Journal Codes

Here, indicate the journal code comprised of one to five alphanumeric characters.
Upon creation, the journal is automatically open for all the specified periods.
The journal selected here must be of the same type as the journal linked to the journal type kept in the previous selection criteria.

It is mandatory to enter this field if the box 'All journals' is not checked.

Non-compulsory field containing the legislation code (miscellaneous table 909).

The entered value is used upon creation and validation of the folder and upon addition of data during legislation copy.

The data concerning the requested legislations and the common data (legislation code empty) on folder creation.

Only the records concerning the folder legislations are retrieved on folder validation.

The Legislation field is also used as a filter and checked upon movement selection and entry (entry of invoices, payments, journals etc.).

If the field is empty, the current record can be used whatever the legislation of the company concerned by the movement.

Select the journal type to group journals based on common characteristics mainly linked to the nature of operations recorded in it. Once you post entries to a journal, you cannot change the type.

Journal type options:

• Sales
• Purchases
• Treasury
• Miscellaneous 1 – reserved for general accounting*
• Miscellaneous 2 – reserved for general accounting*
• Miscellaneous 3 – reserved for general accounting*
• Carry forward
• Miscellaneous 4 – reserved for analytical accounting*
• Miscellaneous 5 – reserved for analytical accounting*
• Miscellaneous 6 – reserved for analytical accounting*

*Note: You can rename a Miscellaneous journal type with a custom category by modifying Local menu 613 if you have the proper user permissions to do so.

There are processes and controls linked to certain journal types.

Treasury journal types: A cash account must be attached to each “cash” journal type so that the entries posted in this journal have an automatic counterpart. For details on setting up cash or “treasury” journals, refer to the documentation for Definition of the journals, journal types and accounts on payments.

A cash type journal is used in:

A/P-A/R accounting module on payment posting [due to automatic journal setup]

Manual journal entries: Treasury journal types can only be used if the cash account is a normal account, not a control account.

Carry forward journal types: This type of journal only records carry-forward entries.

Analytical accounting journal types: This type of journal only records entries assigned to an analytical dimension.

Select or enter the flow code for this journal.

Flow initialization: The initialization rule only applies to accounts with Optional or Mandatory flow management selected and only for the first ledger defined in the journal entry transaction whose consolidation management is selected.

When creating or posting a journal entry, the journal entry line flow code defaults as follows:

If a flow code is parameterized on the journal, it defaults to that value.

If there is no flow code on the journal, the flow code defaults to the value defined on the account.

The flow depends of the direction on the journal entry line.

If the direction is Credit, the flow defaults to Flow if Credit. 

If the direction is Debit, the flow defaults to Flow if debit.

If the amount is 0 for both debit and credit, the flow defaults to Flow if debit

If there is no flow code on the account, the flow code defaults to the flow defined in the CSLFLODEF - Default flow parameter.

If this parameter is not defined, there is no default flow code value.

Note: When the journal entry transaction has several ledgers with consolidation management selected, the flow initialized on the first ledger is propagated to the other consolidated ledgers. If for any reason no flow has been initialized on the first ledger but is mandatory on another ledger, you receive a blocking error message that flow management is mandatory for the current account.

When it has been entered, the access code makes it possible to limit the operational rights on the journals based on the user profiles.
These rights are defined for each of the following operations:

• journal inquiry,
• posting of entries on the journal,
• modification of the database record (i.e. : of the journal parameterization).

The use of the journal can also be limited to the site assigned to the ad hoc field.

This field calls the chart of accounts on which the frequent and prohibited accounts -regarding the current journal- will be specified.

Specify the treasury account (bank, cash, etc.) linked to the current journal. When posting an entry to this journal, an automatic counterpart is generated on this account to balance the journal, if needed.

When the journal is set to Treasury, the entered treasury account must be defined at the Accounts setup level as Not subjected to tax.