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This function is used to view the shipment requests (see the Shipment requests documentation) submitted for an open contract order (see the Contract orders documentation).

This function is used therefore to provide a general view of the status of the shipment program for a site, a customer and a specific product. It picks up the information entered during the entry of the shipment requests and consults the contract order for each line.

Prerequisite

SEEREFERTTO Refer to documentation Implementation

Screen management

This function is purely for information purposes. It is impossible to modify or add to the information.

Entry screen

Presentation

A screen concerns a contract order line. The left list is used to rapidly select the contract order that is to be viewed.

Found in this screen are :

Header information

This information comes from the delivery request header. The following is mentioned here:

The sales site for the contract order.

The contract order number.

The contract order line number displayed on this screen.

The contract order type.

The customer and customer name.

The customer reference and the contract order date.

The information that identifies whether the contract order is inter-site or inter-company.

Information related to the product

Found in this section are ;

the product code and the customer product code.

The shipment address.

The sales unit.

the number of additions to this contract order line.

Request lines grid

In the request line entry grid, in the Shipment request function, only the lines pending shipment are displayed. Once a shipment request has been shipped or closed it no longer appears in the shipment program (on the condition that the lines of the previous one are shipped or closed).

The shipment request display grid shows all the lines, including the order lines waiting shipment. Thus it is used to view all the operations consistent with the contract order. The following information is mentioned:

Shipment date requested

Order status (Firm or Planned)

The ordered quantity

The number of any shipment. In this column there is also the possibility to see in place of the shipment number whether the shipment request is late or if it has been closed.

The shipment date, if the shipment request has been shipped.

The quantity shipped, if the shipment has been shipped.

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Fields

The following fields are present on this tab :

Block number 1

 

 
  • Number (field SOHNUM)

Number use to identify the contract in a unique away.
  • Line (field SOPLIN)

Number used to define in a unique way the product line.
  • Reference (field CUSORDREF)

 
  • Date (field XORDDAT)

 

This field indicates the customer identifier code. 
  • field XBPCNAM

 

 

Delivery

This field indicates the code of the address to ship to.
You can view the detailed address information by clicking Address from the Actionsicon.

  • On creation, this field is no longer accessible when a delivery line is created.
  • Once the delivery has been created, this field can no longer be modified, but you can still display the detailed address information.
    You can modify the address by clicking Address/Delivery in the action panel.
  • field XBPDNAM

 

It is the product reference for which a document line is recorded. It is possible to:

  • directly enter a product reference or a Product/Customer reference. The existence of this reference is controlled in the 'Product/Sales' and 'Product/Customer' records. If a 'Product-customer' reference is entered, the system will return the internal product reference. A blocking message can be returned during a product entry if prohibited price lists have been set up for some customers ( see price list setup).
  • use the contextual button to:
      • select a product from the file of sold products,
      • select a product from the list of customer products,
      • select a subcontractor shortage, in case of shortage for a subcontracted product,
      • create, according to the user's access rights, a product in the file,
      • view the price lists for the product.

The entry of the product is used to initialize the Description and Sales unit fields, which can be modified. The sales unit can be modified on the condition that it is chosen from the suggested list that contains the sales and packing units from the product and product-customer records.

At this stage, a warning message can appear that to inform the user of the replacement of the entered product by the substitute product. This automatic substitution only takes place when the following two conditions are fulfilled:

  • The fieldArticle of substitution of the plug article has been entered,
  • the document date is greater than or equal to the substitution date.

SEEWARNING Once the lie is populated, the product code can no longer be modified. The line has to be deleted and recreated to modify the code.
  • field ITMDES

 
  • Customer product (field ITMREFBPC)

 

 

Block number 3

  • Revision (field ITMREVNUM)

 
  • Intersite (field BETFCY)

 
  • Intercompany (field BETCPY)

 

Grid

  • No. (field NUMLIG)

 
  • Request date (field XDLVDAT)

 
  • Order status (field DEMSTA)

 
  • Ordered quantity (field QTY)

 
  • Delivery no. (field XSDHNUM)

 
  • Delivery date (field XDATLIV)

 
  • Delivered quantity (field XDLVQTY)

 

 

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Action icon

Shipment Request Add. info.

This function is used to view additional information concerning the contract order line :

Validity date

Planned quantity

Total ordered quantity.

Total shipped quantity.

Firm horizon

and to view certain information linked to the shipment of the shipment request :

Shipment site

Place of consumption

Carrier.

Shipment method

Delivery lead-time

Shipment priority

Packaging code and packing capacity

Delivery

This function is used to access by tunnel to the shipment associated with the shipment request. This function is only available until the shipment has been shipped.

 

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Reports

By default, the following reports are associated with this function :

  SSUIVOUV : Open orders tracking

This can be changed using a different setup.

Menu Bar

This button is used to view the situation of the contract order line on a date. The following information is mentioned:

Validity date for the contract order line

Planned quantity by contract order line

Total ordered quantity

Total shipped quantity

Firm horizon

Also available is information related to the shipment advance or delay (quantity and date), calculated by the system or coming directly from the customer. This information is used to verify the coherence between the information provided by the customer and the actual status of the request management arising from the contract order.

Error messages

The only error messages are the generic ones.

Tables used

SEEREFERTTO Refer to documentation Implementation