Draft letters

Prerequisite

Access to the report

This report can be accessed from the report menu of the group Payments.

This report is also accessible in direct print from the payment entry menu in the "File/Print" menu bar.

List of criteria

Parameter	Parameter title	Type
societe	Company	CPY
sitedeb	Site range	FCY
bank	Bank	BAN
datedeb	Date range	D
lotdeb	Lot range	VCR
regdeb	Payment range	PAY
numedt	Query to reprint no.	L
bordeb	Range of remittances	FRM
adrdesgau	Ctry of destinat add on left	A
insertcoordexp	Ctry insert forw ag add	A

Comments

The data is filtered by site according to the rights  granted to the user on the function GESPAY (Payments).

Description of the report

Screen management

Two of the report launching setups are used to specify:

• the setting of the sender's address (on the left or on the right):
  by default, the address is set on the right except if the country code of this address is specified in the 'Country sender's address on the left",
• Addition of thesender's address displayed or not :
  the sender's address is added in the print above the recipient's (according to the setting of the recipient's address on the left or on the right) if the country code is entered in the "Country insert sender's address" setup.

Principle

The LETTRETRT report prints the draft letters to be sent to the suppliers.

On each draft letter, the report displays in the header:

• The supplier account number (it is the account number entered on the BP record, tab "Sales", field "Customer/Supplier no.)
• The supplier title and address.

In the body of the draft letter, the LETTRETRT report integrates:

• the draft amount,
• the description, open item number, payment date and the amount of each draft open item.

At the bottom of the page, the LETTRETRT report prints the draft itself and displays:

• the BP name,
• the total draft amount,
• the print date of the draft,
• the due date of the draft,
• the draft number,
• the company's address,
• the company's banking details.