Shipment pre-receipt

• Shipment no. (field SHIPNUM)

Help common to functions: Shipments, Shipment pre-receipt and Order pre-receipt.

• On creating a shipment and an order pre-receipt, this number is mandatory. You can:
• Enter this information
• Use the automatic numbering The number is assigned on recording the creation.
  The code depends on the setup of the sequence number assigned to the document of Shipments type of the Purchasing module (functions Sequence number Structures and Sequence numberAssignment).
   
• On recording a shipment pre-receipt, this field cannot be entered. It is the shipment number selected from the shipment selection panel.

• Shipment ID (field SHIPUID)

This is the shipment identification number.

• Ship status (field SHIPSTAT)

The shipment status cannot be specified. It then automatically takes the value:

• Created upon the shipment creation.
  It retains this status during its dispatch to the delivery location. This status allows the modification of the quantities on the order lines.
• Pre-received as soon as the Pre-receipt of the shipment has been recorded. This status does not allow the modification of the quantities on the order lines.
• Received as soon as part of the receipt has been recorded.
• Closed as soon as all shipment lines have been received or the shipment has been manually closed.

• Ship date (field SHIPDAT)

This field indicated the shipment date. It is loaded by default with the date of the day.
This date is for information purposes only.

• Site (field FCY)

Help common to functions: Shipments, Shipment pre-receipt and Order pre-receipt.
This field is used to specify the site to which the purchase orders or the containers that you wish to select are attached. The choice of a site thus allows you to filter the selection panel with only the purchase orders and containers recorded on this site. Once the first order or the first container has been thus created, the site is no longer modifiable.
If you wish to save, for a shipment, orders or containers from different sites (but belonging to the same company), leave that field empty and use the Picking criteria to carry out your selection.

• Supplier (field BPSNUM)

Help common to functions: Shipments, Shipment pre-receipt and Order pre-receipt.
This field allows you to specify the supplier to which the purchase orders or the containers that you wish to select are attached. The choice of a supplier thus allows you to filter the selection panel with only the purchase orders placed with this supplier or the containers associated with that supplier.
If you have also entered a site:

• The order selection panel is filtered with only the orders placed on that site with the specified supplier.
• the selection panel for the orders is filtered with only the containers associated with that site and defined for the specified supplier,

Once the first order or the first container has been thus selected, the supplier is no longer modifiable.
If you wish to save, for a shipment, orders placed with different suppliers, or containers defined for different suppliers, leave that field empty and use the Picking criteria to carry out your selection.

• BP code (field BPRNUM)

Enter the BP code or use the Lookup tool to search from the BP table.

It is the BP in charge of the logistics operations relating to the shipment. For example, a forwarding agent or a shipping agent.

• Management (field SHIPMGT)

 This field cannot be entered. It displays the shipment management mode, which is automatically defined based on your shipment setup:

• Single container type:
  Specify a freight container along with the number of containers required. This information will determine the maximum capacity you can reach. The container selection list only includes the containers sharing the same freight type.
• Multiple containers:
  Leave the freight container blank to only select for shipment containers with different freight types.
• Order lines:
  Leave the freight container blank and select the orders included in your shipment.
  

• Freight container (field TCTRNUM)

If you perform a single-type container shipment, specify the freight container used in the shipment. This information, which is linked to the number of containers used, will determine the maximum weight and maximum volume to be shipped.
Leave this field blank if you want to perform a shipment with multiple containers, or a shipment of the order lines.

• Number of containers (field SHIPNBCTR)

This field can only be entered when a freight container is specified. Specify the number of freight containers used during the shipment. This information will determine the maximum weight and maximum volume to be shipped.

• Max wgt. (field MAXWEI)

This field can only be entered when you perform a shipment of multiple containers or a shipment of orders. Enter the maximum shipment weight.
With a single container type management, the maximum shipment weight is automatically calculated based on the type and number of freight containers being used. It cannot be modified.

• Weight unit (field DSPWEU)

Specify the weight unit used. When a freight container is entered, the unit used is the one defined for this container and cannot be modified.

• Max volume (field MAXVOL)

This field can only be entered when you perform a shipment of multiple containers or a shipment of orders. Enter the maximum shipment volume.
With a single container type shipment, the maximum shipment volume is automatically calculated based on the type and number of freight containers being used. It cannot be modified.

• Volume unit (field DSPVOU)

 Specify the volume unit used.  When a freight container is entered, the unit used is the one defined for this container and cannot be modified.

• Shipment total wgt. (field CRRWEI)

 This is the total weight of the containers or orders selected for shipment.

It is automatically calculated when validating the creation or the modification of the shipment. Click Capacity recalculation in the Action panel to recalculate it.

• Shipment total vol. (field CRRVOL)

 This is the total volume of the containers or orders selected for shipment.

It is automatically calculated when validating the creation or the modification of the shipment. Click Capacity recalculation in the Action panel to recalculate it.

• Avail. weight (field AVAWEI)

The available weight corresponds to the difference between the maximum weight and total weight of the shipment.

It is automatically calculated when validating the creation or the modification of the shipment. Click Capacity recalculation in the Action panel to recalculate it.

• Available volume (field AVAVOL)

The available volume corresponds to the difference between the maximum volume and total volume of the shipment.

It is automatically calculated when validating the creation or the modification of the shipment. Click Capacity recalculation in the Action panel to recalculate it.

• Transport no. (field TRNNUM)

You can enter the transport number. The essential information related to the transport will be automatically displayed, such as the departure and arrival date and places, the transport mode and the carrier. Leave this field empty if you want to be able to enter or modify this information freely.

• Description (field TRNDES)

This non modifiable field displays the transport description.

• Carrier (field BPTNUM)

If you enter a transport number, the Carrier code is automatically displayed and cannot be modified.
If you need to modify or enter this information freely, delete the transport number.

• Transport mode (field TRNMOD)

If you enter a transport number, the transport mode is automatically displayed and cannot be modified.
If you need to modify or enter this information freely, delete the transport number.

• Departure place (field DPETPC)

If you have entered a transport number, the departure Place linked to the transport is automatically displayed and cannot be modified.
If you need to modify or enter this information freely, delete the transport number. If you enter the arrival place, you must also enter the departure place (and conversely).

• Country of origin (field DPECRY)

If you have entered a transport number, the country of origins linked to the transport is automatically displayed and cannot be modified.
If you need to modify or enter this information freely, delete the transport number.

• Arrival place (field ARVTPC)

If you enter a transport number, the arrival Place linked to the transport is automatically displayed and cannot be modified.
If you need to modify or enter this information freely, delete the transport number. If you enter the arrival place, you must also enter the departure place (and conversely).

• Destination country (field ARVCRY)

If you have enter a transport number, the destination country linked to the transport is automatically displayed and cannot be modified.
If you need to modify or enter this information freely, delete the transport number.

• Departure date (field DPEDAT)

If you enter a transport number, the departure date linked to the transport is automatically displayed and cannot be modified.
If you need to modify or enter this information freely, delete the transport number.

• Exp. arrival date (field ARVEXPDAT)

If you have entered a transport number, the planned arrival date linked to the transport is automatically displayed and cannot be modified.
If you need to modify this information, delete the transport number and save.

If you have not entered a transport number, the planned arrival date is automatically calculated based on the departure date as follows:

Arrival date + Transport lead time between the departure place and arrival place + release lead time at arrival place + potential days difference entered manually in the function.

The transport lead time considered between the departure place and arrival place is the one defined for the specified transportation mode and carrier. 
If this setup does not exist for the given carrier, the transport lead time defined for the transportation mode is considered. If no setup has been defined for this transportation mode, then the transport lead time defined between the departure place and arrival place is considered. Otherwise, the calculation is performed with no transport lead time.
The calculated date remains available for modification.

For example:
Let us consider the following transport lead times defined between Paris (departure place) and Geneva (arrival place):
Line 1: Carrier: DHL - Transport mode: AIR --> 1 day
Line 2: Carrier: DHL - Transport mode: ROAD --> 2 days
Line 3: Carrier: ---    - Transport mode: ROAD --> 2 days
Line 4: Carrier: ---    - Transport mode: not defined --> 4 days

The considered transport lead times are:

• Shipment by DHL by road: line 2
• Shipment by DHL by rail: line 4
• Shipment by DHL by road: line 3
• Shipment by DHL by air: line 4

In order to calculate the planned receipt date of order lines when the arrival date has not been specified, the planned arrival date is used.

• Arrival date (field ARVDAT)

• If you enter a transport number, the arrival date linked to the transport is automatically displayed and cannot be modified.
  If you need to modify or enter this information freely, delete the transport number.
• If you have not entered a transport number, you need to enter the following information beforehand so the date can be calculated automatically: Departure place, Arrival place and Departure date.

This arrival date is used to calculate the planned receipt date of order lines. By default, the planned arrival date is used.

• Shift to apply (field SHIPSLAG)

If you have entered a transport number, the time lag date linked to the transport is automatically displayed and cannot be modified. If you need to modify this information, delete the transport number and save.

If you have not entered a transport number, you can freely enter a time lag in number of days (integers). This difference is considered when calculating the expected arrival date. This can be a delay causing the initially planned arrival date to be behind schedule.
When recording the shipment, the entered value increments the Total days difference. The time difference to be applied is reseted: you can enter a new time difference if needed.

• Total days difference (field SHIPLAG)

This field cannot be entered. It is incremented automatically each time you enter a number of days in the field Shift to apply.

• Order no. (field POHNUM)

Purchase order number.

• Line (field POPLIN)

This is the purchase order line.

• Container no. (field CTRNUM)

Number of the selected container.

• Container ID (field CTRUID)

This is the container identification code defined for the international trade, according to the ISO 4 standards: 4 alphanumeric characters followed by 7 numeric characters.

• Full (field FULFLG)

This flag cannot be entered. Its value is taken from the setup carried out at the container level.

• Product (field ITMREF)

Ordered product reference.

• Description (field ITMDES)

This is the description translated into the supplier's language.

• Standard description (field ITMDES1)

This is the description from the product record.

• Order unit (field UOM)

This field displays the unit in which the order is done and cannot be modified.

• Shipped qty. (field SHIQTY)

Help common to functions: Shipments, Shipment pre-receipt and Order pre-receipt.

This field contains the dispatched quantity.

• In the Shipment screen used for order lines, you can only modify the quantity when the order line is not included in a container. If the order line is included in a container, the modification must be carried out at the container level.
  When partially shipping orders including products with landed costs in a cost structure, the amount of costs for the related shipped lines is recalculated based on the quantity, but also on the criteria affecting the calculation (in particular the weight and volume).
  
• In the container shipment screen and in the Pre-receipt screens, the quantity cannot be modified.

• Exp. receipt date (field EXTRCPDAT)

Help common to functions: Shipments, Shipment pre-receipt and Order pre-receipt.

This field contains the expected arrival date of the shipment. This date is calculated automatically as follows:
Arrival date or expected arrival date + transport lead time from the transport arrival place to the receiving site of the order line + release time on the receipt site (place).

Since no transport mode or carrier is specified on the shipment line of the order line for carrying the goods from the arrival place to the receipt site, the considered lead time is the one set up without carrier and with a Not defined transport mode. If this setup is not available, the calculation of the planned receipt date is performed with no transport lead time.

If the information required for the calculation is not provided, the date is initialized based on the planned receipt date of the order.

This date can be modified as long as the shipment status is Created. Any modification to this date at the level of the Shipment function is automatically applied at the level of the Pre-receipt screen, and vice-versa. The date is also updated in the ORDERS table used in the MRP calculation. However, it is not updated in the order. 

• Pre-received qty. (field PRCPQTY)

Help common to functions: Shipments, Shipment pre-receipt and Order pre-receipt.

This field contains the pre-received quantity. This quantity can only be entered at the level of the pre-receipt screen as long as the status of the shipment is 'Created'.
When all the shipment lines have an entered quantity, the shipment status goes from 'Created' to 'Pre-receipt'.

 In the case of Shipment pre-receipts, you can enter a pre-received quantity equal to 0 and still specify that the line has been pre-received. You use this specific setup to manage situations where the goods are never received (e.g.: theft or loss). The shipment line cannot be selected on Receipt but a shipment can be created again for the order line.

• Pre-received (field PRCPFLG)

This field indicates if the line has been subject to a pre-receipt. It cannot be modified.

 In Shipment pre-receipts, you can indicate that the line has been pre-received while entering a pre-received quantity of 0. You use this specific setup to manage situations where the goods are never received (e.g.: theft or loss). The shipment line cannot be selected on Receipt but a shipment can be created again for the order line.

• Supplier (field BPSNUM)

Code identifying the supplier.

• Weight (field QTYWEU)

Help common to functions: Shipments, Shipment pre-receipt and Order pre-receipt.

• In the Shipment screen used for order lines, you can only modify the weight when the order line is not included in a container. If the order line is included in a container, the modification must be carried out at the container level.
  When partially shipping orders including products with landed costs in a cost structure, the amount of costs for the related shipped lines is recalculated based on the quantity, but also on the criteria affecting the calculation (in particular the weight and volume).
  
• In the Container shipment screen and in the Pre-receipt screens, the weight cannot be modified.

• Weight unit (field LINWEU)

This field displays the weight unit specified on the reference document.

• Volume (field QTYVOU)

Help common to functions: Shipments, Shipment pre-receipt and Order pre-receipt.

• In the Shipment screen used for order lines, you can only modify the volume when the order line is not included in a container. If the order line is included in a container, the modification must be carried out at the container level.
  When partially shipping orders including products with landed costs in a cost structure, the amount of costs for the related shipped lines is recalculated based on the quantity, but also on the criteria affecting the calculation (in particular the weight and volume).
  
• In the container shipment screen and in the Pre-receipt screens, the volume cannot be modified.
  

• Volume unit (field LINVOU)

This field displays the volume unit specified on the reference document.

• Line amount - tax (field LINAMT)

Order line excluding tax amount. This field is not editable.

• Currency (field NETCUR)

This field displays the company management currency.

• Order site (field POHFCY)

code of the issuing site of the order line.

• Closed (field CLEFLG)

Help common to functions: Shipments, Shipment pre-receipt and Order pre-receipt.

This non modifiable field indicates whether the line is closed or not in view of its receipt and pre-receipt.

The line is automatically closed when the receipt is closed.

You can also manually close a shipment/pre-receipt line or the whole shipment/pre-receipt in one of the following situations:

• the goods have been partially received or not received,
• the goods are not compliant and have been rejected.

Click Close from the Actions icon in order to manually close a shipment/pre-receipt line.
Click Ship. closed from the Actions icon in order to completely close the shipment/pre-receipt.

• Receiving site (field PRHFCY)

• Landed cost coef. (field CPRCOE)

Help common to functions: Shipments and Shipment pre-receipt. This field is also displayed, but not determining, in the Order pre-receipt function.

The landed cost coefficient is initialized to the one of the order and can be modified, except in the Shipment pre-receipt function.
The management of this field depends on the method used to determine the landed costs. When it can be entered, the landed cost coefficient must be greater than or equal to 1.
It is used to impact the order price of the shipment by including costs that have been previously estimated.
Upon receipt of the supplier invoice, the landed costs impacted on the stock can be adjusted with the actual costs identified in the supplier invoice if the valuation method of the product authorizes adjustments and if parameter PIHCPR - Invoice price adjustment also authorizes it.

Reminder on landed costs:

The management of landed costs makes it possible to quantify the routing costs of the goods ordered from a supplier and to allocate them to the products upon order, receipt or invoice. These costs are used for the calculation of the purchase cost and stock cost.
The evaluation of these costs can be performed according to one of the two following methods:

• global method in which a Landed cost coefficient is applied and/or a Fixed cost per unit is taken into account,
• method in which a set of costs detailed in a cost structure is taken into account.

Only one method can be used, the choice of this method is performed at the level of the product management.

• Fixed cost per unit (field CPRAMT)

Help common to functions: Shipments and Shipment pre-receipt. This field is also displayed, but not determining, in the Order pre-receipt function.

The fixed cost per unit is initialized to the one of the order and can be modified, except in the Shipment pre-receipt function.
The management of this field depends on the method used to determine the landed costs and on the entry transaction used. When it can be entered, this value, which must be a positive value, is expressed in the company currency.

Reminder on landed costs:

The management of landed costs makes it possible to quantify the routing costs of the goods ordered from a supplier and to allocate them to the products upon order, receipt or invoice. These costs are used for the calculation of the purchase cost and stock cost.
The evaluation of these costs can be performed according to one of the two following methods:

• global method in which a Landed cost coefficient is applied and/or a Fixed cost per unit is taken into account,
• method in which a set of costs detailed in a cost structure is taken into account.

Only one method can be used, the choice of this method is performed at the level of the product management.

• Cost structure (field STCNUM)

Help common to functions: Shipments and Shipment pre-receipt. This field is also displayed, but not determining, in the Order pre-receipt function.

A cost structure details all the costs that are considered as fixed costs and can be identified at the time of the purchase. These costs are expressed in the company currency and document currency.
This information can never be modified: this is the cost structure entered at order level.

Click Cost structure detail from the Actions icon to access the detail window of the costs included in the cost structure. It is still possible to adjust the calculated amounts.

Reminder on landed costs:

The management of landed costs makes it possible to quantify the routing costs of the goods ordered from a supplier and to allocate them to the products upon order, receipt or invoice. These costs are used for the calculation of the purchase cost and stock cost.
The evaluation of these costs can be performed according to one of the two following methods:

• global method in which a Landed cost coefficient is applied and/or a Fixed cost per unit is taken into account,
• method in which a set of costs detailed in a cost structure is taken into account.

Only one method can be used, the choice of this method is performed at the level of the product management.

• Incoterm (field EECICT)

This field, which cannot be modified, is a reminder on the incoterm displayed in the order header.

The Incoterm codes, set by the International Chamber of Commerce, seek to standardize the terms the most used in the international commerce by defining the respective responsibilities of the seller and the buyer agreed upon on establishement of the sales contract by a unique word similarly understood throughout the world.

The Incoterm code, controlled in Incoterm table is used in the INTRASTAT file (Exchange of goods declaration). It can also be used to define the price lists.

• Rate type (field CHGTYP)

This field, which cannot be modified, is a reminder on the rate type displayed in the order header.

• Shipped qty. STK (field SHIQTYSTU)

This field displays the shipped quantity expressed in the stock unit.

• Pre-received STK qty. (field PRCPQTYSTU)

This non-modifiable field contains the pre-received quantity expressed in stock units.

• Received STK (field RCPQTYSTU)

This field gives the receipt quantity in STK unit and cannot be modified.

• Stock unit (field STU)

Product storage unit.

• Reinteg. shipped qty (field QTYEXPFLG)

Help common to functions: Shipments, Shipment pre-receipt and Order pre-receipt.

This flag cannot be entered. It indicates the choice made when the manual closing of a shipment or shipment pre-receipt line has be requested. This flag can be determining in one of the following situations:

• the goods have been partially received or not received,
• the goods are not compliant and have been rejected.

When this flag is enabled, the shipped quantity is included: you can perform a shipment for this order line.
When this flag is disabled, you will need to record a new order. 

• Reason for closing (field PRCPREN)

Help common to functions: Shipments, Shipment pre-receipt and Order pre-receipt.

This field cannot be entered. This field indicates the selected closing reason when manually closing the shipment line or shipment pre-receipt line.

• Container no. (field CTRNUM)

• Freight container (field TCTRNUM)

• Full (field FULFLG)

• Container ID (field CTRUID)

• Line weight total (field TOTLINWEU)

• Container total wgt. (field CRRWEI)

• Weight unit (field DSPWEU)

• Line volume total (field TOTLINVOU)

• Volume (field TCTRVOL)

• Volume unit (field DSPVOU)

• Container closing (field CTRCLEFLG)

• Template reference (field TRKNUM)

Help common to the functions: Shipments, Transports and Shipment pre-receipt.
 In Shipment pre-receipt, this field is displayed and cannot be modified.

Select the template that you wish to use to initialize the tracking steps for your transport or shipment.
After saving, the field is reset and you can select a new template: the same or another. These steps are automatically added after the steps of the previously selected template.

 A template is used only to initialize the tracking steps: no modification performed on the template afterwards is transferred onto this screen.

For further information on the logistical tracking templates, please refer to the documentation on Logistical tracking template.

• Status (field TRKSTAT)

This field, which is not available for entry, indicates the status for the entire tracking.
The status is To do from the creation of the tracking. It automatically switches to the Finished value as soon as the status of all the mandatory steps is Finished.

• Sequence (field TRKSORT)

This field cannot be entered. It displays the sequence number of each tracking step.

• Step (field TRKCOD)

Help common to the functions: Shipments, Transports and Shipment pre-receipt.
 In Shipment pre-receipt, this field is displayed and cannot be modified.

This field displays the name of the tracking step.
To enter the steps, two options exist:

• You can enter the step one by one: click the Selection icon to choose a step beforehand defined in the miscellaneous table 108.
• You can choose to indicate the reference of a template: the list of steps associated with the selected tracking template is automatically displayed.

You can modify or delete a step only if the two following conditions are met:

• the status of the step is In progress,
• the step does not have any dependency (it is not a parent step).

You can manually add and insert steps:

• Click Insert from the Actions icon at the beginning of the line.
• Then click the Selection icon in the Step field to choose the step.

You can also add in mass all the steps of another template by selecting this new template. These steps are added to the existing ones. You can therefore successively select several templates.

• Mandatory (field TRKMDY)

• Dependency (field TRKDEPCOD)

Help common to the functions: Shipments, Transports and Shipment pre-receipt.
 In Shipment pre-receipt, this field is displayed and cannot be modified.

You can define a dependency link with another step, called parent step.
For an step to be selected as a parent step, it must have the following characteristics:

• it is defined as Mandatory,
• it is set before the dependent step.

Once the step chosen, its description is displayed followed by the sequence number of the step in order to differentiate other possible identical steps.

• Due date (field TRKPLNDAT)

Help common to the functions: Shipments, Transports and Shipment pre-receipt.
In Shipment pre-receipt, this field is displayed and cannot be modified.

You can enter the due date of the step.
This date is displayed in red when it is earlier than the current date and the step does not have the Completed status.

• End date (field TRKENDDAT)

Help common to the functions: Shipments, Transports and Shipment pre-receipt.
 In Shipment pre-receipt, this field is displayed and cannot be modified.

The end date of the step is automatically specified with the current date when you switch the line status from In progress to Completed (by clicking Complete from the Actions icon at the beginning of the line). This date can be modified.
You can also directly enter an end date.
When a step has a dependency link with a parent step, it is possible to manually enter an end date or to assign one via the Completed action only if the status of the parent step is Completed.

Entering an end date:

• specifies or updates the code of the user,
• switches the line status from In progress to Completed.

This action also automatically switches the tracking status to Completed, when all the mandatory steps have the Completed status.

When the step status is Completed, you can switch the status again to In progress by clicking Open from the Actions icon.

• Comments (field TRKCMT)

Use this field to enter a comment.

• User (field TRKUSR)

Help common to the functions: Shipments, Transports and Shipment pre-receipt.
In Shipment pre-receipt, this field is displayed and cannot be modified.

You can indicate the user responsible for the step. When moving the line from the In progress to the Completed status, your user code is automatically displayed in this field. You can modify it.

• Status (field TRKLIGSTAT)

Help common to the functions: Shipments, Transports and Shipment pre-receipt.
 In Shipment pre-receipt, this field is displayed and cannot be modified.

The step status is not available.
Upon creation, a step has the To do status.
In Shipments and Transports, it automatically switches to In progress when clicking the Started action from the Actions icon at the beginning of the line. Then click on Completed so it moves to the Completed status.
When all the mandatory steps are Completed, the tracking status is also set to Completed automatically.