Invoicing terms are used on standard sales orders relating to non deliverable service or generic products.
Invoicing terms determine the invoicing schedule for the given products.
Depending on the setup, the schedule can be defined as follows, based on:

  • A fixed invoicing percentage that you enter on each schedule line and a minimum scheduled invoice amount, if needed. If this minimum amount is not reached, the scheduled invoice will be added for the next item.
  • Or an invoicing frequency (week, half-month, month, etc.).
    The invoicing percentage is thus defined based on the invoicing frequency
    (100% divided by the invoicing frequency) and with a spread to the last scheduled invoice line (in percentage and amount).

Use the Simulation action to view the schedule corresponding to the setup used, based on a scheduled invoice start date and amount.

Prerequisites

SEEREFERTTO Refer to documentation Implementation

Screen management

Entry screen

The display and content of the screen can vary according to the selected scheduled invoice.

  • When the scheduled invoice type is Frequency, information related to frequency must be entered: number of scheduled invoices, frequency type (month, quarter, etc.), invoicing method (pre-invoicing or post-invoicing) and the day of invoicing.
  • When the scheduled invoice type is Fixed percentage, information related to frequency are not available. However, on each scheduled invoice line, you must enter:
      • the invoiced percentage,
      • the information required for determining the due date based on the start date: months/days to be added, set days to consider.

In both cases, you can specify invoicing days to be excluded and mention if any unavailability period (e.g. bank holidays) should also be excluded.

Specific actions

Simulation

You can run a scheduled invoices determination simulation, entering a set of criteria such as:

  • The site
  • the amount,
  • a currency, which can differ from the folder currency,
  • the scheduled invoice start date.

The schedule displays as a grid with one line per scheduled invoice. For each scheduled invoice, the following is mentioned:

  • the scheduled invoice percentage,
  • the scheduled invoice amount. The calculation of this amount includes the minimum amount, if specified. When a currency different from the folder currency is entered, the conversion is based on the day rate.
  • the start and end dates of the period,
  • the invoicing dates of the scheduled invoices. Their automatic determination includes:
    • parameters specific to each scheduled invoice type: Frequency or Fixed percentage,

    • excluded days,

    • the unavailability periods defined for the site, if they are to be excluded.

Copy

This button is used to copy the record definition from or to another folder.

Error messages

The only error messages are the generic ones.

Tables used

SEEREFERTTO Refer to documentation Implementation