Close/Open Budget

• Company/Site (field CFY)

Site or company code, to be entered or selected from the list. This code is used to select all budgetary objects that have the status "Approved" in this company, so as to close or reopen them.

If the information entered corresponds to a company, the selection displays all the objects defined for the company, including those defined for the sites of this company. If the information entered corresponds to a site, the selection only displays the budget objects defined for this site.

• Description (field INTCFY)

Title associated with the site or company code.

• Period start (field DATSTR)

The ranges of the entered dates is used to filter the budgetary objects with a starting date is within this time interval (start date greater than or equal to the start date of the period or less than or equal to the end date of the period). 

The annual envelopes situated in the period are those which start date is situated in the entry period. The pluriannual envelopes situated in the period are those which one of the budgets contains a start date included in the entry period.

By default, the starting date is initialized by the starting date of the last fiscal year budget opened.

• Period end (field DATEND)

By default, the end date is initialized by the end date of the last fiscal year budget opened.

• All projects (field ALLPRJ)

If this zone is checked, the selection will manage all projects, and it won't be possible to access to the zone "Range projects" that makes it possible to refine searching so as to display an project or a range of projects.

• From project (field PRJSTR)

This field can be reached if the zone "All projects" is not checked and is used to refine the search so as to display a project or a range of projects. It corresponds to the first project of the selection.

Only the projects, containing at least one attached envelope, linked to the entered company (directly, by their location, the company groups or their location groups) are displayed in selection.

• To project (field PRJEND)

This field can be reached if the zone "All projects" is not checked and is used to refine the search so as to display a project or a range of projects. It corresponds to the last project of the selection.

• All responsible entities (field ALLENT)

If this zone is checked, the selection will manage all entities, and it won't be possible to access to the zone "Range entity" that makes it possible to refine searching so as to display an entity or a range of entity.

• Entity from (field ENTSTR)

This field, that can be reached if the field "All entities" is not checked, is used to refine the search so as to display an entity or a range of entities. It corresponds to the first entity of the selection.

Only the entities which company code is the code of the company entered, or the entities without company code are displayed in the selection.

• Entity to (field ENTEND)

This field, that can be reached if the field "All entities" is not checked, is used to refine the search so as to display an entity or a range of entities. It corresponds to the last entity of the selection.

• All envelopes (field ALLENV)

If this zone is checked, the selection will manage all envelopes, and it won't be possible to access to the zone "Range envelopes" that makes it possible to refine searching so as to display an envelope or a range of envelope.

• Envelope from (field ENVSTR)

This field that can be reached if the zone "All envelopes" is not checked, is used to refine the search so as to display an envelope or a range of envelopes. It corresponds to the first envelope of the selection.

• If project ranges have been selected, the selection only displays the envelopes assigned to these projects, for the company/site and period entered.
• If the project ranges have not been entered, and if entity ranges have been determined, the selection only displays the envelopes belonging to the company/site entered, included in the period determined and assigned to these entities.
• If project and entity ranges have been entered, the selection only displays the envelopes belonging to the company/site entered, included in the period determined and assigned to these projects and entities.
• If no previous criterion has been entered, the selection only displays the envelopes belonging to the company/site entered, included in the determined period.

• Envelope to (field ENVEND)

This field that can be reached if the zone "All envelopes" is not checked, is used to refine the search so as to display an envelope or a range of envelopes. It corresponds to the last envelope of the selection.

• Display/Refresh (field SEARCH)

This button is used to display budget objects that correspond to the selection criteria entered.

• Level (field NIV)

This first column indicates the nature of the budget object: Envelope, budget or budget line.

• Envelope (field ENV)

This column displays the envelope number of the objects corresponding to the selection. Only the objects with status "Approved" or belonging to an object (envelope or budget) approved are present in this list.

• Description (field ENVINT)

Budget envelope description.

• FY (field FIY)

Code and description for the budget fiscal year. This information is not entered for envelopes possibly covering several fiscal years. Only budgets and their budget lines contain this data.

• Account (field ACC)

Budget account for posting the expenses of a budget line.

• Project (field PRJ)

Code of the envelope assignment projet if necessary.

• Responsible entity (field ENTMNA)

Code of the entity responsible for the budget envelope management.

• Closing (field CLO)

This checkbox is used to select the object to close. The selection of an envelope triggers the automatic selection of its budgets and lines; the selection of a budget triggers the automatic selection of its lines.

• Level (field NIV)

This first column indicates the nature of the budget object: Envelope, budget or budget line.

• Envelope (field ENV)

This column displays the envelope number of the objects corresponding to the selection. Only the objects with status "Approved" or belonging to an object (envelope or budget) approved are present in this list.

• Description (field ENVINT)

Budget envelope description.

• FY (field FIY)

Code and description for the budget fiscal year. This information is not entered for envelopes possibly covering several fiscal years. Only budgets and their budget lines contain this data.

• Account (field ACC)

Budget account for posting the expenses of a budget line.

• Project (field PRJ)

Code of the envelope assignment projet if necessary.

• Responsible entity (field ENTMNA)

Code of the entity responsible for the budget envelope management.

• Reopen (field OPN)

This checkbox is used to select the object to reopen. The selection of a line triggers the automatic selection of its budget and envelope; the selection of a budget triggers the automatic selection of its envelope.