Deactivation

• All companies (field ALLCPY)

Select this check box to run the process for all companies. Otherwise, you need to select a company.

Special case

In a multi-legislation environment, this check box is not available. The process can only be run one company at a time because the document type and journal for the posting are likely for a single legislation.

• Company (field CPY)

Enter the company code for which the processing has been started.

 The company code:

• must necessarily refer to a legal entity,
• must necessarily be entered if the box "All companies" is not checked.

• Legislation (field LEG)

• All sites (field ALLFCY)

Select this check box to run the process for all sites. Otherwise select a site.

• Site (field FCY)

Enter the site code for which the processing has been started.

 It is mandatory to enter this field if the box "All sites" is not checked.

• All document types (field ALLTYP)

If this box is checked, all types are taken into account by the operation. Otherwise, the type to be taken into account must be entered.

• Entry type (field TYP)

When a journal type is entered, the processing is only started for the journals for which this type has been used.
Only the journal types for which the simulation category has been checked are submittted here.

 It is mandatory to assign this field if the box "All journal types" is not checked.

• From entry (field VCRDEB)

Initial journal number used to select the records to be processed.

• To entry (field VCRFIN)

End journal number used to select the records to be processed.

• All journal types (field ALLTYPJOU)

If this box is checked, all journal types are taken into account for the operation.

• Journal type (field TYPJOU)

Enter the journal type. It must be of the same type as the journal linked to the selected journal type.

 It is mandatory to enter this field if the box "All journals" is not checked.

The journal type is used to group journals based on common characteristics mainly linked to the nature of the operations that will be recorded in it:

• Sales,
• Purchasing,
• Cash,
• Miscellaneous Operations,
• Analytical MOs,
• Carry forward entries.

Some processings and controls depend on the journal type:

• the "carry forward entries" journals can only record journals associated with the "Carry forward entries" period",
• the "ana. MO" type journals can only record journals assigned to the "analytical" category.
• a cash account must be attached to each "cash" type journal so that the entries posted in this journal have an automatic counterpart. A cash-type journal is used:
• in the A/P-A/R accounting module on payment posting,
• in the automatic journals.

 The setup of the cash journals is specified in the Definition of the journals, journal types and accounts on payments documentation.

Six journal types have been allocated to the miscellaneous operations:

• values 4 and 5 for the General Accounting,
• values 8, 9 and 10 for the Analytical Accounting,

• All journals (field ALLJOU)

If the box "All journals" is checked, all types of journals are taken into account for the operation.

• Journal (field JOU)

Here, indicate the journal code comprised of one to five alphanumeric characters.
Upon creation, the journal is automatically open for all the specified periods.
The journal selected here must be of the same type as the journal linked to the journal type kept in the previous selection criteria.

It is mandatory to enter this field if the box 'All journals' is not checked.

• All users (field ALLUSR)

When this box is checked, the data associated with all the users are involved by the process (if it is not checked, only the user whose code is given is involved (if no code given, the current user).

• User (field USR)

If a user code is entered in this field, the process only includes accounting documents entered by the user. If left blank, only accounting documents for the current user are included.

• Inactive simulations (field SIM)

The "Non active simulation" and "Status of the generated entries" criteria are only requested for the validation of journals as MOs. They make it possible to take account of the non active simulation entries and to generate the journals in real and temporary mode.

• Automatic simulated entries (field AUTACC)

The 'Automatic sim. scr.' criterion is used to include the automatic simulation entries in the activation, deactivation or cancellation processes. These automatic simulation entries are characterized by their REFSIM fields (Simulation Reference) that are loaded.
The automatic simulation entries are systematically excluded from the validation processing.

• Start date (field STRDAT)

It is possible to further define the selection, by specifying a date range.
The creation dates, on journal entry, are those that are taken into account.

• End date (field ENDDAT)

• Generation type (field SIMSTA)

In the event of an actual generation, the status of the journal can be:

• Temporary
• Final

The entry status for entries must be Final when the requested generation type is Actual and the company meets one of the following criteria:

• French legislation company with the FRADGI - French fiscal regulation parameter (TC chapter, CPT group) set to Yes and not editable;
• Foreign company applying the French 'DGI no. 13L-1-06' compliance rules with the FRADGI - French fiscal regulation parameter (TC chapter, CPT group) set to Yes and editable.

The status defines your ability to modify the document. Once final, the modifications of the journal are only for information purposes or concern the analytical postings. The date, amounts, accounts, VAT code, and other purely accounting information can no longer be modified.

In temporary mode, most of the information displayed on the journal can be modified. The modification options can vary based on:

• The nature and the origin of the accounting document:
  • Temporary payment document: bank line that cannot be deleted
  • Purchase invoice document: BP line that cannot be deleted, purchase account and VAT that cannot be modified

• The management events that have an impact on the account document are:
  • Charge account with a declared VAT amount
  • Matched VAT account or not

• Entry type (field TYPDES)

Journal type to be used to generate the journals coming from the processing.

 Reminder: Pay attention to the selected journal types: their purpose is among other things to prohibit or authorize progagation between ledger types.

• Journal (field JOUDES)

Journal taken into account to generate journals coming from the processing.
It must be of the same type as that of the journal linked to the journal type previously selected.

• Log file (field TRC)

By answering 'Yes', a log file is used to obtain the list of the journals validated by this process.