Use this function to manage the status of fiscal years, by company, for the company's different types of manual ledgers. Prior to any accounting operations, the accounting fiscal years must be created and opened.

The start date of the first fiscal year of the different ledgers is determined at the level of the Company record.
It cannot be earlier than the start date of the first fiscal year defined upon creating the folder. The default end date is 12 months later but it can be directly modified in the fiscal year management function.

Upon creating a default legal company, two fiscal years are created for each manual ledger type of the company model.

Prerequisites

SEEREFERTTO Refer to documentation Implementation

Screen management

Entry screen

The fiscal year management is carried out manually ledger type by ledger type.
The fiscal years of a company and of a ledger type take the form of a grid where each line represents a fiscal year.
The first stage consists in selecting the company and the ledger type from the Selection panel for which it is necessary to create or open a new fiscal year.

It is possible to manage the following operations:

Creating a new fiscal year

Creating one or several new fiscal years is carried out via the Fiscal year button. From the displayed screen, it is suggested to create one or several fiscal years for the current ledger type, or for other types of manual ledgers of the company.

SEEINFO Only the ledger types with the same start date are suggested for creation. By default, a fiscal year is created as Not open. It must be set to Open before entering any documents.

Each fiscal year of the current ledger type can be named with a long title and a short title.

Opening a fiscal year

The fiscal year grid features a Status column where each fiscal year is indicated as Open, Not open, or Closed.

In the grid, you can open one or several fiscal years for the current ledger and for other company ledgers if they have the same date range.

Complying with French fiscal rules

Companies subject to French legislation cannot open more than two fiscal years at the same time to comply with French tax rules. The connection date to the folder determines the "current" fiscal year: The one that contains this date. Once this current fiscal year is determined, Sage X3 checks that, at most, the following fiscal years are open:

  • Current fiscal year + next fiscal year
  • Current fiscal year + previous fiscal year

    SEEREFERTTO See the How to guide "DGI/IFRS Compliance."
    This rule applies to the general and IAS main ledgers of the company.

To comply with French certification, a control has been added in this function to prevent a company, whose FRADGI - French fiscal regulation parameter (TC chapter, CPT group) is set to Yes, from creating a fiscal year longer than 23 months.

Fiscal year closing

You cannot directly close a fiscal year of a ledger type in this function. To close a fiscal year, each ledger type period constituting the fiscal year must be closed too. Therefore, the fiscal year closing is carried out by a specific function at the fiscal year end.

SEEREFERTTO Refer to the documentation for the period closing and the fiscal year end.

Block number 1

Company (field CPY)

Select the company of the manual ledger type whose FY are to display.
Ledger type (field LEDTYP)

Grid Details

field NO
Fiscal year (field FIYNUM)

Enter the number of the fiscal year for the company and the ledger type. This number is automatically assigned when creating a new fiscal year.
Description (field DES)

This field is used to link a description and its record.
This description can be:

  • Printed on the reports.
  • Displayed when the record code is entered in a screen.
  • Used in selection.

The description used by default in the print-outs is replaced by the short description depending on space available.
Short description (field DESSHO)
Start (field FIYSTR)

The FY start date cannot be directly modified.

  • For the first FY, it is directly taken from the FY start date defined in the company.
  • For the next FYs, it is taken from the FY end date retained for the previous FY.

The FY end date can be modified on the last FY and on all non-open FYs; the start dates of the next FYs are automatically updated.

In order to modify the number and duration of the periods of a FY, it is necessary to use function Periods.
End (field FIYEND)
Status (field FIYSTA)

This field displays the fiscal year status:

  • Not open: You cannot post any entries until you open the fiscal year.
  • Open: You can post entries.
  • Closed: The fiscal year is closed and you can no longer post entries.
Closing date (field CLODAT)

This field is used to indicate the effective date to which the period or the FY have been closed.
In the case of a company that is not French or in the case of a company that does not comply with the DGI (French Central Tax Office) rules and the FRADGI - French fiscal legislation parameter (TC chapter, CPT group) is set to No, this date is re-zeroed during the launch of the re-opening process for the periods or FYs.
Period

This button opens the period management function.

Specific Buttons

Fiscal Year

This button opens a new window that displays all the fiscal years available to be created:

  • For the current ledger
  • For the other ledger types if they have the same fiscal year start date

By default, each line is set to No except for the first line which is set to Yes and specifies, by default, the fiscal year to be created.

You can set additional lines to Yes to create and open several fiscal years in a single operation.

Opening

This button makes it possible to open a new window which submits all the fiscal years already created and likely to be open.

As for the fiscal year creation grid, it is possible to open several fiscal years in a single operation, for one or several types of ledgers.

Error messages

In addition to the generic error messages, the following messages can appear during the entry :

Period from ... to ... is open

It is not possible to modify a fiscal year date once a period of the next fiscal year is open.

No more than one fiscal year prior to or later than the current fiscal year

For companies subject to French legislation and companies subject to non-French legislation who chose in favor of the DGI compliance, it is prohibited to have more than two fiscal years open at the same time. The date of connection to the folder determines a "current" fiscal year: The one that contains this date. Once this current fiscal year is determined, Sage X3 checks that, at most, the following fiscal years are open:

  • Current fiscal year + next fiscal year
  • Current fiscal year + previous fiscal year

    This rule applies to the general and IAS main ledgers of the company.
Incorrect date: MM/DD/YYYY - MM/DD/YYYY > 23 months

For a company subject to French legislation, this message displays when the fiscal year start and end dates span more than 23 months. For these companies, a fiscal year longer than 23 months is prohibited.

Tables used

SEEREFERTTO Refer to documentation Implementation