Use this function to create personalized entry screens (Customized entry function, GENEMP) to manage employees.

Prerequisites

SEEREFERTTO Refer to documentation Implementation

Screen management

Each record corresponds to a personalized entry screen. Use the grid to determine the fields to display in this screen. These fields can be an employee field or a formula.

In the grid, in the Fieldcolumn, enter or click the Selection icon and select an employee field.

Characteristics of the fields:

  • Entered: the field will be available for entry in the screen generated via the Customized entry function, except for formulas.
  • Displayed: the field will be displayed (but will not be available for entry) in the screen generated via the Customized entry function.
  • Hidden: the field will not be displayed in the screen generated via the Customized entry function.

Entry screen

Block number 1

Code (field COD)

Indicate the code of the employee screen being searched or to be created. This code identifies the screen in a unique way.
Legislation (field LEG)

In multi-legislated folders (where the LEG activity code is active), the Legislation fields are displayed.

  • If a legislation has been set in the LEGFIL (Legislation selection filter) parameter (SUP chapter, INT group), it is used as the default but can be changed if needed.
  • If LEGFIL has no legislation set, there will not be a default, so the Legislation field will have to be entered appropriately.

If a legislation is entered in the record header, other fields entered must follow any rules applicable to the legislation.

If a legislation is not entered in the record header, it might be deduced from another element (such as the company, site, or employee) and again, other fields entered must follow any rules applicable to the legislation.

If a multi-legislation group of companies is selected, other fields entered must follow any rules applicable to the legislation of at least one company in the group.


Example

If you select a group of British (BRI) and French (FRA) legislation companies, you cannot enter a value in a field that is only applicable to the South African (ZAF) legislation.

In single legislation folders (where the LEG activity code is not active), the Legislation fields are not displayed.
Description (field DES)

Indicate the title associated with the employee screen. It must be as explicit as possible.
Access code (field CODACS)

Assign an access code to this record, so that its access can be controlled upon inquiry or modification.
Activity code (field CODACT)

Assign an activity code to this record. If the activity code assigned is inactive, the record is not available.
Active (field ENAFLG)
Employee fields only (field FLGMAT)

Use this check box to display the employee screen without the contract area, in the customized entry. This is possible if the employee screen is set up with fields from the following tables only: EMPLOID, EMPLOAD, EMPLOCPT, EMPLOTRY, EMPLOHAB, EMPLOELC, EMPLOEXM, EMPLOEXN, EMPLOPAR, EMPLORIB.
All the fields must depend on the employee ID only, and not on the contract.
The fields set up with formulas based on the time summary, or the payroll or time histories are excluded.

Grid Columns

Field (field FLD)

In the Field column, indicate the title of the employee field that you want to use in your personalized screen.

You can also set up a formula as a field (for example, Surname + Name). In that case, enter FORMULA in the Field column, then enter the formula in the Formula column. The result of a field or a formula (in other words, of a column) can be reused in another formula. To do so, enter F0 in the expression to be calculated followed by the number of the line that contains the field or the formula.

For example:

  • On line 2, a formula contains the base salary,
  • on line 3, a formula contains the Social security cap.

On line 4, the formula will calculate an expression in the form of: string$(F02<F03,"A")+string$(F02>=F03 & F02<2*F03,"B").

This formula edits the category (A or B) which the employee belongs to (category A if the employee's salary does not exceed the cap, category B if the employee's salary is comprised between the cap and twice the cap amount).

 
Description (field TIT)

No help linked to this field.

Line no. (field IND)
Input (field OPT)

Three possible characteristics exist for a field.

Entered

The field will be available for entry in the employee screen to generate (except for the formulas).

Displayed

The field will be displayed but not available for entry in the employee screen to generate.

Hidden

The field will not be displayed in the employee screen.
Formula (field FRM)

Grid Filters

Filters (field FILTRE)

Enter a formula to filter the employees to be displayed.

Specific Buttons

Copy

Click the Copy button to copy the setup of the current screen to another folder.

Post

Use this button to validate the current employee screen, in other words, to generate this screen in the screen dictionary in order to use it later in the Customized entry function.

Error messages

In addition to the generic error messages, the following messages can appear during the entry :

Non-existent field

The requested field is not referenced in the Employee field dictionary.

Field inactive

The requested field is not activated in the Employee field dictionary.

Payroll: module not imported into the folder

The requested formula type requires the presence of the Payroll module.

Time: module not imported into the folder

The requested formula type requires the presence of the Time module.

Incorrect length

The length defined for the formula is not valid.

Incorrect value

The number defined for the local menu is not valid.

Variable not defined in table TIMRECAP

The requested variable in the formula of time summary type does not exist in the TIMRECAP table.

Tables used

SEEREFERTTO Refer to documentation Implementation