Arrival document generation

Use this function to generate or re-generate a range of documents related to the arrival of employees:

Prerequisites

See also Refer to documentation Implementation

Screen management

Select a set of employees with the usual criteria and specify the type of document to be generated.

Entry screen

Field descriptions

Criteria

Select this checkbox to include all companies. To run this process for a single company, do not select this checkbox.

All companies (field ALLCPY)
Company (field CPY)

Alphanumeric characters used to identify a company in a unique manner.
It is possible to define one or several sites within the same company.
It is possible to define a company as not being a legal company (then, it serves for reporting purposes only).

All sites (field ALLFCY)

Select this check box to include all sites. To run this process for a single site, leave clear.

Site (field FCY)

This number is used to identify the site in a unique way.
A site belongs to only one company.
A site can represent a geographical location (plant, company, etc. ) or a responsibility center.

Warning All operating management actions are carried out from a site.

It is possible to associate a default site or one site per module for each user. Depending on the function being used, the default site is submitted automatically. It can be modified with another site which has been authorized for the user, according to this user’s authorizations.

Legislation (field LEG) All departments (field ALLSRV)

If this box is checked, the processing is launched for all departments (otherwise, they have to be specified).

Department (field SRV)

This code is used to identify the service for which the processing must be launched. 
You can assign a default service to each user.

All profiles (field ALLPRF)

If this box is checked, the processing is launched for all profiles (otherwise, they have to be specified).

Profile (field PRF)

This code is used to identify the employee profile for which the processing must be launched.
You can assign a default profile to each user.

Block number 2

Registration start (field MATDEB)

This field defines the selection ranges of the registration numbers to be processed by the function.
Registration no. end (field MATFIN)
From contract (field CTRDEB)

Used to define the selection ranges of the work contracts to be processed by the function.
To contract (field CTRFIN)
Population (field POP)

This code is used to identify the employee population for which the processing must be launched.
Other criterion (field CRI)

You can select a criterion or enter a formula to complete the selection criteria.
Period start (field DATSTR)

No help linked to this field.

Period end (field DATEND)
From document (field DOCDEBA)
To document (field DOCFINA)
UPDATE existing documents (field FLGUPD)

Select this check box to update existing documents.
Printing (field FLGPRN)

Select this check box to print the (re)generated documents.

Specific actions

Memo
Recall
Delete memo

Error messages

In addition to the generic error messages, the following messages can appear during the entry :

ID number XXX - Arrival document not generated

The employee XXX does not meet any clause requirements, so no document has been generated for them.

XXX Clause not generated

An anomaly is preventing the generation of the XXX clause.

Address YYY: value not entered 

No address has been entered for the company, or for the YYY site to which the employee belongs.

Contact YYY: value not entered

No contact has been entered for the company or the YYY site to which the employee belongs.

Organization XXX: value not entered

No organization has been defined for this employee.

Formula XXX: value not entered

No expression to be evaluated has been defined for the XXX formula.

Reading error on the file <FILECODE>

An unknown anomaly has triggered a reading error on a file.

Tables used

See also Refer to documentation Implementation