Use this function to manually group payments linked to the same transaction, bank, and company in a single remittance or bank file. You can also inquire and modify existing, automatically generated, or imported remittances.

The deposit slips go through several stages based on the payment transaction setup.

Note: A remittance is a document provided to a bank, in file or paper format, for a cash settlement such as a check payment, electronic file, credit transfers by EDI or bill of exchange issued on collection/discount.

If one or more payments linked to the same transaction are not approved, the Approval status is Partially approved. You can approve payments individually in the Payments grid or select Approve all. You cannot create a bank file if any payments requiring approval are not approved. In this case, you have the option to approve these transactions as needed or select Remove unapproved payments so you can create the bank file.

Remember, if you make a change to any approved payment, the status reverts to unapproved and the Approval status also reverts.

Remittance groups

To simplify the payment process and have fewer bank files, you can group remittances provided they have the same company, entry type, and bank account. The bank file definition linked to the entry type must have the Allow remittance grouping check box selected.

Click Group remittances to select eligible remittances. After you create the bank file, you can no longer modify the group.

SEEREFERTTO Refer to the documentation on Payment transactions for further information.

Click Tracking to display these steps in a log file.

The remittance can be run consecutively; the last step is mandatory:

  • Located in an electronic file to be sent to the bank
  • Placed in an intermediate account
  • Posted to the bank

Prerequisites

SEEREFERTTO Refer to documentation Implementation

Screen management

Header

Block number 1

Slip no. (field FRMNUM)

This field is the unique identifier for the deposit slip.

When you create a new deposit slip, the number is assigned according to a sequence number counter that can be set up. By default, this sequence number counter is PY5.
Company (field CPY)
Site (field FRMFCY)

It is mandatory that this field is assigned upon creation of the deposit slip. The grouping site for the deposit slip is entered here. The slip is single-company, but it is possible to group the payments for several sites on a single slip.
Bank (field BAN)

Enter the bank associated with the remittance. The payments included in the remittance must be assigned to this same bank.
When a payment not assigned to a bank is selected, a warning message is used to force the bank of the payment on the bank of the remittance.
The bank related to the remittance must also be specified. As a consequence, only the payments assigned to this bank or not assigned payments are suggested in the selection panel.
Remittance group no. (field FRMGRP)

This field automatically displays the group number after creating a remittance group by clicking Group remittances. The numbering is based on the Sequence number assignmentPYG that is assigned to the remittance group document type.
Payment type (field PAYTYP)

Enter the payment transaction associated with the deposit slip. It must be defined with the "Deposit slip" phase. The payments must be associated with this payment transaction.
SEEINFO 

SEPA specifics: processing the due date at the deposit slips level
Any deposit slip that is based on a payment entry transaction submitted via SEPA has one due date. The deposit slip due date is based on the first selected payment. All payments must have a unique due date.
Any deposit slip based on a payment entry transaction submitted via SEPA only apply to EUR payments.

Block number 2

Status (field STA2)
Approval status (field APPSTA)

This field displays an overall approval status for all the transactions for the payment. If one or more payments require and have not been approved, the status is Partially approved and you cannot create the bank file.

You can approve payments individually in the Payments grid or Approve all.

If changes are made to an approved payment, its status and the overall status are no longer approved.
Discount type (field FRMTYP)

Select the remittance type: Receipt, Discount, Receipt in value, or Discount in value.
If the deposit slip is associated with a check transaction and the processing for the print code is CHR or CHE, this field defaults to Receipt.
For all deposit slips, except checks, you can select the type of deposit (receipt or discount) defining the journal where the generated entries are saved.
The remittance type specified in the header persists over any other type of deposits that were specified at the payment level.
For a specific deposit type, a specific posting can be defined on an intermediate account.
SEEREFERTTO Refer to the documentation on the Payment transactions for further details.
Check type (field CHQTYP)

Select the check type for this deposit slip (On-site, Off-site etc.).
This field is available it:

  • The bank associated with the deposit slip has the Off-site/On-site deposit field checked.
  • The payment transaction associated with the deposit slip defines the Check type field as being enterable.

Tab Payments

The header defines the general remittance characteristics, and the lines specify the payments it contains.

Remittance header

The deposit slip status specifies the values, as they are defined below, based on the posting phases:

  • Deposit slip entered: One (the bank deposit) or more stages (depending on the payment transaction setup) need to be carried out before the deposit slip is posted (posting and/or deposit phases on electronic file).
  • Remittance on file: The remittance has been stored on an electronic file or EDI.
  • Intermediate account: The deposit slip has been placed on an intermediate account.
  • Bank: The deposit slip is posted deposited in the bank.

Remittance lines

The lines are automatically entered upon selecting pending payments: in the Number column, the Selection function of the contextual menu suggests payments suspended for deposit.

Other payments associated with the same payment transactions and bank account can then be selected.

Special functions

When issuing bank files (electronic or EDI), it is possible to enter an 'execution date' in the Tool Bar and Function menu. By, default the suggested date is the current date or - if it is a file re-issue - the execution date of the previous generation.

Grid

This field displays the approval status for the transaction on the line.
WL (field WLISTA)
Approved (field PAYAPPFLG)
Number (field NUM)

The deposit slip number field is accessible in the deposit slip inquiry. It is used to select a deposit slip number.
To create a new deposit slip, the number is generated automatically, it is therefore not necessary to enter a number in this field.
The payments on the deposit slip must have the same transaction, bank and company as the latter, and the same check type, if it has been specified in the deposit slip header.

BP (field BPR)

This field displays payment details for the transaction on the line and cannot be modified here.

Company name (field PYHNAM)
Due date (field DUDDAT)
Curr. (field CUR)
Amount (field AMTCUR)
Site (field FCY)

It is mandatory that this field is assigned upon creation of the deposit slip. The grouping site for the deposit slip is entered here. The slip is single-company, but it is possible to group the payments for several sites on a single slip.
Bank file (field TFBFIL)

This field displays payment details for the transaction on the line and cannot be modified here.

Payment method (field PAM)

This field displays payment details for the transaction on the line and cannot be modified here.

Company total

field TOTLOC
field CURCPY

Bank total

field TOTBAN
field CURBAN
Payment

Use this option to access the payment on the line. You can approve the payment if required.
Approve

Use this option to approve the transaction on the line.

Specific Buttons

When the remittance is complete, click Create. A remittance number is assigned (in the corresponding sequence number).

Validation of simulation entries

Use this action to post the remittance in bank. Based on the payment transaction setup, the system can provide a remittance on an intermediary account, or directly in bank.

In this case, specify the accounting and value dates required for the operation. The deposit is only carried out if no error occurs, otherwise a log file explains these errors.