Automatic remittance creation
This function is used to automatically generate remittances for the various payment types parameterized with the posting phase (see the documentation Payment transactions).
The generation of remittances does not constitute in itself a payment posting phase: it makes it possible to generate a remittance that can be simply:
- printed to physically accompany a bank deposit, or
- associated with a banking file for transmission to the bank.
Nevertheless the creation of a remittance is mandatory if the payment type authorizes an intermediate posting phase.
Prerequisite
Refer to documentation Implementation
Screen management
Entry screen
Presentation
The bank remittance generation is performed via a single screen where a set of criteria to be defined are used to select payments to be settled and to define the characteristics of the remittance thus generated.
Selection criteria of the payments to be recorded on the remittance
Company & Site
The slip is single-company or single-site, depending on the parameters of the sequence number counter.
- if no particular company is selected, there is at least one remittance per company.
- if the site is not specified, the payments for all the sites of the same company are recorded on the same remittance.
(provided this is compatible with other criteria).
It is thus possible to reduce the selection of the payments to be processed in bank remittance generation to one company and one site.
If a company is specified, but not the site, it is necessary to enter the "grouping site" field that is used as the header site on the remittance.
Payment transaction
The remittance is payment single-type. Thus, if no payment transaction has been specified, a remittance is generated by transaction.
It is possible to reduce the selection of those payments to be placed on a remittance to one payment transaction on which they are recorded.
Bank
It is the Bank to which the bank remittance is sent. The remittance is thus single-bank.
It is possible to reduce the selection of those payments to be placed on a remittance to one allocated bank.
The company, payment transaction and bank are the minimum criteria to regroup the open items on the same remittance.
Other criteria can limit the selection of the payments to be processed: the entry batch number, the user, the currency, an open item due date range and their amount.
Generation options of the bank deposit slips
Grouping/reference
This payment grouping based on a common reference is only used for payment transactions where the "remittance reference" field has been parameterized in entry mode ( (see documentation Payment transactions).
Remittance type
The "remittance type" field is forced to "Cash receipt " if all the payment transactions selected and concerned by the bank remittances are checks (Printing code=CHE or CHR). The bank remittances are thus generated by check type with the remittance type assigned to "cash receipt".
This field cannot be entered and is left empty if all the payment transactions selected and concerned by the bank remittances are parameterized with entry of the bank remittance type. The bank remittances are then generated by bank remittance type.
Except for these two particular cases, the field must be specified because the other payment transactions (parameterized without entry of the bank remittance type) are generated in bank remittance that are common to the bank remittance type assigned to the entered bank remittance type.
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Fields
The following fields are present on this tab :
Block number 1
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To select the payments regardless of the related companies, check the "All companies" field. |
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To select the payments regardless of the related sites, check the "All sites" field. |
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Selection
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To select the payments regardless of the related transaction, check the "All transactions" field. SEPA payment entry transactions are submitted to the following groupings when the checkbox All transactions is checked :
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To select the payments regardless of the related transaction, check the "All transactions" field. |
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To select the payments regardless of their related entry batch, check the "All entry batches" field. |
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To select the payments regardless of the related bank or cash desk, check the "All banks" field. |
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To select the payments regardless of which user has carried out the last entry, check the "All users" field. |
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To select the payments regardless of the related currency, check the "All currencies" field. |
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If a date is entered, only the payments where the due date is entered and is earlier or equal to the entry date will be taken into account for the generation of the remittance notes. |
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Only the payments where the amount is greater than or equal to the minimum amount entered and less than or equal to the maximum amount entered will be considered for the generation of the remittance notes. |
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Only the payments where the amount is greater than or equal to the minimum amount entered and less than or equal to the maximum amount entered will be considered for the generation of the remittance notes. |
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Fore the payment transactions having a determined sense (Revenue or Expense), it is possible to indicate a maximum amount for the remittance notes generated. In this case, once this amount is reached, another remittance note is generated. This amount must be greater than or equal to the maximum amount for the payment. |
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If this field is ticked, for payment transactions having the Remittance reference field enterable, the remittance notes are created by grouping the payments on the same remittance reference. |
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A remittance note is single company, but may be multi-site. |
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For payment transaction associated with checks (i.e. those for which the Process zone of the printing code is CHR or CHE), the discount type is forced into Cash receipt (first choice of the local menu). |
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Execution date for the transfer to be carried out on the notes. |
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