Electronic remittances

Use this function to process multiple remittances or to create and process remittance groups based on selection criteria. One bank file is created for each remittance group that matches your criteria.

You can also use this function to regenerate bank files for non-grouped remittances or remittance groups.

Only approved payments are included. If there are any unapproved payments, the bank file is not created and this is noted in the log file. For remittance groups, if a remittance has any unapproved payments, the bank file is not generated.

Electronic remittances do not block the payment posting process.

See also You can manually create bank files for single remittances or remittance groups using the Manual remittance entry function (GESFRM).

Prerequisites

The Bank file definitions function (GESTFB) contains default definitions supplied with your system for commonly used bank file formats. Before creating a bank file, you must link your organization's payment transactions to an appropriate bank file definition in the Payment entry transactions function (GESTPY).

Prerequisites

See also Refer to documentation Implementation

Screen management


Entry screen

Selection

Use this section to select the remittances to include and to define if they are to be created or regenerated.

Generation

Use this section to define where to generate the bank files.


You can request a log file.

After running the process, the remittance status changes from Slip entered to Slip on file.

Field descriptions

Block number 1

Select this checkbox to include all companies. To run this process for a single company, do not select this checkbox.

All companies (field ALLCPY)
Company (field CPY)

Enter or select a company code. You can only access this field if the All companies check box is clear.

Legislation (field LEG)

You need to enter a Legislation when the All companies check box is selected. If the All companies check box is not selected, this field is inactive.

When you enter a single company, the legislation automatically displays for that company.

All sites (field ALLFCY)

Select the All sites check box to include all sites or leave this check box unselected and enter a specific site in the Site field.

Site (field FCY)

Selection

Bank file generation mode (field FILCREMOD)

Create

Select this option to create new bank files. Based on your selection criteria, a bank file or files are created for unprocessed remittances and remittance groups. One bank file is created for each group, and one for each non-grouped remittance. When possible, the process also creates remittance groups. Remittance groups are created provided the remittances have the same company, entry type and bank account, and the Allow remittance grouping check box is selected in the bank file definition linked to the entry type.

Regenerate

Select this option to recreate bank files for remittances or remittance groups already processed. You could select this option if, for example, a bank file was accidently deleted. Regeneration does not create new bank files or new remittance groups.

Use the selection criteria to limit the number of remittances included in a creation or a regeneration run.
All transactions (field ALLTYP)

Select this check box to include all payment entry types. To run this process for a single payment entry type, leave clear.
Transaction (field TYP)

Enter or select a payment entry transaction. You can only access this field if the All transactions check box is not selected.
From remittance (field VCRSTR)

Indicate using a number range the deposit slips for which bank files need to be generated.
From remittance group (field GRPSTR)

Enter a range of remittance group numbers to filter for those groups or enter the same group in both fields for a single group.

Generation

field TYPFIL

Select an option to define where to generate the bank files:

  • Client: Download the generated bank files through the web browser to the client computer.
  • Server: Create the generated bank files in the server storage volume.
File (field VOLFIL)

Type in or select the server storage volume in which to create the generated bank files. This field is only available if the Server radio button is selected.

By default, the server storage volume set up in the REPBANKDEF - Default file path parameter (TRS chapter, DEF group) is suggested. If this parameter is not specified, the BQE

Block number 4

Log file (field TRCFLG)

Select this check box to generate a log file at the end of the run. The log file lists the remittances included in the run and the name of the generated bank file. Any errors detected are also detailed.

Batch task

This function can be run in batch mode, but no dedicated standard task is delivered to run it.

Error messages

In addition to the generic error messages, the following messages can appear during the entry :

No bank file format set up - Manual bank posting

No bank file is defined for the payment slip in the payment transaction. You must create a bank file for this payment manually using the Bank file action in the Manual remittance entry function (GESFRM).

2 bank file formats set up - Manual bank posting

Payment of the slip with two bank files defined in the payment transaction: one with an electronic format (ETEBAC) and one an EDI file. You must create a bank file for this payment manually using the Bank file action in the Manual remittance entry function (GESFRM).

Tables used

See also Refer to documentation Implementation