Miscellaneous Receipts >  Receipt modification  

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When a receipt document line is created, it is no longer possible to intervene directly on this line in the entry to carry out modifications. 
In order to modify a line, open the detail window linked to the line by clicking Receipt modification from the Actions icon. This window is also used to view the line details of the receipt note if it exists (presence of a $ character on at least one of the stock characteristics for the document line).

This function is used to modify the stock movements that have been carried out at the time of the receipt posting. It is only available if the receipt note is in a stable status (the Save button must be disabled).

When modifications are saved:

  • the original movements are canceled by reversals in the stock journal,
  • new movements corresponding to the corrections are posted on the original movements' date.

The entry window for receipt modifications is similar to the Quantity Details Entry window. It is enabled during the receipt line creation and aimed at distributing a receipt note line on:

  • several lots,
  • several sub-lots for one lot,
  • several repositories,
  • several locations,
  • several statuses,
  • non consecutive serial numbers.

The description of this window is set up at the time of the receipt note transaction setup (Tab Stock / Detail section).

Screen management

Entry screen

Presentation

The window for receipt modifications consists of:

  • a header containing the main characteristics of the receipt note lines in which modifications have been carried out,
  • and a grid used to view and potentially to modify, the details of a receipt note line that has previously been created.

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Fields

The following fields are present on this tab :

Block number 1

  • Quantity (field QTYTOENT)

 
  • field VCRNUM

  • field COEFUCUS

 
  • Total (field PECQTY)

This field specifies the total quantity of details lines.
When the screen is opened, this field is automatically completed with the quantity specified on the receipt note line.
As new quantities are entered onto the details lines in the stock receipt table, the field is updated based on the total of each detail line quantity. So the user quickly knows if quantities are still to be described or if there are too many of them compared with what was planned and specified on the note line.

  • Movement description (field MVTDES)

Grid Receipts
  • Quantity (field QTYPCU)

This field indicates the quantity, expressed in UOM unit. Modifying this field triggers the recalculation of the header Quantity field.

SEEWARNINGYou cannot modify the quantity when the product is managed with sequences of serial numbers.You need to delete the line and create a new one with the required quantity.
  • Coefficient (field PCUSTUCOE)

The PAC-STK conversion factor is used to calculate the quantity in stock unit from a quantity entered in packing unit: Qty in STK = Qty in PAC * coeff .
This coefficient can be accessed if the packing unit has been entered, and has a value different from the stock unit. It can be initialized using the conversion factor table if the combination exists.
  • STK quantity (field QTYSTU)

  • Status (field STA)

  • Warehouse (field WRH)

The presence of this field depends on the activity code WRH.
It is initialized with the warehouse present in the document header.

  • It can be modified if it is defined as enterable in the entry transaction.
    If it is entered, the warehouse will be automatically entered on the stock detail lines and can not be modified.
  • It cannot be modified when the entry transaction is set up as single-warehouse managed. The header warehouse is then mandatory and the warehouse cannot be entered either on the document lines or on the stock detail lines.
     
    To manage multi-warehouses on the lines, it is necessary, at entry transaction level, to set up the warehouse-line so that it can be entered. The split of a same line on several warehouses is carried out in the window Quantity detailed entry available by right-click.
    When a receipt line is distributed on various warehouses, this field is loaded on the slip line with character '$'.

SEEINFOThe warehouse entered on the line has priority over the warehouse entered in the header.
  • Loc. type (field LOCTYP)

  • Location (field LOC)

  • Supplier lot (field BPSLOTAFF)

The supplier lot number can be entered for information purposes in the receipt transactions.
It is stored in the stock file, and it matches the internal lot number, which guarantees the traceability of the origin of the goods.
It can be displayed on the screen for information purposes in the stock issue transactions.
  • Lot (field LOTAFF)

  • Sublot (field SLOAFF)

  • Major version (field ECCVALMAJA)

  • Minor version (field ECCVALMINA)

If the version management is activated, enter the minor version here.
  • Serial number (field SERNUM)

  • Identifier 1 (field PALNUM)

  • Identifier 2 (field CTRNUM)

 
  • Number of labels (field LBENBR)

  • Custom field 1 (field STOFLD1)

 
  • Custom field 2 (field STOFLD2)

 

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Action icon

Selection

This action is available on the Unit, Status and Lot fields.

  • Unit
    Based on the context, you can select:
    • Packing units of the product
    • Purchase unit
    • Sales unit
    • Stock unit.

It is not possible to enter a unit other than one of those defined for the product. The purchase and sales units are the default units: they can only be received into stock when they have been defined as packing units for the product.
In the opposite situation, the system converts the quantity entered into stock units.

  • Status
    You can select a status from the list of statuses and sub-statuses authorized in the product category in use, for the current movement type and movement code.
  • Lot
    You can select an existing lot in the system, provided that the product is not set up as a New lot.
    In the case of a customer return, this selection suggests all the lots known by the system, whether in stock or not.
Identical to the preceding line

This action is available on the Quantity and Lot fields.

  • Quantity
    Use this action to copy the quantity from the preceding line in the grid to the current line.
  • Lot
    Use this action to transfer the lot of the preceding line to the current line.
Balancing

Use this action available in the Quantity field to calculate the balance of the quantity to be distributed on a detail line, if the quantity entered on this line is in the document line unit.

Initial quantity

After the modification of the line quantity, use this action to return to the quantity before modification.

Next sequence No.

Use this action available in the Lot field to pick up the next sequence number counter value during the receipt into stock.

Lot complement

This action is available on the Lot and Sub-lot fields.
You use it to open the additional information entry window for the current lot. According to the method used for management of the product and the setup of the receipt note transaction, it is possible to specify information such as:

  • Titles
  • Expiry dates
  • Lot user areas
Blank lot

If the product is managed by optional lot, the system still assigns a lot code from the sequence number counter.
Use this action to request a blank lot (i.e. intentionally left blank) when the product is managed by lot.

Stock by lot

Use this action available on the Lot field to access the Stocks by lot inquiry.

New

Use this action available on the Sub-lot field to recalculate the code of the next sub-lot.

Serial number sequence counter

If the serial number sequence counter exists for the product, use this action to assign the entry in process to the next serial number in the sequence number counter.
When the input is canceled, the serial number is lost for the counter: as a result, there is a "pause" in the serial numbering.

 

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Specific actions

Use this action to save the entered stock information.
A control is carried out to verify that the sum of the line detail quantities correspond to the quantity entered for the original document line.
If this is not the case, a warning message is displayed enabling you to correct your choice. 
If you do not apply any correction, the total quantity to be entered for the document line is updated with the total of quantities on the corresponding detail lines.

Use this action to cancel all the modifications made on the entered lines. 

Use this action to exit the function. As a consequence, entered lines will not be taken into account.

Actions menu

Option / Analytical Dimension Movements

Use this action to access the dimensions that will update all the generated stock movements. All the movements arising from a single document line carry the same analytical dimensions. These can be:

  • completed with a default section code depending on the current movement type.
  • modified if the current transaction setup authorizes it. 

Inquiries / Stock by site

Use this action to access the Stock by site inquiry.

Inquiries / Management rules

Use this action to access the screen listing the main management rules applying to the product.

Limitations

This function cannot be accessed in the case of a subcontract receipt (with or without WO): the stock information and the received quantity cannot be modified for a received released product or for the materials consumed for the subcontracted product.