This function is used to carry out the deposit of slips in an intermediate account.

This function is availably from ‘Manual bank deposit slip creation’ using the if all the phases prior to the deposit of a slip in an intermediate account are completed.

Prerequisite

SEEREFERTTO Refer to documentation Implementation

Screen management

Entry screen

 A dialog box is used to enter the selection criteria for the slips to be deposited in an intermediate account:

  • company,
  • site,
  • payment transaction,
  • bank,
  • user,
  • deposit type (upon cash receipt or upon discount),
  • a limit date for the selection.

The parameters useful for the processing are then specified:

  • Flag indicating if a posting needs to be generated: if this flag is not activated, the processing carries out a simulation. The posting phase is not completed, and the deposit in the bank of the slips processed in simulation mode cannot be performed.
  • The log file is then used to see which slips are concerned by the chosen selection. If the selection is correct, the processing must be restarted in order to generate the corresponding postings.
  • When the journals are generated, it is necessary to specify the accounting dates and the value dates for the operation. The preview of the processed slips on the Log file is optional.

Block number 1

All companies (field ALLCPY)

To select the payments regardless of the related companies, check the "All companies" field.
To select the payments for company XXX, uncheck the "All companies" field and mention XXX in the "Company" field.

Company (field CPY)
Legislation (field LEG)
All sites (field ALLFCY)

To select the payments regardless of the related sites, check the "All sites" field.
To select the payments for site XXX, uncheck the "All sites" field and mention XXX in the "Site" field.

Site (field FCY)

Selection

All transactions (field ALLTYP)

To select the payments regardless of the related transaction, check the "All transactions" field.
To select the payments for transaction XXX, uncheck the "All transactions" field and mention XXX in the "transaction" field.

Transaction (field TYP)
All banks (field ALLBAN)

To select the payments regardless of the related bank or cash desk, check the "All banks" field.
To select the payments for bank or cash desk XXX, uncheck the "All banks" field and mention XXX in the "Bank" field.

Bank (field BAN)
All users (field ALLUSR)

To select the payments regardless of which user has carried out the last entry, check the "All users" field.
To select the payments whose last entry has been carried out by user XXX, uncheck the "All users" field and mention XXX in the "Users" field.
The user having completed the last entry for a payment is the author of the last modification of said payment or by default his creator.

User (field USR)
All remittance types (field ALLFRMTYP)

In order to select deposit slips for any type of deposit (Cash, Discount), check the 'All types of deposit' field.
To select particular deposit slip types, uncheck the 'All types of deposit' field and indicate the deposit type in the 'Deposit type' field.

Discount type (field FRMTYP)
Entry date until (field DATMAX)

To select the payments regardless of their last entry date, this field should be left empty.
To select the payments whose last entry was carried out no later than X/Y/Z, mention X/Y/Z in the "Entry date until" field. The last entry date for a payment is the date of the last modification of said payment, or by default the date of its creation.

Due date until (field DUDMAX)

Generation

Generate entries (field PRO)

When unchecking this field, no payment is posted. The log file is forced in order to obtain the list of selected payments concerned by this posting stage.

Check this field to post the selected payments.
Log file (field TRC)

Check this field to obtain at the end of the processing the list of generated documents (Type and Document Number: Type and Payment number, BP/Account, Accounting date, Bank, Amount and Currency for the payment).

Block number 4

Accounting date (field ACCDAT)

This field specifies the accounting date to assign to the generated documents, considering following exceptions:

  • the documents generated during the first posting stage of a payment are always generated at payment date.
  • The documents generated during the bank posting for a payment associated with a transaction with open item date management are always generated at payment due date.
  • if there is no date assigned, the posting date is taken from the "Accounting date" formula of the automatic journal associated with the transaction for the current posting stage.
Value date (field VALDAT)

This field specifies the value date to assign to the generated documents.
If this date is not assigned: 

  • if this is the first payment posting stage, the "Value date" formula of the automatic journal associated with the transaction for the posting stage is evaluated.
  • otherwise, the due date of the generated document is taken by default.

Batch task

This function can be run in batch mode. The standard task PAYREMCPT is provided for that purpose.

Error messages

The only error messages are the generic ones.

Tables used

SEEREFERTTO Refer to documentation Implementation