Some payments need to go through an intermediary phase before they can be posted (recorded as settled in accounting). This phase is the posting of notes payable/receivable. You define this phase when setting up payment transactions.

This posting process is used to generate notes payable/receivable entries.

Prerequisite

See also Refer to documentation Implementation

Screen management

Entry screen

You can perform the posting of notes payable/receivable:

  • Individually: Click the Post button in payment entry (if the selected payment transaction is set with Notes payable/receivable posting as a posting phase).
  • Globally: Using a script specific to the payment. You can use selection criteria to define the payments to be posted as notes payble/receivable. The available criteria are:

Company

You can process payments to be posted as notes payable/receivable for all companies. You can also limit the selection to the payments of one company only (clear the All companies check box).

Site

You can limit the selection to one site to process only the payments recorded on this site.

Entry batch

You can limit the entry to a specific entry batch or to payments that are not associated with an entry batch (check box cleared and no number).

Payment transaction

Since all payments are sorted by payment transaction, you can limit your selection of payments to be processed to a single payment transaction.

User

The selection is done at the user level. Only the payments recorded by the selected user are taken into account.

Currency group/Currency

You can limit the selection to a currency group or a transaction currency. Only the payments recorded in the selected currency(ies) are displayed.

Date

You can limit the selection to a maximum accounting date.

Entry generation

You can define if the processing is a simulation or if the entries are posted to a notes payable or notes receivable journal.

Log file

You can generate a log file listing processed payments.

Criteria

All companies (field ALLCPY)

To select the payments regardless of the related companies, check the "All companies" field.
To select the payments for company XXX, uncheck the "All companies" field and mention XXX in the "Company" field.

Company (field CPY)
Legislation (field LEG)
All sites (field ALLFCY)

To select the payments regardless of the related sites, check the "All sites" field.
To select the payments for site XXX, uncheck the "All sites" field and mention XXX in the "Site" field.

Site (field FCY)

Block number 2

All transactions (field ALLTYP)

To select the payments regardless of the related transaction, check the "All transactions" field.
To select the payments for transaction XXX, uncheck the "All transactions" field and mention XXX in the "transaction" field.

Transaction (field TYP)
All entry batches (field ALLLOT)

To select the payments regardless of their related entry batch, check the "All entry batches" field.
To select the payments for the entry batch XXX, uncheck the "All entry batches" field and mention XXX in the "Entry batch" field. Caution, this filter on entry batches can only be applied to the "payments", which excludes payments on slips or paying banks.

Entry batch (field LOT)
All users (field ALLUSR)

To select the payments regardless of which user has carried out the last entry, check the "All users" field.
To select the payments whose last entry has been carried out by user XXX, uncheck the "All users" field and mention XXX in the "Users" field.
The user having completed the last entry for a payment is the author of the last modification of said payment or by default his creator.

User (field USR)
All currencies (field ALLCUR)

To select the payments regardless of the related currency, check the "All currencies" field.
To select the payments for a single currency XXX, uncheck the "All currencies" field and mention XXX in the "Currency" field.
To select the payments displaying a currency among the ones defined by the currency group YYY, uncheck the "All currencies" field and mention YYY in the "Currency group" field.

Currency (field CUR)
Currency group (field GRPCUR)
Entry date until (field DATMAX)

To select the payments regardless of their last entry date, this field should be left empty.
To select the payments whose last entry was carried out no later than X/Y/Z, mention X/Y/Z in the "Entry date until" field. The last entry date for a payment is the date of the last modification of said payment, or by default the date of its creation.

Due date until (field DUDMAX)

Generation

Generate entries (field PRO)

When unchecking this field, no payment is posted. The log file is forced in order to obtain the list of selected payments concerned by this posting stage.

Check this field to post the selected payments.
Log file (field TRC)

Check this field to obtain at the end of the processing the list of generated documents (Type and Document Number: Type and Payment number, BP/Account, Accounting date, Bank, Amount and Currency for the payment).

Block number 4

Value date (field VALDAT)

This field specifies the value date to assign to the generated documents.
If this date is not assigned: 

  • if this is the first payment posting stage, the "Value date" formula of the automatic journal associated with the transaction for the posting stage is evaluated.
  • otherwise, the due date of the generated document is taken by default.

Batch task

This function can be run in batch mode. The standard task PAYMEP is provided for that purpose.

Error messages

The only error messages are the generic ones.

Tables used

See also Refer to documentation Implementation