Use this function to assign a parcel number and a packaging code to a delivery or a pick ticket line.


This function is accessible from:

  • the menus Sales > Shipment preparation, or Stocks > Packing
  • The Packing button of the Pick ticket or the Delivery.


Prerequisite

SEEREFERTTO Refer to documentation Implementation

Screen management

The script attempts to automatically pack all the lines and displays the document lines according to the following color code:
  • Green: lines for which the sequence number has been automatically assigned: there is only one stock line and the information on the line is sufficient to assign the sequence number.
    This is the case, for example, when the product serial numbers detail is managed, if the packaging capacity has been defined and if there is only one stock line which has not been partially packed. Save to validate the packing and to assign a parcel number. After saving, the lines are displayed in black.
  • Blue: lines for which the sequence number has not been assigned automatically. In this case, for example, if one stock line exists for one processed line but the packaging capacity was not been entered at the product-site level. Click Automatic packing from theActions icon to enter the quantity by parcel and to complete the packing. After validation, the lines are displayed in green.
  • Red: lines for which the sequence number was not automatically assigned because of the presence of several stock lines for one processed line for example.
On these lines, click Packing detail to modify and create the packing.
  • Black: document lines for which the packing has been performed. The parcel number is displayed.

When the detail of the product serial numbers is managed, the serial numbers are assigned in ascending order.
To modify the assignment of the parcel serial numbers, save and delete the corresponding parcel before recreating it.

Entry screen

Block number 1

Shipment site (field STOFCY)

Enter or select the storage site where the selected product is active.

The Selection icon (magnifying glass) only suggests products that are referenced in the products-sites table.
field VCRNUM

The document type, the document number and the document line number are used to identify the origin of the stock movement:

  • Supplier receipt
  • Customer delivery
  • Work order
  • Receipt movement
field DLVDAT

The delivery date corresponds to the date on which the goods will be received by the customer and the ownership transfer will be made. The search of the tax rates to apply is based on this date.
It is calculated from the Shipment date to which the Delivery lead-time has been added. This date can be modified.
In the case of an order delivery, if this date is changed, a message is displayed, proposing a new price list search when the user parameter SDHRECPRI - Order delivery price search (chapter VEN, SSD group) is set to ‘Yes’. When it is set to ‘No’, the price of the order is kept.
SEEINFO If the calculated or entered delivery date corresponds to a non-working day defined in the customer delivery address, the delivery date is then automatically moved to the first working date following the initial delivery date.
If the calculated or entered delivery date corresponds to an unavailability period in the customer delivery address, a warning message signals it.
Ship-to (field BPCORD)

This field indicates the customer identifier code. 
field BPAADD

This field indicates the code of the address to ship to.
You can view the detailed address information by clicking Address from the Actions icon.

  • On creation, this field is no longer accessible when a delivery line is created.
  • Once the delivery has been created, you can no longer modify this field but you can still display the detailed address information.
    You can modify the address after clicking Address/Delivery from the Actions panel.
field BPDNAM

Il s'agit de la raison sociale de l'adresse de livraison.

Number of packages (field PACNBR)

This concerns the total number of packages in the delivery. This information is automatically calculated by the packaging function, but can still be modified.
field SSCCGES

Grid

Product (field ITMREF)

It is the product reference for which a document line is recorded. It is possible to:

  • directly enter a product reference or a Product/Customer reference. The existence of this reference is controlled in the 'Product/Sales' and 'Product/Customer' records. If a 'Product-customer' reference is entered, the system will return the internal product reference. A blocking message can be returned during a product entry if prohibited price lists have been set up for some customers ( see price list setup).
  • use the contextual button to:
      • select a product from the file of sold products,
      • select a product from the list of customer products,
      • select a subcontractor shortage, in case of shortage for a subcontracted product,
      • create, according to the user's access rights, a product in the file,
      • view the price lists for the product.

The entry of the product is used to initialize the Description and Sales unit fields, which can be modified. The sales unit can be modified on the condition that it is chosen from the suggested list that contains the sales and packing units from the product and product-customer records.

At this stage, a warning message can appear that to inform the user of the replacement of the entered product by the substitute product. This automatic substitution only takes place when the following two conditions are fulfilled:

  • The fieldArticle of substitution of the plug article has been entered,
  • the document date is greater than or equal to the substitution date.

SEEWARNING Once the lie is populated, the product code can no longer be modified. The line has to be deleted and recreated to modify the code.
Description (field ITMDES1)
Qty. to pack (field QTYSAU)
SAL (field SAU)

The unit in which this product is sold. The sales price is attributed to this unit.

This sales unit is also displayed by default in the Sales and Customer sections.

The sales units are accessible depending on the type of category assigned.
SAL-STK conv. (field SAUSTUCOE)

Conversion factor used to calculate the quantity in stock units from a quantity entered in sales units: Quantity in STK = Qty in SAL * conversion factor.

This conversion factor can be accessed if the Sales unit field (SAU) has been entered, and has a value different from the stock unit. It can be initialized using the conversion factor table if the combination exists.
STU qty. to pack (field QTYSAUSTU)
STK (field STU)

This field indicates the product management unit in which are expressed:

  • The stock
  • The standard price
  • The BOM link quantity, etc.

This information is always displayed, regardless of the transaction used. It cannot be modified.
Qty. proc. (field QTY)

It is the allocated quantity expressed in UOM unit.
Processed STK qty. (field QTYSTU)

Quantity in stock unit calculated from the ordered quantity in order unit.

If the entered quantity is not a multiple of the order unit, a warning message is displayed. By default the minimum purchase quantity or the quantity of considered requirements is suggested. Under no circumstances the quantity entered is lower than these quantities.

You can modify this quantity if the order unit is a product packing unit, whose coefficient can be modified (see Packing unit table on the Units section of the Product record) but cannot be used with the other units (product purchase unit, supplier purchase unit, supplier packing unit, stock unit).

If you modify the quantity in stock unit, the factor expressed between the order unit and the purchase unit is adjusted.
Weight (field NETWEI)

Net weight of the delivery. This is the sum of the unit weights of the products (of the sales unit) multiplied by the quantities in SAL of the various lines constituting the delivery. This weight is automatically calculated but it can be modified.

The weight unit is defined by the weight unit of the first product in the delivery. If other products in the delivery do not have the same weight unit, the weight of these products will then be converted to the weight unit from the first line in the delivery note. The conversion between these units is applied as defined in the table Unit conversion. The weight unit does however remain modifiable.
WGT (field LIGWEU)
Packaging (field PCK)

This code is controlled in the packaging table. It specifies the number of products, expressed in sales units, that the packaging can contain. It is initialized once the product has been entered, based on the sales unit used and the shipping site:

  • If the sales unit of the order is initialized to the sales unit of the customer product, the packaging is initialized to that of the customer product
  • If the sales unit does not exist for the customer product, the sales unit of the order is initialized to the sales unit of the product. In this case, the packaging is initialized to that of the product-site, or, if there is none, to that of the product category.
  • If you modify the shipping site of the line and it is different from the shipping site on the order header, the packaging is once again initialized to that of the customer product, or, if there is none, to that of the product-site.

This information can be modified.
Once the line has been entered and validated, the packaging is not reinitialized if you modify the shipping site of the line. You must enter it manually.

This information and the packaging capacity are used upon preparation or shipment to carry out the packaging.
During the declared packing, this packaging code is entered if it is displayed in the Deliveries or Picking tickets original documents.

If you are granted the proper authorizations, you can access the packaging record.
Sequence no. (field PACSEQ)

Parcel order number.

It is initialized using the greater order number +1 from the delivery parcel lines.

It must exist already or be consecutive to the other order numbers of the parcel lines.

If the number does not exist already, it means the parcel is new.
If the number already exists, it means the filling of the parcel goes on.
Package no. (field PACNUM)

The parcel number, automatically fed by the counter, cannot be entered.
SSCC code (field SCCCOD)

This field contains the package number, defined using the SSCC codification.
The management of the SSCC numbers (Serial Shipping Container Code) is to trace the shipped logistical units by means of a standardized code as per the EAN Gencod standard.

The SSCC contains 18 numbers. It is structured so as to ensure its uniqueness in the international context. This structure is composed of a root and a sequence number counter defined respectively by the parameters SSCCROOT - Root of the SSCC code and SSCCCOU - Counter identifier. 
Package weight (field GROWEI)
WGT (field WEU)

The weight unit.
Label (field LBLFMT)

This field is used to select a label format for the print.
Tare weight (field PCKWEI)

Enter the package tare weight expressed in the volume unit specified.
Length (field PCKLEN)

Length of the package expressed in the volume unit specified.
Width (field PCKWID)

Width of the package expressed in the volume unit specified.
Height (field PCKHEI)

Height of the package expressed in the volume unit specified.
DOC (field DIU)

Code of the unit in which are expressed the values of the Width, Length and Height fields.
This unit has already been defined in the Units table.
Volume (field VOL)

This is the total volume of the packages of the document. The volume is automatically calculated by the load preparation function, but it can be modified.

The volume unit is defined by the volume unit of the first packaging from the delivery lines. If other products in the delivery do not have the same volume unit, the volume of the packaging for these products is converted to the volume unit for the first packaging in the delivery note. The conversion between these units is applied as defined in the table Unit conversion. The volume unit does however remain modifiable.
VOL (field VOU)

Code of the unit in which the package volume is given.
This unit has already been defined in the Units table.
Packaging capacity (field PCKCAP)
Document line (field VCRLIN)

The number of the journal line to process.

Block number 3

Picker (field PREUSR)
Carrier (field BPTNUM)

This field indicates the code that identifies the Carrier liable for the transportation of the goods.
Parcel text

Click this action to enter text using a word processor window.

Packing detail

Click this action to modify or create the packing.

Reset to zero package no.

Click this action to delete the packing from the document line.

Delete package xxxxxxx

Click this action to delete the parcel (after a confirmation message).

Automatic packing by line

This action can only be possible when the line is displayed in blue. The packing cannot be performed automatically because the packing capacity was not been entered at the product-site level.
Click this action to define the quantity by parcel and to generate as many lines as there are parcels.
Delete package line

Click this action to delete the entry of the line.

Specific actions

Block number 1

Document type (field VCRTYP)

This field is used to select the document type:

  • picking note.
  • delivery note.
Number (field VCRNUM)

Delivery number.
It is the number of the delivery for which the labels will be printed.


 
Stock site (field STOFCY)

Enter or select the storage site where the selected product is active.

The Selection icon (magnifying glass) only suggests products that are referenced in the products-sites table.

Block number 2

Label format (field LBLNAM)

This field is used to select a label format for the print.
Stock detail (field PCKSTKFLG)
Destination (field LBLDEN)

Enter the document or report destination.
The destination must exist in the Destinations table, which is where its characteristics are defined (issue type, printer, server etc.).
Server (field LBLSRV)

This field is used to define the print server.
This setup is sent at the print request from a Crystal Reports report.
Printer (field LBLIMP)

Default printer.

Grid

Package no. (field PACNUM)

The parcel number, automatically fed by the counter, cannot be entered.
Packaging (field PCK)

This code is controlled in the packaging table. It specifies the number of products, expressed in sales units, that the packaging can contain. It is initialized once the product has been entered, based on the sales unit used and the shipping site:

  • If the sales unit of the order is initialized to the sales unit of the customer product, the packaging is initialized to that of the customer product
  • If the sales unit does not exist for the customer product, the sales unit of the order is initialized to the sales unit of the product. In this case, the packaging is initialized to that of the product-site, or, if there is none, to that of the product category.
  • If you modify the shipping site of the line and it is different from the shipping site on the order header, the packaging is once again initialized to that of the customer product, or, if there is none, to that of the product-site.

This information can be modified.
Once the line has been entered and validated, the packaging is not reinitialized if you modify the shipping site of the line. You must enter it manually.

This information and the packaging capacity are used upon preparation or shipment to carry out the packaging.
During the declared packing, this packaging code is entered if it is displayed in the Deliveries or Picking tickets original documents.

If you are granted the proper authorizations, you can access the packaging record.
Number of labels (field LBLNBR)

Enter the number of labels to be printed.
Label format (field LBLFMT)

This field is used to select a label format for the print.
Destination (field DEFDEN)

Default printer.