Training periods

10-character code identifying a training period.

Description used by default in reports and screens (if there is enough space).
If you have limited space, you can use the short title if there is one.

Short description.
Description on 10 alphanumeric characters.

If the period of validity for the training period is specified, creating a session outside of this period is prohibited.

This field indicates that the training period will be facilitated by an internal trainer, even if their name is not known yet.

• A training period is of internal type when it is designed and organized by the company: the sessions are facilitated by an internal trainer, the material used is the one of the company, and so on.
  
• The training period is external when its implementation is entrusted to a training organization through an agreement. 

Checking the 'Internal training period' box automatically triggers the calculations of the salary costs for internal trainers.

Code of the external organization in charge of the training.

The training organization entered must be active. Click the Selection icon to open the list of active organizations.

Reference of the training period in the catalog of the training organization (external organization).

Name of the external trainer.

ID of the internal trainer. The trainer entered is declared in the list of the internal trainers and must be active.

To select the ID of the internal trainer, click the Selection icon.

The Selection icon in the Selection by domain field can be accessed only if the domain entered in the Content tab is specified. Only trainers who have the domain in their list of specialties are suggested in the selection list. The level of the trainer in the domain is also visible.

The Selection icon in the Selection by theme field can be accessed only if the domain entered in the Content tab is specified. Only trainers who have the theme in their list of specialties are suggested in the selection list. The level of the trainer for the theme is also visible.

Contract of the internal trainer.

Hours of the training period. This field is useful when the training period is of 'Short-term' type. This field corresponds to the start time of the training days.

It is recommended to enter this field when the information is known, so that the session calendars are pre-initialized.

Hours of the training period. This field is useful when the training period is of 'Short-term' type. This field corresponds to the end time of the training days.

It is recommended to enter this field when the information is known, so that the session calendars are pre-initialized.

Code used to identify the country of a BP, and so on. This code is controlled in the country table.
The country is an important information which entails a certain number of controls and automatisms.

Specify the address of the location where the training takes place.

Postal code where the entry format is defined in the Country table.

The postal code is used to determine the city/town. When the postal code is changed, the city/town corresponding to the new code is automatically displayed.

Particular cases:

• for ANDORRA, indicate 99130 
• for MONACO, indicate 99138 
• for the other overseas countries, indicate the INSEE code of the country or 99999 if not known.

Enter the city/town name.
The city which is automatically suggested is the one associated with the postal code previously indicated.

You can also manually enter the name of a town/city:

Free comment field associated with the current object.

Domain of the training period (selected in the customized list of training domains).

Main theme of the training period (selected in the personalized list of the training themes).

In this version, there is no link between the themes and the domains. There is no consistency control between them.

Use this field to specify the default fiscal nature defined by the training period.

Use this field to specify the default action category covered by the training period.

Use this field to specify the system used by default for the training period:

• CIF (Individual training leave),
• training plan,
• professionalization contract,
• other.

Use this field to indicate that a training period is outside of the training plan. The sessions of the training period inherit this information, but this information can be modified by exception.

When creating a training plan, the training requests for training periods or sessions outside of the plan are not taken into account.

Use this field to specify a socio-professional category as per the 2483 declaration.

To select several values, click the Actions icon, and then click Multiple values: you can enter a criterion or a range of criteria, or both.

The Category, Company, Site, Target job type, Position, Population and Authorization fields are multiple-valued fields. The field becomes green when it contains a multiple selection. If the field does not have a multiple value, you can click the Selection icon. Otherwise, modify the selection by clicking Multiple values.

The Category, Company, Site, Target job type, Position, Population and Authorization fields are multiple-valued fields. The field becomes green when it contains a multiple selection. If the field does not have a multiple value, you can click the Selection icon.Otherwise, modify the selection by clicking Multiple values.

The Category, Company, Site, Target job type, Position, Population and Authorization fields are multiple-valued fields. The field becomes green when it contains a multiple selection. If the field does not have a multiple value, you can click the Selection icon.Otherwise, modify the selection by clicking Multiple values.

The Category, Company, Site, Target job type, Position, Population and Authorization fields are multiple-valued fields. The field becomes green when it contains a multiple selection. If the field does not have a multiple value, you can click the Selection icon.Otherwise, modify the selection by clicking Multiple values.

The Category, Company, Site, Target job type, Position, Population and Authorization fields are multiple-valued fields. The field becomes green when it contains a multiple selection. If the field does not have a multiple value, you can click the Selection icon.Otherwise, modify the selection by clicking Multiple values.

The Category, Company, Site, Target job type, Position, Population and Authorization fields are multiple-valued fields. The field becomes green when it contains a multiple selection. If the field does not have a multiple value, you can click the Selection icon.Otherwise, modify the selection by clicking Multiple values.

The Category, Company, Site, Target job type, Position, Population and Authorization fields are multiple-valued fields. The field becomes green when it contains a multiple selection.
If the field does not have a multiple value, you can click the Selection icon.Otherwise, modify the selection by clicking Multiple values.

Moreover, at the end of the training course, the authorizations defined as targeted in the training period can be updated in the records of the employees registered for the sessions.

The name of this check box is the three-character code populated in the SUS - Specific catalog parameter (chapter FRT, group MIS).

If this check box is selected, the training period is suggested as a specific training in the training period catalog: in the portal, those training periods are indicated with a tack-shaped icon.

Use this field to personalize criteria via formulas.

Use this field to specify whether the training is of 'Short-term training period' type or 'Other training period' type.

• The 'Short-term training period' is a training period with a session that takes place according to a defined calendar. This calendar can be a sequence of days associated with a number of hours.
• The 'Other training period' is a training period with a session corresponding to a volume of hours allocated on a period. The days are not defined in advance (for example, 20 hours of language practice by telephone).

The default value of the field being created is 'Short-term training period'.

Duration of the training period in number of days.

Duration of the training period in number of hours.

Use this field to specify the minimum number of participants for the training period. Below this number, the session is canceled.

Use this field to specify the maximum number of participants for the training period. This number can be different from the standard number. A control is performed on this number during the registration for the sessions.

Use this field to specify the standard number of participants for the training period. This number is taken into account in the calculation of provisional costs to bring the collective costs back to participant costs.

Use this field to specify the resources required for the training period. The list of resources can be personalized (miscellaneous table 455).

Use this field to specify the nature of the provisional costs generated by the training period.
It is possible to add other cost natures or to delete them. The provisional costs that are displayed or entered do not include the salary costs of the participants and internal trainer.

The chargeable accommodation costs are calculated automatically in accordance with the guaranteed minimum. This minimum is defined in the general parameter MG. The management rule is as follows: 5 * guaranteed minimum * duration in number of days.

The total amount corresponds to the cost considered globally.
The chargeable amount corresponds to the part of the cost to be charged against the legal declaration.

The cost natures related to the employee and employer contributions are not authorized.

The individual amount corresponds to the cost for a participant, whereas the collective amount corresponds to the cost of all participants.

The cost natures linked to the employee and employer contributions of the participants are not authorized at this level as the system only manages the generic costs of the training period.

The funding type is defined for each cost nature.

The funding organization is defined for each cost nature.

A cost is considered collective when there is a fixed total amount for the session. This provisional collective cost is divided by the standard number of participants in the session in order to value the individual provisional cost.
A provisional cost is individual when a fixed cost is charged for each participant, regardless of their number.

The individual amount corresponds to the cost for a participant, whereas the collective amount corresponds to the cost of all participants.

The collective cost is not authorized if an individual cost has been entered.

A provisional cost is individual when a fixed cost is charged for each participant, regardless of their number.
If a collective cost has been entered, the individual cost is calculated (collective cost / number of standard participants) and can not longer be modified.

It is possible to add other cost natures or to delete them. The provisional costs that are displayed or entered do not include the salary costs of the participants and internal trainer.

The chargeable accommodation costs are calculated automatically in accordance with the guaranteed minimum. This minimum is defined in the MG general parameter. Management rule: 5 * guaranteed minimum * duration in number of days.

The total amount corresponds to the global cost, whereas the chargeable amount corresponds to the part of the cost to be charged on the legal declaration.

The chargeable collective cost is prohibited if a chargeable individual cost has been entered.

The chargeable collective cost is initialized by the default collective cost.

The chargeable collective cost cannot be greater than the collective cost.

If a chargeable collective cost has been entered, the chargeable individual cost is calculated (chargeable collective cost / number of standard participants) and cannot be modified.

If the cost type can be calculated for the internal trainers and if an internal trainer has been entered, the chargeable individual cost is calculated (hourly rate * number of chargeable hours).

If the cost type is HEB (accommodation), the cost is valued based on the guaranteed minimum (defined in the CODMG - Guaranteed minimum parameter, FRT parameter, MIS group): 5*guaranteed minimum*number of days. If the result obtained is greater than the individual cost, the individual cost is taken into account. Otherwise, the obtained result is taken into account.

The chargeable individual cost is initialized by the default individual cost.

The chargeable individual cost cannot be greater than the individual cost.

If the cost type is HEB (accommodation), the individual chargeable cost cannot be greater than the guaranteed minimum (5*guaranteed minimum*number of days).

The total of the costs (salary costs excluded) is displayed and proportional to the standard number of participants for the session.

The total chargeable costs in accordance with the legal declaration (salary costs excluded) is displayed and proportional to the standard number of participants for the session.

Total of the costs for the session (salary costs excluded).

Total of the session chargeable costs (salary costs excluded).