Open items - Implementation

Prerequisite

Activity codes

The following activity codes (sorted by type) may have an impact on the way the function operates :

  MAXPD :  Maximum period (companies)

  SDD :  SDD management

General parameters

The following general parameters may change the way the function is working :

Common Data

  FLGPAZ (defined at level Site) : Payment approval management

  NIVBONPAYE (defined at level User) : Payment approval level

Acc Payable/Acc Receivable

  DATDEP (defined at level Company) : Date for the calc of discounts

  FUPLEV1 (defined at level Folder) : Reminder level 1

  FUPLEV2 (defined at level Folder) : Reminder level 2

  FUPLEV3 (defined at level Folder) : Reminder level 3

  FUPLEV4 (defined at level Folder) : Reminder level 4

  FUPLEV5 (defined at level Folder) : Reminder level 5

Authorizations

An authorization can be granted for this function to limit the processes to a company or a site.

The following options can be activated or deactivated for each user :

  Due date change

  Statement change

  BP change

Miscellaneous prerequisites

Local menus

The following parameterizable local menus are used by the function. Their content must be updated if necessary :

  Local menu number 510 : Payment approval type

Inquiry screens

An Open item management screen must exist. This is delivered as standard with the code STD. Certain fields can be modied provided the setup allows it.

Journal types

Only the documents recorded with a document type set up as using open item management can generate open items (see the Document type).

Payment approval

Local menu no.510 is used to specify the different "Payment approval" levels. This table is only useful if, at the general setup level, it has been decided to manage payment approvals (FLGPAZ). Each user has available, on the one hand, an initialization value on creation of supplier or purchase invoices (DEFBONPAY) and, on the other hand, a maximum PA value (NIVBONPAYE) as per the values listed in local menu 510.
Finally, a parameter value can be used to specify, user by user, if it is possible to settle an open item without PA at payment level (CTLPAZ). 

Tables used

The following tables are implemented by the function :

Table	Table description
BPARTNER [BPR]	Business partner
COMPANY [CPY]	Company
FACILITY [FCY]	Sites
GACCCODE [CAC]	Accounting codes
GACCDUDATE [DUD]	Open items
GACCENTRY [HAE]	Accounting entries
GACCENTRYD [DAE]	Accounting entry lines
GACCOUNT [GAC]	Accounts
GRPCUR [GCU]	Currency groups
GRPSAC [GSC]	Control groups
GTYPACCENT [GTE]	Document types
PAYMENTD [PYD]	Payment lines
TABCUR [TCU]	Currency table