Fiscal Year End

The fiscal year end process is carried out on a single screen in which the following must be specified:

• the company for which the fiscal year is closed,
• the entry type and the journal on which the carry-forward entries must be generated.

The start date for the new fiscal year is automatically displayed. Once this information is entered and the process is launched, a log file is used to follow the operation that is carried out.

Process automation

The controls carried out when closing the last period of the fiscal year have checked the following elements, among others:

• settling of the balance,
• balance/General ledger equality,
• settling of open items,
• settling of uppercase matching,
• existence of at least one matched entry on an account set up as "matchable",
• existence of the allocated accounts and dimensions,
• entered accounts and dimensions (on those dimension types for which allocation is mandatory),
• depreciation expenses process already launched.

Two steps are involved in the process:

• first, the balance sheet accounts are closed in a pending account (ANOUVO parameter value).
  An entry is generated by currency, or by site/currency together (according to the generation type selected in the "Ledger" function),
• second, the pending account is closed in the results account (defined at the level of the accounting code linked to the company or site).

The analytical carry-forwards depend on the values of the associated parameters. The amounts are carried forward to the same dimensions (if the dimension has been set up with the "RAN" option).
These carry-forwards are only updated on the different dimension types set up with retained carry-forward entries.

The "Year end simulation" utility is used to simulate the results of this processing.

See the documentation on the Year End Simulation for further information.

Parallel processing

Monthly periodic processing - Stock

For this processing to be possible, no stock-related entry must occur on the concerned period. To do so, the period must be blocked through the stock status (balance adjustment or forbidden).
This processing is used for:

• the creation of a history cumulated by month that will be used when launching the statistical reordering (exc. MRP) to recalculate the reordering thresholds, the maximum and security stocks and finally the economic lots,
• the update of the last monthly process date. Depending on the parameter value, the processing is denied if there are pending transactions.

Annual periodic processing - Stock

For this process to be possible, the same conditions must be met as previously mentioned ( stock status).
This processing is used for:

• the update of the last annual process date in the product-site,
• the return to zero of the total annual receipts and issues. Depending on the parameter value, the processing is denied if there are pending transactions,
• the return to zero of the stock counts running for stock parameters.

Depreciation expenses

It is necessary to generate the depreciation expenses independently of the year-end process because it does not generate them automatically, it does not check whether they exist or not, and it does not turn the closing process into a blocking process.
In case of disposal of fixed assets, the application automatically generates a DAP entry.
If a fixed assets acquisition is carried out on a closed period, the calculation start date is necessarily included in an open period.

If the depreciation expenses are launched in real mode during the fiscal year, the application generates depreciation expense entries along with book vs. tax depreciation entries.