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Use this process to generate two preparatory reports for the VAT declaration that include analysis by tax code for the VAT payable and the VAT debit with details by matching group for VAT on payments (if this is managed) and by entry for the VAT on debits.

The VAT management that loads this process requires a rigorous setup as indicated in the prerequisites.

SEEWARNING The only entry lines taken into account for the extraction process and for printing the preparatory reports are those entered for the main general ledger type of the company being processed.

Prerequisites

SEEREFERTTO Refer to documentation Implementation

Screen management

Entry screen

Presentation

Enter the following criteria to run the VAT declaration process, which can be run in Actual or Simulation mode. In Simulation mode, declared amounts are not updated.

Generation criteria overview

Company

You can print the report for the operations of a single company or for all companies of a given legislation.

VAT on debits, VAT on payments

The preparatory report for the declaration of VAT on debits or VAT on payments prints as two separate reports. You can print one report or both.

The fields in the Tax on payment block are active if the DCLVATPAY- Manage VAT on collections (CPT chapter, VAT group) general parameter is set to Yes.

Date range

Enter a date range to filter data for the reports. The dates taken into account for this declaration depend on the payability of taxes.

Other

You can also filter the report data by site, entry detail or Detail by matching group.

Request number

The sequence number for this function uses the request number defined in the Sequence number assignment function (GESTCA) at the folder level only.

Print-outs

The process generates the following:

  • A log file for the entries that does not include collections such as payments not due, unmatched payments, etc.
  • When running the process for VAT on debits and VAT on payment, only one log file is generated for both VAT types.
Preparatory reports for the VAT declaration
  • Prior to V11, you can run
    • DCLVATENC1: Tax on collection
    • DCLVATDEB1: VAT on the debits
  • V11 and higher:
    • DCLVATBOXPAY1: Tax declaration / payment
    • DCLVATBOXDEB1: VAT declaration / payment (reprint)

If you ran the VAT declaration before upgrading to V11, you can print the reports again using DCLVATDEB2 and DCLVATENC2. To reprint new declarations done in a prior version, you need to use reports DCLVATBOXDEB2 and DCLVATBOXPAY2.

If you upgraded to V11, you can keep using DLCVATENC1 and DCLVATDEB1 via the VAT declaration function (DCLVATOTH). You can equally use DCLVATBOXDEB1 and DCLVATBOXPAY1 using the French VAT declaration function (DCLVATFRA). However, for the French VAT declaration, the DCLVATFRA function is recommended.

These reports are identified by the request number (DLV and DVP counters).

Re-launching the VAT declaration process with the same criteria is not interpreted as a request to reprint the report but is used to process the matchings or recordings carried out after a first generation within the same period.

To reprint the DCLVATDEB2 or DCLVATENC2 reports, go to Reports > Prints/group > Financials > Tax management > Others. Enter the request number to be reprinted.

To reprint the DCLVATBOXDEB2 or DCLVATBOXPAY2 reports, go to Reports > Prints/group > Financials > Tax management > France. Enter the request number to be reprinted.

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Fields

The following fields are present on this tab :

Criteria

  • All companies (field ALLCPY)

Select this check box to run the VAT process for all companies.

In Actual mode, sites are analyzed individually. If a company has at least one error on one site, the VAT process stops for this company and the data for any remaining sites is not analyzed. For companies with no errors, all the data is updated. For example, the process selects three companies set up with several financial sites.

During the process, the following errors (KO) are returned:

Company A

Site 1A KO / Site 2A OK

Company B

Site 1B OK, Site 2B OK

Company C

Site 1C OK, 2C KO, 3C OK

At the end, the data is updated as follows in the declaration table.

For Company A, no data is updated in the declaration table.

For Company B, data is updated in the declaration table for sites 1B and 2B.

For Company C, data is updated in the declaration table only for site 1C.

When the process is run, the query number must be the one indicated in the Sequence number assignment function (GESTCA) at the folder level.

If a VAT box set up for a particular legislation does not exist in the VAT boxes function (GESVTB), the process cannot run.

Enter a company to run the VAT process for that company only.

In Actual mode, if the company has at least one error on one site, the VAT process stops for this company and the data for any remaining sites is not analyzed. If any site data was updated before the error, those updates are not deleted. For companies with no errors, all the data is updated.

For example, the process selects a company with three financial sites.

During the process, the following error (KO) is returned:


Company C

Site 1C OK, 2C KO, 3C OK

At the end, the data is updated as follows in the declaration table:

For Company C, the data is updated only for the first financial site 1C.

When running the process on a single company, the query number must be the one at folder level.

If a VAT box set up for a particular Company/legislation combination does not exist in the VAT boxes function (GESVTB), the process cannot run.

You need to enter a Legislation when the All companies check box is selected. If the All companies check box is not selected, this field is inactive.

When you enter a single company, the legislation automatically displays for that company.
  • All sites (field ALLFCY)

Select the All sites check box to analyze all sites for a particular company. If the All companies check box is selected, this check box is also selected by default and cannot be cleared.

Enter the Site for a particular company. This field is mandatory if the All sites check box is not selected.

Tax on debit

  • Launch VAT on debit (field VAT)

Select this check box to run the process for VAT on debit.

  • Declaration start date (field STRDAT)

The declaration start and end dates are used to filter the accounting entries by accounting dates or by original document dates, depending on the DCLVATDAT - Date for tax declaration parameter value (CPT chapter, VAT group).
  • Declaration end date (field ENDDAT)

The declaration start and end dates are used to filter the accounting entries by accounting dates or by original document dates, depending on the DCLVATDAT - Date for tax declaration parameter value (CPT chapter, VAT group).
  • Entry detail (field DETVCR)

Select this check box to print the Entry detail part of the report. This option is initialized by the Entry detail criteria on the DCLVATBOXDEB1 report. Before printing you can clear this check box.

Tax on payment

  • Launch VAT on payment (field VATPAY)

Select this check box to run the process for VAT on payment.

  • Matching start date (field STRDAT2)

Enter or select Matching start and Matching end dates to select journal entries with matching dates that fall within this range.

Journal entry lines posted on accounts whose Tax management is set to Prepayment account are selected even if the journal entry line is not matched.
  • Matching end date (field ENDDAT2)

Enter or select Matching start and Matching end dates to select journal entries with matching dates that fall within this range.

Journal entry lines posted on accounts whose Tax management is set to Prepayment account are selected even if the journal entry line is not matched.
  • Due date until (field DATPCE)

Journal entries with due dates prior or equal to this date are selected for the VAT process.
  • Auxilliary postings only (field ECRAUX)

Select this check box to restrict the entries that trigger the VAT declaration on payments to subsidiary records exclusively. The process eliminates as "payment" the matched accounting entry lines on the general accounts. For example, for the inter-currency reciprocal accounts.

 
  • Detail by matching group (field DETAIL)

Select this check box to print the Entry detail part of the report. This option is initialized by the Matching group detail criteria on the DCLVATBOXPAY1 report. Before printing you can clear this check box.

Generation

  • Log file (field TRCFLG)

Select this check box to create a log file. When you run the process simultaneously for VAT on debit and for VAT on payment, a single log file is displayed for both VATs.

The log file includes:

  • Running criteria
  • Start and end times
  • VAT query number
  • Any blocking errors encountered, highlighted in red
  • Warning message related to off declaration VAT box

Messages could include:

  • A blocking error message: When an extracted journal entry line on a VAT on debit / payment entry type with debit / payment tax code does not match any combination in the VAT boxes function (GESVTB):  Detail VAT box type or Off declaration VAT Box.
  • A WARNING message: When an extracted journal entry line matches an Off declaration VAT box type.
  • Off declaration detail (field DETDCL)

Select this check box to include all the extracted lines that match an Off declaration VAT box type in the log file.


This check box is only available if the Log file check box is selected.
  • Generation (field TYPGEN)

You can only run the report in Simulation mode.

The preparatory report includes amounts for all the sites of the company(s), whether blocking errors are returned or not, and according to the data created in the declaration table.

The actual VAT declaration can only be run in the VAT returns function.

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Actions spécifiques

Click this action to save the current settings in a Memo code to be reused later. The memo is linked to your user profile, not to the function or the screen.

If a memo code entitled STD is associated with the screen, it is loaded immediately on entering the corresponding function.

For further information on the advanced use of the Memo action, refer to the documentation on the General ergonomics of SAFE X3 software.

Click this action to enter a Memo code previously saved and change the setup.

Click this action to delete a Memo code.

Error messages

In addition to the generic error messages, the following messages can appear during the entry :

Function not implemented for this company

This message is displayed if the parameter SWIVAT -VAT Switzerland (LOC chapter, SWI group) has the value "No".

Tables used

SEEREFERTTO Refer to documentation Implementation