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The 1099 file is sub-divided into two parts:

• Declaration of salaries paid during the fiscal year;
• Declaration of fees paid during the fiscal year.
• Sage X3 enables the 1099 file amounts to be declared: any person who paid fees, commissions and other remunerations to a third party within the framework of their job, must declare these amounts to the Administration, irrespective of their amounts.

This function is used to constitute the magnetic support:

• The Service Supplier File-Bilateral standard
• The 1099 declaration

Case of the 1099 declaration

The operating method is as follows:

• From the issuing site entered in the screen, Sage X3 moves up to the assignment company of this site and to the corresponding extraction parameters. By convention, the 1099 issuing site is the declaring site of the assignment company. All this infiormation is used to deduce the S10 segments.
• Then, for each company to be processed:
• Sage X3 recovers the extraction parameters linked to this company. All this infiormation is used to deduce the S20 segments.*
• Segments S70 are built from the extraction of the fee lines.
• Segment S80 ends the company sequence.
• The file ends with segment S90.

• Management of the 1099 declaration for the multi-site option: the 1099 extraction works on the basis of a list of companies supplied upon starting. The extracted fee lines are those that are recorded either directly on the 1099 sites of these companies, or on financial sites attached to these 1099 sites. The site registration numbers should be entered for the latter. In the same way, it should be checked that there are fees to be declared on each of the 1099 sites.
• Information on the contractors (providing the services): The 1099 declaration conveys information on the contractors that the extractor cannot load from the suppliers. This information should be entered before the 1099 file is generated. It is especially the case for:
• the job title,
• the flag mentioning whether the contractor is a physical or moral person, and, in the first case, the mandatory mention of the first and last name,
• flags for expenses refunds, incomes in kind.
• The checks carried out on the 1099 file by the French Administration are more extensive than for the The Service Supplier File-Standard. Compliance with the standard is strict, and X3 does not carry out all the checks. There are Internet sites that can be used to download checking tools, that should be implemented before sending the file to the Administration. Here are a few useful Internet sites:
• http://www.net-entreprises.fr/Html/SpecialEditeursLogiciels.htm
• http://www.net-entreprises.fr/Html/pre-controle_dadsu.htm