This function is only available if the activity code CCN – Concession is activated.
It authorizes:

  • The recording of the actual end of a concession contract. This action triggers the issue of the concession asset on this date with the issue reason Back to grantor. If the entered date is prior to the provisional date, this can mean a contract termination.
     
    SEEINFO The end date must be comprised in the current or next fiscal year of the Accounting and financial context. 
     
    This action is authorized for contracts of status Active.
     
    It is forbidden provided at least one of the concession assets is in one of the following situations:
     
    - its purchase/issue date is not comprised in the concession's limits,
     
    - this is an asset to renew which is part of a renewal preparation.
     
    SEEINFO Upon closing the company, if there are still concession contracts whose provisional end date is on the fiscal year, the fiscal year closure is not locked. The number of due but non terminated contracts is specified at the level of function Company status.
     
  • The recording of a contract end cancellation.
     
    This action is authorized for contracts with status Terminated, while the fiscal year in which the concession end was established is not closed.

This is a mass processing since this modification implies that all the assets attached to the contract are issued (or that the issue is cancelled, in the case of a contract cancellation) and that it is necessary to recalculate their depreciation expenses in the Accounting and financial context, and for the concerned assets to recalculate their provisions for renewal. An option is used to launch the calculation at the end of the processing.
In order to guarantee the integrity of the information present in the assets attached to the contract, they are locked during the whole processing except for inquiry.

SEEINFO The duration of this processing can be rather long depending on the number of assets attached to the contract.
Before being carried out for real, the process can be carried out in simulation mode in order to evaluate the result via the process summary.

Prerequisite

SEEREFERTTO Refer to documentation Implementation

Screen management

Entry screen

It is recommended:

  • To specify the process options: Simulation, Detailed log file, Calculation.
  • To specify the reference of the contract whose end is to be recorded.
    It is possible to enter this reference directly or to select it in the list of contracts which can be possibly limited to the site and the grantor entered.
  • To enter the actual contract end date when this is a concession end processing.

Options

Cancellation (field FLGCNL)

This flag of concession end cancellation cannot be entered. It is automatically activated when the contract entered has the status Completed.

Simulation (field FLGSIM)

This check box is selected by default and runs the closing in simulation mode. In this case, controls and the process are carried out but there are no updates recorded in the database.

Clear this check box to run in actual mode. In this case, you cannot reverse the closing and updates are recorded in the database. If you are using intermediate commits, it is recommended that the NIVTRACE – Log file level parameter (AAS chapter, MIS group) value is 0.
Detailed log file (field FLGDET)

A log file is automatically displayed on process completion, showing the processing parameters. A Statistics section gives the number of selected assets, the number of assets updated as well as the number of assets not processed due to an error. Assets with errors are listed with their error reason.

When this box is ticked, the log file is displayed in the form of a detailed report presenting, in addition to the information listed above, the list of assets successfully processed.

The viewing and printing of log files are possible at any time via the report code ATRACE - Print log file print request, obtained from the Supervisor function in the Print/Group print menu.
Calculation (field FLGCAL)

This flag cannot be accessed in simulation mode. It is used during the actual process for the following request at the end of the process:

  • the calculation of depreciation of assets assigned to the contract on the Accounting and Fiscal context,
  • the calculation of provisions for renewal for assets which effective renewal obligation is impacted.

When it is not activated, the Accounting and Fiscal context and the asset will be set to "to calculate again".

Selections

Company (field CPY)

The company cannot be entered: it is automatically loaded with the company to which the financial site is linked.
Site (field FCY)

This field contains the site to which the concession contract is assigned.
It can be entered. If so, it is used to filter the list of concessions available for selection. Otherwise, it is loaded automatically after the selection of the concession

Grantor (field CCNUSR)

This field is used to enter the concession contract reference. It can be entered and will then be used to filter the list of the concessions available for the selection; otherwise, it is systematically loaded after the concession selection.

Concession (field CCNREF)

This field is used to enter the concession contract reference.
In the case of a concession ending, this is necessarily an Active contract, assigned to the site and to the grantor if they have been specified. Besides, this contract must not contain any asset being part of a renewal preparation.

Description 1 (field CCNDES1)

Concession contract name.

Description 2 (field CCNDES2)

Concession contract additional name.

Parameters

Concession start (field STRCCNDAT)

This field, that cannot be entered, displays the effective start date of the concession.

Effective end (field ENDCCNDAT)

Concession end :
This field recalls the provisional end date. It is used to enter the effective end date of the concession. This date must be located in the current or the following FY of the Accounting and fiscal context.
SEEINFOAfter the close of the FY in which the provisional end date of the contract is located, it is therefore not possible to enter an effective end date for the contract in this closed FY; in that case, the entry of an effective date in the new FY has no impact on the caducity depreciation, as the depreciation ends at the provisional date of the concession.

Cancellation of concession end:
This field, that cannot be entered, recalls the effective end date of the concession.
SEEINFOThe cancellation of a contract end is authorized only if the FY, in which the concession end date is located, has not been closed.

Description of the processing

Description of the non simulated concession end processing

Note: launching the processing results in the company being locked during the processing.

The concession end recording triggers:

  • The generation of a log file containing information about the processing: reference of the concession, execution setups, number of updated assets, along with the list of issued assets if a detailed log file is requested.
  • The generation of a CCNEND event– Concession contract end making it possible to keep a log file of the action carried out in the contract. The user can view the events in the Events Journal window that can be accessed from the Other info tab of the Contracts management function.
     
    In the contract:
  • The modification of its status which takes the value: Terminated.
  • The load of the Actual end date with the entered concession end date.
  • The deactivation of the flag Default concession, if it was activated.
     
    In the fixed assets attached to the contract:
  • The issue of the assets at the concession actual end date with following issue reason: Back to grantor (the conditions of this issue are the same as for a disposal).
  • If the calculation option is activated: the calculation of depreciations for the site to which the concession contract is attached.
  • If the calculation option is not activated: the marking of assets as having to be recalculated in the Accounting and financial context.

SEEINFO Entering an actual end date superior to the provisional end date does not trigger a longer asset amortization expense; this depreciation does not last beyond the contract provisional end date.
If concession assets have to be subjected to a disposal without being part of a renewal preparation, they are issued after validation of a warning message. However, if there are in the contract assets which are part of a renewal preparation, the concession end processing is not authorized.

Description of the non simulated cancellation concession end processing

Note: launching the processing results in the company being locked during the processing.

Recording the concession end cancellation triggers:

  • The generation of a CCNEND reversal event making it possible to keep a log file of the action carried out in the contract.
  • The generation of a log file containing information about the processing: reference of the concession, execution setups, number of updated assets, along with the list of issued assets whose issue is cancelled if a detailed log file is requested.
     
    In the contract:
  • The modification of the contract status, which takes the value: Active
  • The deletion of the contract actual end date.
     
    In the fixed assets:
  • The cancellation of the concession asset issue.
  • If the calculation option is activated: the calculation of depreciations for the site to which the concession contract is attached. If the concessions are managed according to the Renewal mode, provisions are also calculated.
  • If the calculation option is not activated: the marking of assets as having to be recalculated in the Accounting and financial context and in the provision plan.

Error messages

The only error messages are the generic ones.

Tables used

SEEREFERTTO Refer to documentation Implementation