Subsidy

• Company (field CPY)

This field cannot be entered. It displays the company to which the financial site is attached.

• Site (field FCY)

This mandatory field is used to enter the financial site in which the subsidy is recorded.

The choice of the financial site is submitted to management and authorization rules given to the user.
The site cal also be automatically loaded, by default, with the financial site reference previously displayed. It is possible to activate/deactivate this load by default, via the setup REMAFCY -  Persistence of the site, defined in the AAS chapter - Fixed assets.

 If the user is single site, the financial site is automatically loaded and cannot be modified.

• Reference (field GRAREF)

A subsidy is identified in a unique fashion with the help of a reference composed of a maximum of 20 characters.
This reference can be entered or determined and loaded in an automatic fashion of a sequence number counter has been assigned to the Subsidy reference field.

• Description 1 (field DES)

This field contains the principal description of the subsidy.

• Description 2 (field DESADL)

This field contains the additional description of the subsidy.

• Organization (field GRAORG)

This field contains the reference from the organisation that has assigned the subsidy (the State, local authorities...).
This organisation, referenced in the 417 miscellaneous table, must be filled.

• Agreement date (field APPROVDAT)

Date on which the subsidy has been assigned by the issuing organisation.
This mandatory information is loaded by default with the current date.

• Subsidy type (field GRATYP)

This field is used to select the subsidy type. It can be:
1/ A flat fee amount that the user must enter.
2/ A percentage of the amount for the investment carried out. It is necessary in this case to enter this percentage.
3/ A percentage of the investment carried out with the use of a ceiling value. It is necessary in this case to enter this percentage as well as the ceiling value.
In the last two cases, the subsidy amount is automatically calculated during the Subsidy calculation process.

• Status (field GRASTA)

This field contains the subsidy status.
During a subsidy creation, the value of its status systematically is: In progress.
The user can modify it and assign the value:

• Investment complete when the user regards it as complete. In this case:
   
  -When the subsidy amount is calculated according to a percentage, it will no longer be re-calculated by the processing of Subsidies calculation.
  
  -the fields of the statuses Subsidy, Investment of the tab Main and Accounting of the Posting tab. can no longer be modified.
   
• Cancelled particularly to enable the user to delete the subsidy. A cancelled subsidy can no longer be modified.
  The cancellation of the subsidy is prohibited if:
  
  A - The GRTPRVUPD - Reconsideration of the previous subsidiessetup is set to No.
   
  B - At least one expense, posted on an investment project financed by the subsidy, is linked to a financial asset having a depreciation aggregation at the fiscal year start on the subsidy plan.
  
• The status can also be modified automatically by the Subsidy calculation processing, when the re-integration aggregation becomes equal to the subsidy amount. It then takes the value: Completely re-integrated.
   
  In this case, the fields of the Subsidy and Investment frame of the Main tab and the fields of the Postingtab can no longer be modified.

• % (field INVGRARAT)

It is mandatory that this field is entered if the subsidy is of the type Percentage or Percentage with ceiling.
It enables to enter the actual investment percentage used to calculate the amount of the subsidy received.

• Cap (field MAXGRAAMT)

It is necessary that this field should be entered if the subsidy type is Percentage with ceiling.
It enables to enter the maximum value of the subsidy.

• Subsidy amount (field GRAAMT)

Subsidy amount assigned. This amount must be entered when the subsidy is the type flat fee.
When the subsidy has the Percentage type, the subsidy amount cannot be entered. It is automatically determined by the process of the subsidy calculation, from the investment achieved.

• Subsidies to receive (field TOBERECAMT)

This non modifiable field displays the remaining subsidy amount to collect.

• Investment project (field INVPLN)

This field contains the investment project reference to which the subsidy is assigned.
It is mandatory that it is entered with a project associated with the company for which the subsidy is assigned.
The investment projects are defined in miscellaneous table 614.

• field REAFLGFRC

This flag is used, when activated, to enter or modify the amount of the investment carried out provided it has not been calculated.

• field INVFLGFRC

This flag is used, when activated, to enter or modify the amount of the capitalised investment provided it has not been calculated.

• Investment carried out (field REAGRAAMT)

This field contains the amount of the investment carried out, that is to say the sum of all the expenses, subsidised or not, posted for the investment project.
This amount is automatically loaded by the Subsidy calculation process. It can only be entered or modified if the forcing flag is activated.

• Capitalized investment (field INVGRAAMT)

This field contains the capitalized investment amount, that is to say the sum of only the expenses posted to the investment project and attached to financial assets.
This amount is automatically loaded by the Subsidy calculationprocess. It can only be entered or modified if the forcing flag is activated.

• FY reintegration (field CRBGRAAMT)

This field contains the amount of subsidy reintegrated in the financial year.
This amount, automatically filled in by the process of Subsidy calculation, cannot be modified.
It corresponds to the charge total of the financial year calculated on the subsidy depreciation plan, for each asset linked to the expenses posted to the investment project and calculated prorata to the subsidy amount.

• Reintegration total (field CRBGRACUM)

This field contains the cumulative of the reintegrated amounts of subsidy.
This amount, calculated by the process of Closure of the financial year, cannot be modified.

• Distribution (field DSP)

This field is used in creation mode to enter an analytical distribution key, previously defined at the level of the definition function of Analytical distribution keys, which can also be accessed by right-clicking on Distrib.
Entering a distribution key disables the entry of analytical sections.

• Dimension type code (field DIE)

• Analytical dimension (field CCE)

An Analytical dimension is a part of the analytical general ledger accounts. It is divided into Analytical dimension types where each dimension type constitutes a particular breakdown of the company into a set of analytical payment attributes.
The setup of the folder permits the definition of 1 to 9 dimension types.
An analytical dimension is thus an analytical payment attribute within a dimension type. The dimensions of a dimension type represent the Analytical plan of the dimension type.
This field is used to enter the analytical dimension to which the current recording is allocated.

The entry of analytical dimensions can be set to mandatory using the setup carried out at the level of the Company (Accounting tab).
In creation mode, allocations can be initialized with respect to the setup of Default dimensions (FXDASSETS code for assets and expenses, FXDGRANTS for subsidies and FXDLEASE for lease contracts).

• Accounting code (field ACCCOD)

The accounting code is a default value used in the setting up of accounting journals. It refers to a table in which a certain number of elements can be found (collectives, accounts or parts of accounts) that can be used to determine the accounting journals that will be posted.

• Collection date (field CASHDAT)

This field is used to indicate the date on which the subsidy amount was cashed.
This information is mandatory once an amount is entered.

• Amount (field CASHAMT)

This field is used to enter the cashed subsidy amount. It may correspond to the totality or only a part of the subsidy.

• Comment (field COMMENT)

This field is used to freely enter any useful comment up to a maximum of 32,766 characters.

• Event (field EVTFLG)

The indicator for collection event generation (GRTCASH). It is automatically activated at the time of collection, after generating the corresponding event.

• Total (field CASHTOT)

This non modifiable field displays the total of the cashed amounts.

• Currency (field CUR)

This non enterable field is used to display the subsidy currency (currency for the company management).

• field USRFLDA1

This field enables the user to precise the value of a free area of the alphanuméric type which a miscellaneous table can be linked to. 10 areas of this type are available.

• field USRFLDM1

This field enables the user to precise the value of a free area of the amount type, expressed in a parameterisable currency. 6 areas of this type are available.

• field DEVDM1

Currency which the amount is expressed in.

• field USRFLDC1

This field enables the user to precise the value of a free area of the coefficient type. 2 areas of this type are available.

• field USRFLDD1

This field enables the user to precise the value of a free area of the date type. 4 areas of this type are available.

• Entry origin (field CREORI)

This field displays the origin of the record.

• Creation (field CREUSR)

This field displays the user who created (entered) the record.

• Date (field CREDAT)

This field displays the creation (entry) date of the object.

• Modification (field UPDUSR)

This field displays the user that made the last modification on the recording.

• Date (field UPDDAT)

This field displays the last modification date.

• Events (field EVTLIST)

This button opens a window displaying the event log generated for the object.
The list can be limited to the events matching the selection criteria. These criteria correspond to the displayed information: the depreciation plan (if required), the user originating the event, the creation date and time, the effective and posting dates, as well as an indicator specifying if the event has already been posted or not.
 
Special features :

• Change in accounting allocation (FASCHGIMP) and Analytical/geographical transfer (FASAFFAGE) events:
  The icon , placed in the line header, indicates that it is a Main event to which Secondary events are attached. By double-clicking on the icon, the list of events is displayed in the form of a tree structure. (Refer to the description of the Accounting allocation change and Analytical/geo transfer processes).
• Revaluation (FASREEVAL), Change in method(FASMTC) and Production plan change (FASCHGPPL) events, generated on a company submitted to the French legislation (FRA):
  The icon , placed at the end of the line, indicates that the depreciation plan before action has been archived in a dedicated table. It can be displayed from the detailed inquiry of the event (see below Archived plan).

The Details right-click on a line opens a screen displaying the event content, detailed over several tabs:

- The General tab displays the information linked to the creation, modification and posting of an event, with the possibility to move by right-clicking on Details on the journal number to view the Accounting entry created to post the event.
 
- According to its nature, the other information saved on the event is displayed in the Alphanumerical, Numerical, Local menu or Dates tabs.
 
- The Archived plan tab is only loaded for the Revaluation (FASREEVAL), the Change in method (FASMTC) or the Change in production plan (FASCHGPPL) events and only if the asset belongs to a company subjected to the French legislation. In this case, the icon  is displayed along with the depreciation plan to specify that the plan has been archived.
The tab displays the depreciation plan (or the production plan) of the asset as it was before the action that has generated the event (revaluation, change in method or change in the production plan). This information is included in an archiving table (DEPRECARC) which primary key is composed of the event identification information: Type of event (FASMTC, FASREEVAL or FASCHGPPL) and Event time stamp.