Draft Management Posting

Screen management

Entry screen

Presentation

The draft management posting processing of payments can be carried out:

Individually: via the use of the Post button in payment entry (if the entered payment transaction is parameterized with "draft management posting" as a payment posting phase).
Globally: using the processing that is specific to it. Selection criteria are used to define all the payments to be posted to draft management. The selection criteria are as follows:

Company

The payments to be posted to draft management for all the companies can be processed. It is also possible to limit the selection to the payments of only one company (uncheck the option "All companies").

Site

A selection can be performed on a site: Only the payments recorded on this site are dealt with.

Entry batch

The entry can be limited to a specific entry batch or concern those payments that have not been associated with an entry batch (deactivated flag, no number entered).

Payment transaction

Since all the payments are organized and sorted by payment transaction, it is possible to limit the selection of the payments to be processed to a single payment transaction.

User

The selection can take place at user level. Only those payments that are recorded by the specified user are taken into account.

Currency group/Currency

It is possible to perform a selection for a currency group or a particular transaction currency. Only those payments recorded in the selected currency(ies) are proposed.

Date

The selection can be defined for a limit accounting date.

Entry generation

This option is used to define whether the processing is a simulation or if the entries are posted to the journal of the "drafts to be received" or of the "drafts to be paid".

Log file

This option is used to generate a log file indicating the numbers of payments processed.

Close

Fields

The following fields are present on this tab :

Criteria

All companies (field ALLCPY)

To select the payments regardless of the related companies, check the "All companies" field.
To select the payments for company XXX, uncheck the "All companies" field and mention XXX in the "Company" field.

Company (field CPY)

Legislation (field LEG)

All sites (field ALLFCY)

To select the payments regardless of the related sites, check the "All sites" field.
To select the payments for site XXX, uncheck the "All sites" field and mention XXX in the "Site" field.

Site (field FCY)

Block number 2

All transactions (field ALLTYP)

To select the payments regardless of the related transaction, check the "All transactions" field.
To select the payments for transaction XXX, uncheck the "All transactions" field and mention XXX in the "transaction" field.

Transaction (field TYP)

All entry batches (field ALLLOT)

To select the payments regardless of their related entry batch, check the "All entry batches" field.
To select the payments for the entry batch XXX, uncheck the "All entry batches" field and mention XXX in the "Entry batch" field. Caution, this filter on entry batches can only be applied to the "payments", which excludes payments on slips or paying banks.

Entry batch (field LOT)

All users (field ALLUSR)

To select the payments regardless of which user has carried out the last entry, check the "All users" field.
To select the payments whose last entry has been carried out by user XXX, uncheck the "All users" field and mention XXX in the "Users" field.
The user having completed the last entry for a payment is the author of the last modification of said payment or by default his creator.

User (field USR)

All currencies (field ALLCUR)

To select the payments regardless of the related currency, check the "All currencies" field.
To select the payments for a single currency XXX, uncheck the "All currencies" field and mention XXX in the "Currency" field.
To select the payments displaying a currency among the ones defined by the currency group YYY, uncheck the "All currencies" field and mention YYY in the "Currency group" field.

Currency (field CUR)

Currency group (field GRPCUR)

Entry date until (field DATMAX)

To select the payments regardless of their last entry date, this field should be left empty.
To select the payments whose last entry was carried out no later than X/Y/Z, mention X/Y/Z in the "Entry date until" field. The last entry date for a payment is the date of the last modification of said payment, or by default the date of its creation.

Due date until (field DUDMAX)

Generation

Generate entries (field PRO)

When unchecking this field, no payment is posted. The log file is forced in order to obtain the list of selected payments concerned by this posting stage.

Check this field to post the selected payments.

Log file (field TRC)

Check this field to obtain at the end of the processing the list of generated documents (Type and Document Number: Type and Payment number, BP/Account, Accounting date, Bank, Amount and Currency for the payment).

Block number 4

Value date (field VALDAT)

This field specifies the value date to assign to the generated documents.
If this date is not assigned:

if this is the first payment posting stage, the "Value date" formula of the automatic journal associated with the transaction for the posting stage is evaluated.
otherwise, the due date of the generated document is taken by default.