Companies

Use this function to set up a company or companies. A company can be a division, a branch, or a site. A company can have 1 or a multiple sites.

After creating a company, you can use the Site/company groupings (GESAFG) function to link sites to this company. If the company you created is not the main company with an accounting structure, you need to add the site to a group linked to the main company.

Prerequisites

SEEREFERTTO Refer to Implementation documentation

Screen management

Header

On this tab you can define a unique company code, name, and short description.

Company (field CPY)

Enter or select the company code.
For a new company, enter a unique 5-digit alphanumeric code.
field CPYNAM
This the company or trade name that displays on external documents. It can contain up to 35 characters.
Short description (field CPYSHO)
The short description is used internally for easier identification.

General tab

On this tab, you can enter information such as the capital or currency, legislation, country, and so on. You can also upload a logo image to be used in reports.

General

Legal company (field CPYLEGFLG)
Select this option if the company has an accounting system linked to it. The default value is Yes.
You cannot change this value after your save the record.
Legislation (field LEG)

This field displays the legislation code for the country, for example FRA for French legislation.

This code determines certain rules and parameters necessary to fulfill country-specific legal requirements. It can include calculation rules, legal reports, legal declarations, tax management, and so on.

Legislations are defined in Miscellaneous table 909. General parameters can also be defined at the legislation level.
Legal form (field CPYLOG)

Used to define the legal form under which the enterprise is established.

Information

This is the amount (essentially informative) of the company capital.

Registered capital (field RGCCUR)
Enter or select the currency for this company or for a new company.
field RGCAMT
This field displays information about the company capital.
Main site (field MAIFCY)
You can define a main site for a company that is the default site in other operations.
Country (field CRY)

Enter the country code for the company.

This value determines which legal data field is available and certain formats, such as:

  • Phone number
  • Company ID or activity code
  • Postal code
  • Bank ID number
Company tax ID no. (field CRN)

Use this field to define the company tax registration number assigned by the relevant government agency. The format is determined by the country.

Numbers could be, but are not limited to a:

  • Tax Identification Number (TIN)

  • SIREN

  • NIF

  • Company tax ID Number
SIC code (field NAF)

This is the Standard Industrial Classification (SIC) code, which characterizes the principle activity of the business partner and can be used for selection, sorting, reporting, and so on.

The code format depends on the country.

Unique identification number (field NID)

Unique number identifying the companies. The format depends on the country.

For example, in France:

  • For traders and companies, RCS VILLE X SIREN, where VILLE is the name of the town/city where the company is registered, X takes A for traders and B for the companies and SIREN is the SIREN number.
  • For people registered with the chamber of work and craft, SIREN RM NNN, where SIREN is the SIREN number, and NNN a group of describing the chamber of work and craft.
  • For the professions, it is the SIREN number.

Refer to your government website for more infor
EU VAT no. (field EECNUM)

This is the European tax number, which must be assigned to all invoices within the European Community (EU).

This number starts with two letters identifying the company's country followed by a variable number for that the country.

Additional number (field NUMADD)

This field is linked to the German legislation and the INTRASTAT portal. 

The additional number is used to identify a company or group of companies.

A group of companies sends a unique tax declaration to the tax authorities with a unique tax number (VAT tax entity).
However, for tax declarations via the INTRASTAT portal, each company from the group must send its declaration, indicating its VAT number. But since all companies in a same group have the same VAT number, each company must also indicate its identifier, in order to be distinguished from the other companies.
Self-certification of origin (field ORICERFLG)
REX number (field REXNUM)
Division code (field DIVCOD)

This field is not used.
VAT collection agent (field AGTPCP)
Tax rule (field VACCPY)

Tax code used in the Argentine legislation.
Federal state (field STAFED)
Cy's pr. activity (field KACT)
EORI number (field EORINUM)

If the country profile for this entity has the EORI identification field selected, you can enter an EORI number, which is prefixed with the country's ISO code.

Note: This number is needed for entities doing business within the UK and for EU companies importing and exporting goods and services with UK companies.

Logo

field LOGO
You can upload a company logo that is used in reports and other documents.

Acct tab

Use this tab to define features that can be used when generating entries linked to the company.

Financials

Account core model (field ACM)

This field is used to indicate an existing account core model used by the company. It is required for company with an accounting system.

It links the company to an account core model defining the chart of accounts, which can include the bookkeeping currencies, analytical dimensions, and so on.
First fiscal year (field STRPER)

It is possible, for each of the non automatic ledger types of the company template, to define different fiscal year ranges.
The date displayed by default is used to initialize the fiscal year start date for each of the ledger types.
Accounting currency (field ACCCUR)
This is the company currency code used for accounting. The accounting movements are registered, when not in this currency, in the transaction currency and the reporting currency.
X3 folder (field FDRX3)
Accounting code (field ACCCOD)

Use this field to specify the accounting code of the site.
The accounting code is a default value used in the setting up accounting entries.
It refers to a table that lists data, such as control accounts, accounts or parts of accounts, that can be used to determine which documents are posted.
field SCT1
field SCT2
Service ID (field SERVICEID)

Parameters

Consolidation (field GRUCOD)

This code is used during the data extraction operation in prevision of the consolidation. Used to identify the company from which the entries are extracted.
Retained (field RTZFLG)

Select this checkbox if this company manages withholdings. If selected, withholdings are calculated.
Direct declaring site to the payment balance (field DCLDIRBALP)

Select this checkbox to indicate a general direct declaring company to the payment balance. According to the French decree from March 7, 2003, a general direct declaring site is a company or group of companies whose foreign transactions reach at least 30 million EUR in at least one of the following areas:

  • Services:
    • Transportation
    • Insurance
    • Travel
    • Communication and information services
    • Construction services
    • Financial services
    • Charges and license rights
    • Other business services
    • Personal, cultural, and recreational services
  • Income:
    • Employee pay
    • Income from direct investments
    • Income from portfolio investments
    • Income from other investments

When you select this field, Economic reason field is available.
Economic reason (field BDFECOCOD)

Enter the economic reason code for the payment balance declaration.

How the economic reason code works

If the company is the direct reporting company, the economic reason code must be entered under Accounting in the Company record.
This code is automatically applied to any payment generated to a nonresident BP based on the company.
SEEINFO Do not enter a code if there are operations with resident BPs.

If the company is not the direct reporting company, the economic reason code must be entered for each nonresident BP.

To do so, you need to follow these prerequisites:

  • The threshold payment balance defined in the AMTVIR1-Threshold 1 payment balance or AMTVIR2 - Threshold 2 payment balance parameter is met (PAY chapter, RGL group).
  • In Economic reasons codes (PBDECOCOD): enter values for the company legislation.
  • In Economic reason/BP groups (PBDBPGRP ): enter values for the legislation and the BP code used for payments.
  • In the PBDDEFGRU - Payment balance default BP group parameter (TRS chapter, PBD group): enter the default BP group code used in payments or for migration for the related legislation.
  • The payment entry type (GESTPY) used for the payment must have the Bank ID check box selected.
  • The Bank ID for the partner (GESBPR) used for the payment is a nonresident (Nonresident = Yes).

This way, the economic reason code is defaulted, but you can change the value if required.

In Payment proposal,the economic reason code value defaults in the payment generated following same rules.

SEEWARNING The economic reason code is loaded or not according to the context. It is not required when setting up the payment entry transaction.
SEPA creditor identifier (field SCINUM)

The creditor identifier contains 35 alphanumerical characters maximum.
It is structured as follows:

  • Positions 1 and 2: ISO code of the country in which the creditor national identifier has been emitted (2 letters)
  • Positions 3 and 4: control key (2 numbers)
  • Positions 5 to 7: creditor activity code (3 alphanumerical characters, ZZZ by default)
  • Positions 8 to 35: creditor national number (28 alphanumerical characters) (NNE for France and Monaco).
    Examples:
    France: FR76ZZZ123456789012345
    Germany: 98ZZZ09999999999

You need to follow this format you receive a warning that the value entered is not correct.
When a mandate is validated and the user modifies this identifier, the system generates a workflow mentioning that the linked mandate has been updated. The system also updates the Amendment history table.
SEEINFO This identifier is recovered automatically in the Mandates record. In the record, this field can not be modified.

Grid Dimension types

Dimension type (field DIE)

This field is used to enter or select any dimension view set up in the database.
Analytical dimension (field CCE)

The setup determines if the analytical dimensions can be modified. They are initialized based on the setup of the default dimension.

When creating a new company record, if no order line has been entered and the project code is modified, the analytical dimensions are reset based on the setup of default dimensions.

When creating or editing a record, if an order line is entered and the project code is modified, the analytical dimensions are not reset.

Mandatory (field OBYDIE)

When this box is checked, it will be mandatory, for instance when entering an entry, to assign at least one dimension view for this ledger.

Upstream entry (field DACDIE)

This value only affects the entry of dimension types in BP invoices and within the payment lines.

If a dimension type is set to No, the Dimension field of the dimension type is displayed in the BP invoices header but cannot be entered. The initialization is, as usual, carried out by the default dimension codes.

The dimension is not displayed in the BP invoice and payment lines but it follows the usual operation and it is initialized by the default dimension settings.

Addresses tab

Use this tab to define a list of addresses associated with the company.
Each address is identified by a code and the set of related data.

Select the Address by default checkbox for the address to be set by default for the company.

Grid Addresses

Address (field CODADR)

This code is used to identify the various addresses associated with the managed record such as user, company, site, business partner, and so on.
Each address code is unique to a given record.
In general, you need to enter an address for each record, and one of them must be declared as the default address using.

You cannot modify or delete an address code associated with a bank account number or for a contact.
To modify or delete an address code, you first need to remove it from the bank account or contact.

Detail

Code (field XCODADR)

This code is used to identify the various addresses associated with the managed record such as user, company, site, business partner, and so on.

Each address code is unique to a given record.

In general, you need to enter an address for each record, and one of them must be declared as the default address using.

You cannot modify or delete an address code associated with a bank account number or for a contact.
To modify or delete an address code, you need to remove it from the bank account or contact.

Description (field XBPADES)

Enter a description for the address.
Country (field XBPACRY)

Enter or select the country code for this address.

The country can determine formats such as:

  • The phone number
  • The number identifying a company or an activity (SIRET, NAF in France)
  • The postal code, the geographical subdivision, and whether their entry is required or not
  • The bank details
  • The IBAN management, if applicable
Description (field XCRYNAM)

The full country name
Type (field XADDTYPSA)

Select the address type:

  • Residential

  • Postal

  • Work
Service type (field XADDSRVTYP)
Unit/postal number (field XADDPOSNBR)
Complex (field XADDCPXSA)
field XADDLIG1

This table lists the various address lines. The formats of the title and of the entry are defined in the country table.
field XADDLIG2
field XADDLIG3
Suburb/District (field XADDSUBSA)
Postal code (field XPOSCOD)

Enter the postal code for the city according the country-specific format, as defined in the Country table.

If defined, when the postal code is changed or entered, the city name automatically displays. The reverse is true is you enter the city name.

Specific cases:

  • For ANDORRA, enter 99130.
  • For MONACO, enter 99138.
  • For the other countries, enter the INSEE country code or 99999 if not known.

The control of this information is required if the POSCOD - Nonexistent postal code alert parameter (SUP chapter, INT group) is Yes.
City (field XCTY)

Enter the city. If defined in the Country table, the postal code automatically displays.

If the CTY - Nonexistent city alert parameter (chapter SUP, group INT) is set to Yes, a control warns you that the postal code is missing.

Notes:

  • The format is defined in the country record setup.
  • Depending on this setup, the city name can automatically be converted into uppercase.
  • To make selections easier without taking into account the format (accented characters, uppercase or lowercase), the selection window available on this field proposes a column dedicated to the search, where the names of the cities are displayed in uppercase. The control that is carried out is case-insensitive because it is carried out with respect to the city name stored in uppercase.
field XSAT

This field includes the geographical subdivision that is part of the postal address definition.

For example, it can be the department for France or the state for the United States. The subdivision title and the potential control on its entry are defined in the Country setup. If it is controlled, this code depends on the corresponding geographical subdivision.

This subdivision is automatically populated after you enter the postal code and city, based on the Postal codes setup.
Federal ID code (field XCODSEE)

INSEE code for the French commune, which is required in France for specific company returns.
Website (field XFCYWEB)


External identifier (field XEXTNUM)

You can enter a variable identifier, which can be used for specific processing.
For example, when generating international transfer files in XML format, the content of this field identifies the credited BP when the SIRET number is missing.

See Bank file definition for more information.
Default address (field XBPAADDFLG)

You need to select 1 company address as the default.

When selected, this checkbox indicates that this is the default address.
Only one of the addresses in the selected record can be selected. This always corresponds to one of the BP's addresses.

Telephone

field XTEL1

Enter the phone number. The format depends on the country.
The level of control applied depends on the CTLTEL - Phone number control (SUP chapter, INT group) parameter setting.
FAX (field XTEL2)
Tollfree (field XTEL3)
Other (field XTEL4)
Mobile (field XTEL5)

Email

field XWEB1

Enter the email address of the contact. You can enter up to 5 email addresses.
field XWEB2
field XWEB3
field XWEB4
field XWEB5

Bank details tab

Enter the bank details for this contact.

Grid

Country (field BIDCRY)

This code is used to identify the country associated with the bank account.

The country determines certain formats, such as:

  • The phone number
  • The number identifying a company or an activity (SIRET, NAF in France),
  • The postal code format
  • The bank acct. number format
IBAN pref (field IBAN)

The IBAN is an internationally agreed standard of identifying bank accounts in a structured format.
IBAN can be used in national and/or international payment transactions.
The IBAN code consists of: 

  • A 4-digit IBAN prefix that includes:
    - a country code (2 letters),
    - two check digits
    This prefix is displayed. It is calculated automatically when you enter in the Bank ID field.
  • The bank account information (country-specific, up to 30 characters).

SEEINFO Not all countries support IBAN. The IBAN format applied to bank accounts is controlled by the IBAN management option, defined in the Countries setup.
Bank acct. number (field BIDNUM)

This number identifies the bank account of a given bank, for a given country.
The entry format of a Bank ID number is dependent on the country where the bank is domiciled.

For the entry of the Bank ID number to be correct, it is necessary to predefine the entry format in the Country table and to activate the option IBAN management for those countries supporting the IBAN format.

SEEINFO In case of an IBAN this field has to contain the bank account part only, beginning from the 5th character of the IBAN. The first 4 characters of the IBAN (country code and check digits) are calculated automatically and displayed in the field IBAN pref.
Default (field BIDNUMFLG)

This field indicates that the Bank ID number is used by default for payments (in the absence of a more precise rule).
Address (field BIDBPAADD)

This field specifies the address code of the bank ID number, controlled in the address codes of the managed entity (company, site, customer, supplier, etc.).

This address code is used to define the default bank ID number in payment contexts where an address is known.
Currency (field BIDCUR)

This code is used to identify the currency associated with the bank account.
It is managed in the currency table.

It is recommended to use the ISO coding during the creation of a new currency.
ISR customer no. (field BVRNUM)

This field is related to the activity code KSW – Switzerland.
Enter the ISR customer number for the given bank account. This number is used for payments with ISR number (inpayment slip with reference numbers).

Paying bank (field PAB1)

This field, which is mandatory for payments, defines the paying bank related to the account number. The first line contains the name of the bank.
Beneficiary (field BNF)

This field identifies the bank account's beneficiary (physical or moral person).
Paying bank 2 (field PAB2)
Paying bank 3 (field PAB3)
Paying bank 4 (field PAB4)
BIC code (field BICCOD)

To perform the automatic processing of payment requests, the sender's bank needs the BIC code of the recipient's bank. This code is an ISO identifier managed by the international banking system, and namley the SWIFT system, the Society for Worldwide Interbank Financial Telecommunication.

The BIC code is the only standardized bank identifier at international level. All banks can have a BIC code, even if they do not belong to the SWIFT network.

The BIC code can be comprised of 8 to 11 characters. In both cases, the first 8 characters of the BIC code generally designate the bank's head office and are structured under the form BBBB PP AA, which correspond to the following information :

  • BBBB is the bank mnemonic identifier;
  • PP is the ISO country code;
  • AA stands for a service code often to serve a geographic purpose.
Intermediary bank (field MIDPAB1)

In some commercial exchanges, upon the request of Business Partners or payment issuing banks, an intermediary bank is sometimes used. For that purpose, the identifiers of this bank must be entered (BIC code, paying bank, country). This information remains optional (it does not need to be entered if no intermediary bank is mandatory).
Paying bank 1 (field MIDPAB2)
Paying bank 2 (field MIDPAB3)
Paying bank 3 (field MIDPAB4)
BIC code (field MIDBICCOD)
Country (field MIDCRY)
BID screen management

Tab Contacts

Use this tab to list the contact persons of the company in the contacts table. The full contact information linked to the name are displayed next to the grid.

In order to add a new contact:

  • select an existing Contact (relationship) or
  • create a new contact:
    - you can enter a code and detailed information about this contact,
    - you can also simply enter the detailed information as the code is automatically created when saving the record.
    In both cases, the contact is automatically recorded in the Contacts table.

The contacts management, based on Contacts (relationships), ensures that each individual record is unique. A contact with a particular role can be recorded as one Contact among many companies, sites or BPs. Based on the record of one contact, you can indeed create relationships across records, provided they have a Contact tab.

SEEINFO However, a contact considered as a relationship can only be recorded as a person or individual. Only identification information such as the last name, first name, date of birth and cell phone number are common to the contact (relationship) record and to the details entered at the general contact level.
Other information such as the address, email address, landline number and fax number are managed separately between the relationship contact and each one of his/her contacts. At relationship level, the information is considered as being personal; at general contact level, the information is considered as being professional. 

SEEREFERTTO For further examples, see the documentation of the Contacts function.

Grid

Code (field CCNCRM)

Each contact associated with the record is identified by a unique key, which is used to share contacts common to several records.

This code defines the unique key in the contact record. This key can be manually assigned or if it is not entered, it can be defined via the CCN sequence number counter.

By default, this counter is constructed of a sequence number made up of 15 characters. To ensure the correct functioning of the Contact object, it is strongly advised to conserve these standard characteristics.
Last name (field CNTLNA)

Indicate the family name of the contact.

Block number 2

Code (field KCCNCRM)

Each contact associated with the record is identified by a unique key, which is used to share contacts common to several records.

This code defines the unique key in the contact record. This key can be manually assigned or if it is not entered, it can be defined via the CCN sequence number counter.

By default, this counter is constructed of a sequence number made up of 15 characters. To ensure the correct functioning of the Contact object, it is strongly advised to conserve these standard characteristics.
Title (field KCNTTTL)

This field associates a closing sentence with a contact's family name.
This information can be used on documents to be sent to contacts.
Last name (field KCNTLNA)

Indicate the family name of the contact.
First name (field KCNTFNA)

First name of the contact.
Function (field KCNTFNC)

This field specifies the position of the contact to choose from a pre-defined list.
The local menu 233 lists all the possible positions.
Department (field KCNTSRV)

This text field indicates the department to which the contact is attached.
No table controls this information.
Role (field KCNTMSS)

This field, used for information purposes, makes reference to the codes entered in miscellaneous table 906.
Language (field KCNTLAN)
Date of birth (field KCNTBIR)

Birthday of the contact, only present for information reasons.
Category (field KCNTCSP)
Address (field KCNTADD)

The value of the contact's address code, controlled in the address codes of the supported entity ( Addressestab), is for information purposes only. This code is used to link the contact to one of the addresses of the relevant entity.

field KADDNAM

Title associated with the previous code.
Email (field KCNTWEB)

This field is used to specify the email address of the contact.
Telephone (field KCNTTEL)

This field indicates the phone number. Its entry format depends on the country.
The level of control applied to the entered number format depends on the general parameter CTLTEL - Phone number control (SUP chapter, INT group).
Fax (field KCNTFAX)

This field specifies the fax number where the entry format is identical to that of the telephone and is dependent on the country.
Mobile phone (field KCNTMOB)

This field indicates the mobile phone number with an entry format that depends on the country.
Type (field KRSACNTTYP)
Mailing prohibited (field KCNTFBDMAG)
Default contact (field KCNTFLG)

When this box is checked, the selected contact becomes the default contact.
Data Protection Officer (field KDPO)

This check box must be selected for the Data Protection Officer. There can only be one Data Protection Officer by company.
Contacts

To access the contact record, click the Actions icon at the beginning of each line of the table or in the Code field and click Contacts.

Tab Sites

This tab is used to define information relative to the pre-consolidation, to the DAS 2 / 1099 declaration (specific to France), when it is declared at the company level and to the results declaration.

DAS2 address

Company name (field DADCPYNAM)

The name of the company, entered here on up to 50 characters, is used for the DADS declaration.
Address complement (field ADDCPL)

This address used for the declarations related to the French legislation, is entered according to the AFNOR format as demanded for the TDS declarations. This format includes the following fields :

  • The address complement (staircase, building, floor, residence...)
  • The route number
  • The extension to the route number
  • The route name
  • The INSEE number for the commune where the format varies as a function of the county code in the address
  • The name if the commune (if it is different to the distribution office)
  • The postal code where the format varies according to the country code in the address
  • The distribution office

The TDS signals an anomaly if the commune and the distribution office are not entered or if the first two numbers in the postal code are not entered.

Street number (field STREETNUM)
field ABC

The extension number of the route is standarized to the DADS standards: B for Bis; T for Ter; Q for Quarter; C for Cinques; empty if there is no expansion.
Street (field STREET)

This address used for the declarations related to the French legislation and is entered according to the AFNOR format as demanded for the TDS declarations. This format includes the following fields :

  • The address complement (staircase, building, floor, residence...)
  • Route number
  • The extension to the route number
  • The route name
  • The INSEE number for the commune where the format varies as a function of the county code in the address
  • The name if the commune (if it is different to the distribution office)
  • The postal code where the format varies according to the country code in the address
  • The distribution office

The TDS signals an anomaly if the commune and the distribution office are not entered or if the first two numbers in the postal code are not entered.

Municipality code (field POSCTYCOD)
Municipality (field CTYNAM)
Postal code (field DADPOSCOD)
Distributor office (field POSCTY)
Company tax ID no. (field DADCRN)

This field corresponds to the SIRET number of the enterprise, as it is used in the DADS declaration in France.

It is composed of 14 characters, where the first 9 make up the SIREN number and are common to all the sites in the company. The final 5 form the internal number for the classification of each establishment. If this field is not entered, the DADS declaration will identify an anomaly.

SIC code (field DADNAF)

This is the Standard Industrial Classification (SIC) code, which characterizes the principle activity of the business partner and can be used for selection, sorting, reporting, etc.

The entry format of the activity code depends on the Country.

Declaration of results

Initialization site (field DADFCY)

For the DADS declaration in France, the rule that is used to identify the site that submits the declaration is the following :

  • If the company is required to submit a declaration of results and the company submits this declaration, the address and SIRET number are those of the site that submits the results declaration.
  • If the company is required to provide a declaration, but this declaration is not submitted by the enterprise (case for companies where the declaration is submitted by the parent company), the address is that of the parent company that submits the results declaration. The SIRET number is that of the principal site of the subsidiary company.
  • If the enterprise is not subject to a results declaration requirement, the address and SIRET number are those of the principal site of the company.
Site tax ID no. (field DADCRN2)

This field corresponds to the SIRET number of the enterprise, as it is used in the DADS declaration in France.

It is composed of 14 characters, where the first 9 make up the SIREN number and are common to all the sites in the company. The final 5 form the internal number for the classification of each establishment. If this field is not entered, the DADS declaration will identify an anomaly.

Address complement (field ADDCPL2)

This address used for the declarations related to the French legislation, is entered according to the AFNOR format as demanded for the TDS declarations. This format includes the following fields :

  • The address complement (staircase, building, floor, residence...)
  • Route number.
  • The extension to the route number.
  • The route name.
  • The INSEE number for the commune where the format varies as a function of the county code in the address.
  • The name if the commune (if it is different to the distribution office).
  • The zip/post code where the format varies according to the country code in the address.
  • The distribution office.

The TDS signals an anomaly if the commune and the distribution office are not entered or if the first two numbers in the post/zip code are not entered.

Street number (field STREETNUM2)
field ABC2

The extension number of the route is standarized to the DADS standards : B for Bis T for Ter Q for Quarter C for Cinques empty if there is no expansion.
Street (field STREET2)
Municipality code (field POSCTYCOD2)
Municipality (field CTYNAM2)
Postal code (field DADPOSCOD2)
Distributor office (field POSCTY2)

Sales

Price list structure (field PLISTC)

This field is used to enter a price list structure code.
This code determines the commercial conditions managed for each sales transaction line ('Discount and Charge' field) for the current company.
A sales structure code can be shared by one or several companies. Two companies that share a single price list structure will be authorized to share the same price list.
It is necessary to have a structure code for a company. If an "empty" structure code is created, it will be automatically associated to each created new company.
SEEWARNING When a price list structure is changed, the new structure must include the previous one.

Taxes

Activation (field SSTTAXACT)

Check the check box next to Activation to use Sage Sales tax calculation for products and invoicing elements.
Sage Sales Tax company (field SSTCPY)

Enter the company integrated to Sage Sales Tax (SST) to process the transactions.
This company code is used to exchange information with Avalara.

Disc. invoicing element (field SFINUM)

Enter the SST document discount invoicing element to be used for this company. One SST document discount can be defined for each company. The SST document discount lookup will filter the list of invoicing elements that meet the required setup.

The criteria for selecting a SST document discount invoicing element are:

  • Tax rule = fixed rate
  • Tax level selection = blank
  • Calculation base = before tax calculation
  • SST tax code = not blank

Tab Sites

XSL

Specific buttons

Legal data

Click Legal data to view the legal data determined by the legislation for the current record.

The window displayed can be set up in Miscellaneous table 959 - Legal data / legislation.

If the company is not a legal one (legislation not mandatory), then the access to legal data is only granted if all the companies of the group share the same legislation and if a window is set up for this legislation in miscellaneous table no. 959.

Click Legal data to view the legal data determined by the legislation for the current record.

These fields relate to Portuguese legal data.


The window displayed can be set up in Miscellaneous table 959 - Legal data / legislation.

If the company is not a legal one (legislation not mandatory), then the access to legal data is only granted if all the companies of the group share the same legislation and if a window is set up for this legislation in miscellaneous table no. 959.

Main

Company activity (field PORCPYACT)

This field is used to define the activity code of the company. There are two types of codes: one under the revision V3 and another one based on the revision V2.1 from the National Estatistic Institut.

Head office (field PORHQR)

Select the main office location: Mainland, Azores or Madeira.

Fiscal

Financial department (field PORFINDPR)

Enter the financial code for the financial department assigned to this company.

Legal representative (field PORLRC)

Enter the legal representative's fiscal number.

Certified expert (field PORCTFACN)

Enter the certified expert's fiscal number.

Periodicity (field PORDCLPER)

This field defines the period for the VAT declaration. Select Month or Quarter.

Company responsible for the fiscal data (field PORRESFISC)

This field defines the company responsible for the invoicing records.

Some invoices are generated by another company as a service and the service provider then assumes responsibility for the issued date. The company providing the service uses their own resources to generate all required documents. In this case, the SAFT file contains specific data related to the service company that needs to be exported.

Social Security number (field CPYSSCNBR)
Social Sec. tax ID (field SSCTAXNBR)
Legal nature (field LEGNAT)

Other

Activity type (field PORCPYACTT)

To properly manage the simplified invoice, you need to define the company's base activity sector: Other or Retail.

Simplified invoice

Simplified invoice (field PORSIMINVI)

It's important to define for each company if they will issue simplified invoices or not. If they will not use this legal possibility, the calculation will not have to control if the threshold are respected.

Select this check box to use simplified invoices for the company.

If you do not use a simplified invoice, the calculation does not respect any limits and the fields to set limits are disabled.

Simp inv ser (field PORAMTSERI)

This field is available if you selected to use simplified invoices. You can set an invoice limit on services.
Simp inv itm (field PORAMTITMI)

This field is available if you selected to use simplified invoices. You can set an invoice limit on items.

Grid Electronic invoice

Communication type (field COMMTYPE)

You can select SAF-T or Electronic invoice.

Select SAF-T to communicate invoices to fiscal authorities by the Standard Audit file once a month.
The communication type cannot be the same on two consecutive lines.
This field is only available if the EFAT activity code is active.
Start date (field STRDAT)

You cannot change the communication date in the middle of a calendar year. A change in the communication type must begin on the 1/1/YYYY.

A start date for a new line is automatically set with the day following the end date set on the previous line.

This field is only available if the EFAT activity code is active.
End date (field ENDDAT)

Enter the end date for the communication type.

Leave this field empty if this is the last consecutive line of a communication type.
If this line starts a new communication type, the date should be 31/12/YYYY.
A start date for a new line is automatically set with the day following the end date set on the previous line.
This field is only available if the EFAT activity code is active.

Human Resources administration

Insurance (field NSSCPY)
Insurance policy (field NSSPOL)
Code SAUR (field CODSAUR)
% private (field PRCPRI)
% public (field PRCPUB)
% foreign (field PRCFOR)

Table number 2

Employer's assoc. (field EMPASC)

Select Legal data to view the legal data for Spanish legislation.

If you received funding through the Digital KIT program, you need to complete certain fields.

These fields relate to Spanish legal data and some data is included in the XML file that is part of the FACTURAE setup.

The window displayed can be set up in Miscellaneous table 959 - Legal data / legislation.

If the company does not have an accounting system, then the access to legal data is only granted if all the companies in the group share the same legislation and if a window is set up for this legislation in miscellaneous table no. 959.

Thresholds

Customer threshold in cash (field SPABPCTSD)
Minimum amount for customer: Threshold for yearly declaration of cash payments for customers.
field CUR1
This field displays the currency and cannot be modified.
Supplier threshold in cash (field SPABPSTSD)
Minimum amount for supplier: Threshold for yearly declaration of cash payments for a supplier.
field CUR3
This field displays the currency and cannot be modified.

Digital kit

Agreement (field AGREEMENT)
Enter the agreement number for the Digital KIT program. This number is assigned to you.
Start date (field INIPER)
Enter the start and end dates related to your Digital KIT program.
End date (field FINPER)

Enter the start and end dates related to your Digital KIT program.

Solution funding (field SOLFIN)
This field displays the funding source based on your agreement number.
Financed amount (field AMTFIN)
Enter the amount funded for your Digital KIT agreement.
field CUR4

Select Legal data to view the legal data for Polish legislation.

The window displayed can be set up in Miscellaneous table 959 - Legal data / legislation.

If the company does not have an accounting system, then the access to legal data is only granted if all the companies in the group share the same legislation and if a window is set up for this legislation in miscellaneous table no. 959.

Main

Waste DB no. (field BDO)

Enter the 9-digit BDO (Baza danych o odpadach) for companies linked to waste management. This number is required when printing external documents.