This window is used to update one of the following attributes of an asset in concession. It is not authorized to update the asset after validation of its creation:
 
- Renewal date
- Contractual renewal obligation
- 'Asset transferred against indemnity' flag
- Update code

This window is called from the Actions menu in the Assets management function.

Notes:

  • The update of attributes of an issued asset is prohibited.
     
  • The update of the Contractual renewal obligation is also prohibited if the asset to be renewed is recorded in a renewal preparation operation.

Prerequisites

SEEREFERTTO Refer to documentation Implementation

Screen management

The management for this window is common to all the actions that can be applied to assets.

It is therefore recommended:

1/ First, to enter the parameters linked to the attribute update.

2/ Then, it is possible:

- To either directly validate the entry of these parameters or request the cancellation of the disposal by clicking OK. A consistency check is then carried out on the asset changes. In case of an error, a message is displayed to prevent the update of the asset; it is then necessary to correct the faulty parameters.

- Or to go through an intermediate step to control the entered values by clicking Control. Click the End button to close the control window; the system displays the setup entry window again, which enables the validation by clicking OK if no error was detected, or the correction of the faulty parameters.

When the parameters are correct, use the OK button to validate their application and to return in modification mode to the Assets screen. The value update is only effective after the asset has been saved.

Header

The header contains the asset identification information:

Options

Simulation (field FLGSIM)

This check box is selected by default and runs the closing in simulation mode. In this case, controls and the process are carried out but there are no updates recorded in the database.

Clear this check box to run in actual mode. In this case, you cannot reverse the closing and updates are recorded in the database. If you are using intermediate commits, it is recommended that the NIVTRACE – Log file level parameter (AAS chapter, MIS group) value is 0.
Report (field FLGETA)

This indicator can be accessed only when one or several reports are linked to the massive process. In this case, the activation of this indicator enables the user to print these reports.

Detailed log file (field FLGDET)

A log file is automatically displayed on process completion, showing the processing parameters. A Statistics section gives the number of selected assets, the number of assets updated as well as the number of assets not processed due to an error. Assets with errors are listed with their error reason.

When this box is ticked, the log file is displayed in the form of a detailed report presenting, in addition to the information listed above, the list of assets successfully processed.

The viewing and printing of log files are possible at any time via the report code ATRACE - Print log file print request, obtained from the Supervisor function in the Print/Group print menu.

Grid Company selection

field FLGCPY

Help common to all the mass processings.
The grid displays the list of the managed companies for which the user is authorized.
Check a box to select the company which must be processed.
After selecting a company, all the financial sites that are linked to it are selected by default. You can selectively de-select those that are not concerned by the processing.
You can also select directly the site(s) to be processed. In that case, the company to which they are attached is automatically selected.

SEEINFO When the company setupACCPERCTL - Control of accounting periods (chapter AAS, group CPT) has the value 'Yes', the company is not displayed in the list if at least one of its contexts is not synchronized with the accounting period/fiscal breakdown. The desynchronization status of a context is visible in the screenDetailed status of contexts that can be accessed from the Actions icon.In that screen, on the Calculation tab, the field Modification type has the value 'CNX' and the field Modified parameter has the value 'DESYNC'.In this case, it is necessary to launch the processing of Contexts synchronization.
Company (field CPY)

This field displays the company code.

Grid Site selection

field FLGFCY

The grid displays the list of the sites attached to the companies and for which the user has authorizations.
Check this box for the site to be taken into account in the processing.
After selecting a company, all the financial sites that are linked to it are selected by default. You can selectively de-select those that are not concerned by the processing.

Company (field FCYCPY)

Identification Code for the company which the site is linked to.

Site (field FCY)

Identification code of the site.

Tab Action parameters

This tab is used to choose the information to be modified and to enter a new value.

Attributes

Renewal (field UPDTYP)

Select, by activating the corresponding radio button, the attribute to modify. The update can be on one attribute at a time.

Values

Provisional date (field RNWDAT)

Help common to the unitary and mass processing of terms update.
This field can only be accessed if the chosen modification is on the provisional date.
In unitary process, this field displays the asset renewal provisional date whether it has been forced or not and is used to enter a new renewal date. When it is a forced date, the right clock option To recalculate by the application is used to "unforce" it and retrieve the original date.
In massive process, if no date is entered, the renewal date will be considered as not forced. The application will then hesitate between the depreciation write-off if the plan that manages the industrial depreciation.
When a date is entered, it must be later than or the same as the current FY start of the plan that manages the industrial depreciation.

Contractual obligation (field OBYRNWCON)

Help common to the unitary and mass processing of terms update.
This flag can be only be accessed if the modification that has been chosen concerns the contractual renewal obligation.
The flag value needs to be indicated for the asset/S to update.
In unitary process, this flag cannot be set to Yes and then No when the asset is an asset to renew part of a pending renewal operation.
In massive process, the assets that correspond to the selection criteria but that also correspond to the criteria mentioned above are excluded from the process.

Transmitted against indemnity (field TPAFLG)

Help common to the unitary and mass processing of terms update.
This flag can be only be accessed if the modification that has been chosen concerns the Transmitted again indemnity.
The flag value needs to be indicated for the asset/S to update.

Update code (field CCNACTCOD)
Reason (field REN)

This mandatory field is used to specify the reason for the modification.

Processing description

An actual update carries out the following operations:

  • Application of the new value of the modified attribute.
  • Update of the asset according to the processing terms described below.
  • Generation of a FASCCN – Attribute update event.

Updating the provisional date for renewal results in:

  • Setting the asset to To recalculate at provision level.
  • Updating the provisional date with the entered date.

Updating the contractual obligation results in:

  • Setting the asset to To recalculate at provision level
  • Possibly modifying the position of the Effective renewal obligation flag.

Refreshing the update code results in:

  • Setting the asset to To recalculate at provision level
  • Updating the asset with the entered update code.

Updating the Transferred against indemnity flag results in:

  • Setting the asset to To recalculate at provision and depreciation level.

If the flag changes from No to Yes:

  • The depreciation method of the plan managing the amortization moves to SA. If the depreciation method was AR, a method change event is generated, and its effective date is:
    - either the fiscal year start date when the depreciation total on fiscal year start is equal to 0, 
    - or the depreciation start date if the asset has a depreciation total at the fiscal year start. The adjustment of this total is calculated as Exceptional depreciation for the period. This results in the recovery of the total for the previous period end in the period depreciation expense and the recovery of the total for the previous fiscal year end on period exceptional depreciation.
  • The Effective renewal obligation flag is cleared.
  • The asset and the Accounting and fiscal context are set to To be calculated.
  • The provisions for renewal are reversed.

If the flag changes from Yes to No:

  • The depreciation method of the plan managing the amortization is then AR with an end date based on the concession end date. A method change event is generated with the period start date as the effective date.
  • If the asset has been subject to a contractual renewal obligation and if the industrial depreciation end date is prior to the concession end date, the effective renewal obligation flag is automatically activated.
  • The asset and the Accounting and fiscal context are set to To be calculated.
     
    You can view the events in the Event journal window from the Other info tab of the Assets management function.

Specific Buttons

Check

Activating this button displays a control window to:

  • View the attribute value of the asset before and after update. As this modification can have an impact on the effective renewal obligation, the value of this flag is also displayed.
     
  • Identify with different colors if the asset is associated with an error along with the corresponding error messages.

Click the End button to close the control window; the parameter entry window is displayed again, which enables the operation to be validated by clicking OK if no error was detected, or the faulty parameter to be corrected.

Memo

Click this action to save the current settings to a Memo code to be reused later. The memo is linked to your user profile, not to the function or the screen.

The STD memo code is associated with the screen and is loaded immediately when you open the function.

For more information on the advanced use of the Memo action, refer to the documentation on the General ergonomics of SAFE X3 software.

Recall

Click this action to enter a Memo code to load the settings associated with the code.

Delete Memo

Click this action to delete a Memo code.

Error messages

The only error messages are the generic ones.

Tables used

SEEREFERTTO Refer to documentation Implementation