Purchasing >  Inquiries >  Receipts >  List of receipts  

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This function is used to display all or some of the receipts for a supplier in particular or for all suppliers.
The inquiry of receipts can take place over a given date range, with a restitution that can range from the receipts of a storage site to all the receipts of the folder without forgetting the receipts of a company in particular.

It is possible to access by tunnel:

Prerequisite

SEEREFERTTO Refer to documentation Implementation

Screen management

This screen is comprised of two parts:

  • the first part is used to access a number of major criteria,
  • the second part is used to display in a table all the receipts selected according to the entered criteria.

Header

Presentation

The screen header information is used to specify the principal selection criteria for the inquiry being used.
For information purposes, the company currency and the folder currency are displayed.

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Fields

The following fields are present on this tab :

Selection

This field is used to specify the company code.
The company is automatically loaded with the company of the user's default storage site. It remains modifiable.
SEEINFO It is possible to display the receipts of all the companies by leaving this field blank.In this case, the site field is automatically left blank.

Ce champ permet de renseigner le site de stockage.
SEEINFO Ce site est automatiquement alimenté par le site de stockage par défaut de l'utilisateur. Il peut être laissé vide. Dans ce cas, la consultation portera sur l'ensemble des réceptions de la société.

 

 
  • From receipt no. (field PTHNUMDEB)

Ces champs sont facultatifs. Ils permettent de saisir ou  sélectionner une fourchette de réceptions à afficher.
A défaut d'être renseignés, l'ensemble des réceptions répondant aux autres critères de sélection, est affiché.
Lorsque la consultation est affichée depuis une réception, la référence de la réception est automatiquement renseignée avec celle de la fiche en cours de consultation.

 

 
  • Start date (field RCPDATDEB)

These two fields are used to define the date ranges.
These ranges are used to filter the receipts with a receipt date included within this time interval.
They are initialized by default in the following manner:

  • the end date is initialized with the current date postponed to the last day of the month,
  • the start date is initialized with the first day of the month coming from the current date minus two months.
  • From grouping code (field GPGCODDEB)

This range is used to filter the documents whose grouping code is included in this interval.

Currencies

This field displays the company currency and cannot be modified.

This field displays the folder currency and cannot be modified.

Status

  • Invoiced (field INVFLGO)

When this box is selected, receipts completely invoiced are selected.

  • Not invoiced (field INVFLGN)

The receipts that are not invoiced or only partly invoiced are selected when this box is checked.

Block number 4

  • Posted (field PSTFLGO)

This check box is used to select the receipts for which an invoice to be received has been generated.

  • Not posted (field PSTFLGN)

This check box is used to select the receipts for which no invoice to be received has been generated.

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Tab number 1

Presentation

The displayed information is dependent on the setup of the inquiry screen.

SEEINFO All the amounts are expressed in the currency of the document.

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Fields

The following fields are present on this tab :

Grid

  • Receipt no. (field PTHNUM)

 

 
  • Receipt date (field RCPDAT)

 
  • Amount - tax (doc) (field TOTPRH)

 
  • Amount + tax (doc) (field TTCPRH)

 

 
  • Amount - tax (co) (field TOTPRHLOC)

 
  • Invoice amt. + tax (co) (field TTCPRHLOC)

 
  • Amount - tax (folder) (field TOTPRHDOS)

 
  • Invoice amt. + tax (folder) (field TTCPRHDOS)

 

 
  • Supplier packing slip no. (field BPSNDE)

 
  • Invoiced (field INVFLG)

 
  • Posted (field PSTFLG)

 
  • Closed (field CLEFLG)

 
  • Printed (field PRNFLG)

 
  • Product cost total (doc) (field FCSCSTPURD)

 
  • Product cost total (co.) (field FCSCSTPURS)

 
  • Line amount - tax (doc) (field LINAMT)

 
  • Line amount - tax (co) (field LINAMTSOC)

 
  • Non-deductible tax (doc) (field NONDEDTAXD)

 
  • Non-deductible tax (co) (field NONDEDTAXS)

 
  • Invoicing elmt. - decrease (doc) (field DISCGRAMTM)

 
  • Invoicing elmt. - decrease (co) (field DISCGRAMTM)

 
  • Invoicing elmt. - increase (doc) (field DISCGRAMTM)

 
  • Invoicing elmt. - increase (co) (field DISCGRAMTM)

 
  • Landed cost total (doc) (field TOTCOEFFAP)

 
  • Landed cost total (co) (field TOTCOEFFAP)

 
  • Additional invoice total (doc) (field AMTNOTLIND)

 
  • Additional invoice total (co) (field AMTNOTLINS)

 
  • Cost total (doc) (field TOTCHARGES)

 
  • Cost total (co) (field TOTCHARGES)

 
  • Purchase cost total (doc) (field TOTCOUTACH)

 
  • Purchase cost total (co) (field TOTCOUTACH)

 
  • Gross weight (field TOTGROWEI)

 
  • Net weight (field TOTNETWEI)

 

 
  • Volume (field TOTVOL)

 

 
  • Line weight total (field TOTLINWEU)

 

 
  • Line volume total (field TOTLINVOU)

 

 
  • Grouping code (field GPGCOD)

 

 

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Action icon

Basic Product Management

This button is used to access the Receipt.

Purchase journal traceability

This function is used to access by tunnel the inquiry function of the Traceability of purchase documents.

Receipt line

This button is used to access the Inquiry of the receipt line.

 

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Specific Buttons

This button is used to access the previously defined criteria, but also the additional criteria:

  • Printed: This check box is used to select the printed receipts
  • Not printed: This check box is used to select the non printed receipts

This screen is also used to select the receipt sort criterion. By default, these are sorted by receipt number, but they can also be sorted by receipt date.

It is also possible to save the selection criteria under a memo code in order to recall them later on.

The STD memo code is specific since it is the one that is systematically applied upon entering the inquiry. For this memo code in particular, the date range is not kept in order to always have available by default receipts of the last two months and of the current month.

Menu Bar

Graphics / Invoiced / period

This graphical inquiry is used to view by period the invoiced part of the tax excl. amount of the non-invoiced part.

When accessing this inquiry from the inquiry of the receipt lists, the selection criteria used by the calling function are retrieved. When returning from this inquiry, the date ranges are restored as they were.

Graphics / Returned / period

This graphical inquiry is used to view by period the received part of the tax excl. amount of the returned part.

When accessing this inquiry from the inquiry of the receipt lists, the selection criteria used by the calling function are retrieved. When returning from this inquiry, the date ranges are restored as they were.

Error messages

The only error messages are the generic ones.

Tables used

SEEREFERTTO Refer to documentation Implementation