigned by the relevant government agency. The format is determined by the country.

Numbers could be, but are not limited to a:

• Tax Identification Number (TIN)

• SIREN for France

• NIF

• Company tax ID Number

• 10-digit BCE for Belgium

This is the Standard Industrial Classification (SIC) code, which characterizes the principle activity of the business partner and can be used for selection, sorting, reporting, and so on.

The code format depends on the country.

Unique number identifying the companies. The format depends on the country.

For example, in France:

• For traders and companies, RCS VILLE X SIREN, where VILLE is the name of the town/city where the company is registered, X takes A for traders and B for the companies and SIREN is the SIREN number.
• For people registered with the chamber of work and craft, SIREN RM NNN, where SIREN is the SIREN number, and NNN a group of describing the chamber of work and craft.
• For the professions, it is the SIREN number.

This is the European tax number, which must be assigned to all invoices within the European Community (EU).

This number starts with two letters identifying the company's country followed by a variable number for that the country.

This field is linked to the German legislation and the INTRASTAT portal. 

The additional number is used to identify a company or group of companies.

A group of companies sends a unique tax declaration to the tax authorities with a unique tax number (VAT tax entity).

For tax declarations via the Intrastat ® portal, each company from the group must send its declaration, indicating its VAT number. Because all companies in the same group have the same VAT number, each company must also indicate its identifier to be distinguished from the other companies.

This field is not used.

Tax code used in the Argentine legislation.

If the country profile for this entity has the EORI identification field selected, you can enter an EORI number, which is prefixed with the country's ISO code.

This field is used to indicate an existing account core model used by the company. It is required for company with an accounting system.

It links the company to an account core model defining the chart of accounts, which can include the bookkeeping currencies, analytical dimensions, and so on.

It is possible, for each of the non automatic ledger types of the company template, to define different fiscal year ranges.
The date displayed by default is used to initialize the fiscal year start date for each of the ledger types.

Use this field to specify the accounting code of the site.

The accounting code is a default value used in the setting up accounting entries.

It refers to a table that lists data, such as control accounts, accounts or parts of accounts, that can be used to determine which documents are posted.

This code is used during the data extraction operation in prevision of the consolidation. Used to identify the company from which the entries are extracted.

Select this checkbox if this company manages withholdings. If selected, withholdings are calculated.

Select this checkbox to declare asite is a company or group of companies whose foreign transactions reach at least 30 million EUR in at least one of the following areas:

Services:

• Transportation
• Insurance
• Travel
• Communication and information services
• Construction services
• Financial services
• Charges and license rights
• Other business services
• Personal, cultural, and recreational services

Income:

• Employee pay
• Income from direct investments
• Income from portfolio investments
• Income from other investments
• When you select this field, Economic reason field is available.

Enter the economic reason code for the payment balance declaration.

How the economic reason code works

If the company is the direct reporting company, the economic reason code must be entered under Accounting in the Company record.
This code is automatically applied to any payment generated to a nonresident BP based on the company.

If the company is not the direct reporting company, the economic reason code must be entered for each nonresident BP.

To do so, you need to do these prerequisites:

• The threshold payment balance defined in the AMTVIR1-Threshold 1 payment balance or AMTVIR2 - Threshold 2 payment balance parameter is met (PAY chapter, RGL group).
• In Economic reasons codes (PBDECOCOD): enter values for the company legislation.
• In Economic reason/BP groups (PBDBPGRP ): enter values for the legislation and the BP code used for payments.
• In the PBDDEFGRU - Payment balance default BP group parameter (TRS chapter, PBD group): enter the default BP group code used in payments or for migration for the related legislation.
• The payment entry type (GESTPY) used for the payment must have the Bank account number checkbox selected.
• The Bank ID for the partner (GESBPR) used for the payment is a nonresident (Nonresident = Yes).

This way, the economic reason code is defaulted, but you can change the value if required.

In Payment proposal,the economic reason code value defaults in the payment generated following same rules.

The creditor identifier contains 35 alphanumerical characters maximum.
It is structured as follows:

• Positions 1 and 2: ISO code of the country in which the creditor national identifier has been emitted (2 letters)
• Positions 3 and 4: control key (2 numbers)
• Positions 5 to 7: creditor activity code (3 alphanumerical characters, ZZZ by default)
• Positions 8 to 35: creditor national number (28 alphanumerical characters) (NNE for France and Monaco).
  Examples:
  France: FR76ZZZ123456789012345
  Germany: 98ZZZ09999999999
  

You need to follow this format or you receive a warning that the value entered is not correct.
When a mandate is validated and the user modifies this identifier, the system generates a workflow mentioning that the linked mandate has been updated. The system also updates the Amendment history table.

This field is used to enter or select any dimension view set up in the database.

The setup determines if the analytical dimensions can be modified. They are initialized based on the setup of the default dimension.

When creating or editing a record, if an order line is entered and the project code is modified, the analytical dimensions are not reset.

When this box is checked, it will be mandatory, for instance when entering an entry, to assign at least one dimension view for this ledger.

This value only affects the entry of dimension types in BP invoices and within the payment lines.

If a dimension type is set to No, the Dimension field of the dimension type is displayed in the BP invoices header but cannot be entered. The initialization is, as usual, carried out by the default dimension codes.

The dimension is not displayed in the BP invoice and payment lines but it follows the usual operation and it is initialized by the default dimension settings.

This code is used to identify the various addresses associated with the managed record such as user, company, site, business partner, and so on.
Each address code is unique to a given record.
In general, you need to enter an address for each record, and one of them must be declared as the default address using.

This code is used to identify the various addresses associated with the managed record such as user, company, site, business partner, and so on.

Each address code is unique to a given record.
In general, you need to enter an address for each record, and one of them must be declared as the default address using.

Enter a description for the address.

Enter or select the country code for this address.

The country can determine formats such as:

• The phone number
• The number identifying a company or an activity (SIRET, NAF in France)
• The postal code, the geographical subdivision, and whether their entry is required or not
• The bank details
• The IBAN management, if applicable

The full country name

Select the address type:

• Residential

• Postal

• Work

This table lists the various address lines. The formats of the title and of the entry are defined in the country table.

Enter the postal code for the city according the country-specific format, as defined in the Country table.

If defined, when the postal code is changed or entered, the city name automatically displays. The reverse is true is you enter the city name.

Specific cases:

• For ANDORRA, enter 99130.
• For MONACO, enter 99138.
• For the other countries, enter the INSEE country code or 99999 if not known.

The control of this information is required if the POSCOD - Nonexistent postal code alert parameter (SUP chapter, INT group) is Yes.

Enter the city. If defined in the Country table, the postal code automatically displays.

If the CTY - Nonexistent city alert parameter (SUP chapter, INT group) is set to Yes, a control warns you that the postal code is missing.

Notes

• The format is defined in the country record setup.
• Depending on this setup, the city name can automatically be converted into uppercase.
• To make selections easier without taking into account the format (accented characters, uppercase or lowercase), the selection window available on this field proposes a column dedicated to the search, where the names of the cities are displayed in uppercase. The control that is carried out is case-insensitive because it is carried out with respect to the city name stored in uppercase.

This field includes the geographical subdivision that is part of the postal address definition.

For example, it can be the department for France or the state for the United States. The subdivision title and the potential control on its entry are defined in the Country setup. If it is controlled, this code depends on the corresponding geographical subdivision.

This subdivision is automatically populated after you enter the postal code and city, based on the Postal codes setup.

INSEE code for the French commune, which is required in France for specific company returns.

You can enter a variable identifier, which can be used for specific processing.
For example, when generating international transfer files in XML format, the content of this field identifies the credited BP when the SIRET number is missing.

You need to select 1 company address as the default.

When selected, this checkbox indicates that this is the default address.
Only one of the addresses in the selected record can be selected. This always corresponds to one of the BP's addresses.

Enter the phone number. The format depends on the country.

The level of control applied depends on the CTLTEL - Phone number control (SUP chapter, INT group) parameter setting.

Enter the email address of the contact. You can enter up to 5 email addresses.

This code is used to identify the country associated with the bank account.

The country determines certain formats, such as:

• The phone number
• The number identifying a company or an activity (SIRET, NAF in France),
• The postal code format
• The bank acct. number format

The IBAN is an internationally agreed standard of identifying bank accounts in a structured format.
IBAN can be used in national and/or international payment transactions.
The IBAN code consists of: 

• A 4-digit IBAN prefix that includes:
  - a country code (2 letters),
  - two check digits
  This prefix is displayed. It is calculated automatically when you enter in the Bank ID field.
• The bank account information (country-specific, up to 30 characters).

This number identifies the bank account of a given bank, for a given country.
The entry format of a Bank ID number is dependent on the country where the bank is domiciled.

For the entry of the Bank ID number to be correct, it is necessary to predefine the entry format in the Country table and to activate the option IBAN management for those countries supporting the IBAN format.

This field indicates that the Bank ID number is used by default for payments (in the absence of a more precise rule).

This field specifies the address code of the bank ID number, controlled in the address codes of the managed entity (company, site, customer, supplier, etc.).

This address code is used to define the default bank ID number in payment contexts where an address is known.

This code is used to identify the currency associated with the bank account.
It is managed in the currency table.

It is recommended to use the ISO coding during the creation of a new currency.

This field is related to the activity code KSW – Switzerland.
Enter the ISR customer number for the given bank account. This number is used for payments with ISR number (inpayment slip with reference numbers).

This field, which is mandatory for payments, defines the paying bank related to the account number. The first line contains the name of the bank.

This field identifies the bank account's beneficiary (physical or moral person).

To perform the automatic processing of payment requests, the sender's bank needs the BIC code of the recipient's bank. This code is an ISO identifier managed by the international banking system, and namley the SWIFT system, the Society for Worldwide Interbank Financial Telecommunication.

The BIC code is the only standardized bank identifier at international level. All banks can have a BIC code, even if they do not belong to the SWIFT network.

The BIC code can be comprised of 8 to 11 characters. In both cases, the first 8 characters of the BIC code generally designate the bank's head office and are structured under the form BBBB PP AA, which correspond to the following information :

• BBBB is the bank mnemonic identifier;
• PP is the ISO country code;
• AA stands for a service code often to serve a geographic purpose.

In some commercial exchanges, upon the request of Business Partners or payment issuing banks, an intermediary bank is sometimes used. For that purpose, the identifiers of this bank must be entered (BIC code, paying bank, country). This information remains optional (it does not need to be entered if no intermediary bank is mandatory).

Each contact associated with the record is identified by a unique key, which is used to share contacts common to several records.

This code defines the unique key in the contact record. This key can be manually assigned or if it is not entered, it can be defined via the CCN sequence number counter.

By default, this counter is constructed of a sequence number made up of 15 characters. To ensure the correct functioning of the Contact object, it is strongly advised to conserve these standard characteristics.

Indicate the family name of the contact.

Each contact associated with the record is identified by a unique key, which is used to share contacts common to several records.

This code defines the unique key in the contact record. This key can be manually assigned or if it is not entered, it can be defined via the CCN sequence number counter.

By default, this counter is constructed of a sequence number made up of 15 characters. To ensure the correct functioning of the Contact object, it is strongly advised to conserve these standard characteristics.

This information can be used on documents to be sent to contacts.

Indicate the family name of the contact.

First name of the contact.

This field specifies the position of the contact to choose from a pre-defined list.

The local menu 233 lists all the possible positions.

This text field indicates the department to which the contact is attached.

No table controls this information.

This field, used for information purposes, makes reference to the codes entered in miscellaneous table 906.

Birthday of the contact that is not used in other documents.

The value of the contact's address code, controlled in the address codes of the supported entity on the Addresses tab, is for information purposes only. This code is used to link the contact to one of the addresses of the relevant entity.

Title associated with the previous code.

This field is used to specify the email address of the contact.

This field indicates the phone number. The entry format depends on the country.

The level of control applied to the entered number format depends on the general parameter CTLTEL - Phone number control (SUP chapter, INT group).

This field specifies the fax number where the entry format is identical to that of the telephone and is dependent on the country.

This field indicates the mobile phone number with an entry format that depends on the country.

When this box is checked, the selected contact becomes the default contact.

This checkbox must be selected for the Data Protection Officer. There can only be one Data Protection Officer per company.

To access the contact record, click the Actions icon at the beginning of each line of the table or in the Code field and click Contacts.

The name of the company, entered here on up to 50 characters, is used for the DADS declaration.

This address used for the declarations related to the French legislation, is entered according to the AFNOR format as demanded for the TDS declarations. This format includes the following fields :

• The address complement such as staircase, building, floor, residence, and so on
• The route number
• The extension to the route number
• The route name
• The INSEE number for the commune where the format varies as a function of the county code in the address
• The name if the commune (if it is different to the distribution office)
• The postal code where the format varies according to the country code in the address
• The distribution office

The TDS signals an anomaly if the commune and the distribution office are not entered or if the first two numbers in the postal code are not entered.

The extension number of the route is standardized to the DADS standards: B for Bis; T for Ter; Q for Quarter; C for Cinques; empty if there is no expansion.

This address used for the declarations related to the French legislation and is entered according to the AFNOR format as demanded for the TDS declarations. This format includes the following fields :

• The address complement, such as staircase, building, floor, residence, and so on
• Route number
• The extension to the route number
• The route name
• The INSEE number for the commune where the format varies as a function of the county code in the address
• The name if the commune (if it is different to the distribution office)
• The postal code where the format varies according to the country code in the address
• The distribution office

The TDS signals an anomaly if the commune and the distribution office are not entered or if the first two numbers in the postal code are not entered.

This field corresponds to the SIRET number of the enterprise, as it is used in the DADS declaration in France.

It is composed of 14 characters, where the first 9 make up the SIREN number and are common to all the sites in the company. The final 5 form the internal number for the classification of each establishment. If this field is not entered, the DADS declaration will identify an anomaly.

This is the Standard Industrial Classification (SIC) code, which characterizes the principle activity of the business partner and can be used for selection, sorting, reporting, etc.

The entry format of the activity code depends on the Country.

For the DADS declaration in France, the rule that is used to identify the site that submits the declaration is the following:

• If the company is required to submit a declaration of results and the company submits this declaration, the address and SIRET number are those of the site that submits the results declaration.
• If the company is required to provide a declaration, but this declaration is not submitted by the enterprise (case for companies where the declaration is submitted by the parent company), the address is that of the parent company that submits the results declaration. The SIRET number is that of the principal site of the subsidiary company.
• If the enterprise is not subject to a results declaration requirement, the address and SIRET number are those of the principal site of the company.

This field corresponds to the SIRET number of the enterprise, as it is used in the DADS declaration in France.

It is composed of 14 characters, where the first 9 make up the SIREN number and are common to all the sites in the company. The final 5 form the internal number for the classification of each establishment. If this field is not entered, the DADS declaration will identify an anomaly.

This address used for the declarations related to the French legislation, is entered according to the AFNOR format as demanded for the TDS declarations. This format includes the following fields :

• The address complement, such as staircase, building, floor, residence, and so on
• Route number
• The extension to the route number.
• The route name.
• The INSEE number for the commune where the format varies as a function of the county code in the address.
• The name if the commune (if it is different to the distribution office).
• The zip/post code where the format varies according to the country code in the address.
• The distribution office.

The TDS signals an anomaly if the commune and the distribution office are not entered or if the first two numbers in the post/zip code are not entered.

The extension number of the route is standarized to the DADS standard: B for Bis T for Ter Q for Quarter C for Cinques empty if there is no expansion.

This field is used to enter a price list structure code.
This code determines the commercial conditions managed for each sales transaction line ('Discount and Charge' field) for the current company.

A sales structure code can be shared by one or several companies. Two companies that share a single price list structure will be authorized to share the same price list.

It is necessary to have a structure code for a company. If an "empty" structure code is created, it will be automatically associated to each created new company.

Select the checkbox next to Activation to use Sage Sales tax calculation for products and invoicing elements.

Enter the company integrated to Sage Sales Tax (SST) to process the transactions.
This company code is used to exchange information with Avalara.

Enter the SST document discount invoicing element to be used for this company. One SST document discount can be defined for each company. The SST document discount lookup will filter the list of invoicing elements that meet the required setup.

The criteria for selecting a SST document discount invoicing element are:

• Tax rule = fixed rate
• Tax level selection = blank
• Calculation base = before tax calculation
• SST tax code = not blank

This field is used to define the activity code of the company. There are two types of codes: one under the revision V3 and another one based on the revision V2.1 from the National Estatistic Institut.

Select the main office location: Mainland, Azores or Madeira.

Enter the financial code for the financial department assigned to this company.

Enter the legal representative's fiscal number.

Enter the certified expert's fiscal number.

This field defines the period for the VAT declaration. Select Month or Quarter.

This field defines the company responsible for the invoicing records.

Some invoices are generated by another company as a service and the service provider then assumes responsibility for the issued date. The company providing the service uses their own resources to generate all required documents. In this case, the SAF-T file contains specific data related to the service company that needs to be exported.

To properly manage the simplified invoice, you need to define the company's base activity sector: Other or Retail.

It's important to define for each company if they will issue simplified invoices or not. If they will not use this legal possibility, the calculation will not have to control if the threshold are respected.

Select this checkbox to use simplified invoices for the company.

If you do not use a simplified invoice, the calculation does not respect any limits and the fields to set limits are disabled.

This field is available if you selected to use simplified invoices. You can set an invoice limit on services.

This field is available if you selected to use simplified invoices. You can set an invoice limit on items.

You can select SAF-T or Electronic invoice.

You cannot change the communication date in the middle of a calendar year. A change in the communication type must begin on the 1/1/YYYY.

A start date for a new line is automatically set with the day following the end date set on the previous line.

This field is only available if the EFAT activity code is active.

Enter the end date for the communication type.

Leave this field empty if this is the last consecutive line of a communication type.

If this line starts a new communication type, the date should be 31/12/YYYY.

A start date for a new line is automatically set with the day following the end date set on the previous line.

This field is only available if the EFAT activity code is active.

Enter the start and end dates related to your Digital KIT program.

Enter the 9-digit BDO (Baza danych o odpadach) for companies linked to waste management. This number is required when printing external documents.