Use this function to view suggestions and actual demand for a product, and to select some of the records as the basis for a new order.

You can access this function from the Enterprise planning workbench (FUNGBENCHA) and the product Planning workbench (FUNDBENCHA).

Prerequisites

SEEREFERTTO Refer to documentation Implementation

Screen management

This function is customized to the needs of your organization and your processes. The transaction you select determines the way in which you enter information, and how information is displayed and printed.

If only one transaction has been set up you are not offered a choice, the default entry screen is displayed.

Entry screen

Filters

Use this section to filter or select events associated with one or a range of products:

  • Site: This field defaults to the production site associated with your user code.
  • User: This field defaults to your user code. Selecting a product not directly managed by you is linked to the GPLNFLT - Planner/buyer filter parameter (STO chapter, SCH group).

Start-end range

A number of ranges are displayed.

  • To include all applicable products, leave all the fields blank.
  • To include only selected products, type in the required ranges. Leave the first field blank to include the lowest value or the second field blank to include the highest value. The default requirement end date is obtained from the GPLNHOR - Default planning horizon parameter (STO chapter, SCH group).

You can restrict the orders selected to a specific freight container.

You can use the Criteria action to enhance the selection criteria applied.

Requirement list table

The columns displayed in the Requirement list table and the order in which they are displayed is determined by the selected entry transaction.

If the selected transaction defines a "planner" role, the requirements extracted are comprised of the following:

Production planner Subcontract planner
Work order suggestions (proposed by default) Subcontract suggestions (proposed by default)
Planned work orders (proposed by default) Planned subcontract orders (proposed by default)
Customer orders Customer orders
Material requirements Material requirements
Transfer requests Service requirements
Transfer requests


If the selected transaction defines a "buyer" role, the requirements extracted are comprised of the following:

Buyer Internal buyer (intersite) External buyer (purchasing)
Purchase suggestions (proposed by default) Transfer replenishment suggestions (proposed by default) Purchase suggestions (proposed by default)
Purchase requests (proposed by default) Planned transfer orders (proposed by default) Customer orders
Customer orders Customer orders Material requirements
Material requirements Material requirements Transfer requests
Transfer requests Transfer requests
Subcontract requirements (proposed by default)


If the grouping is for a Buyer or Internal material buyer role, it is possible, for the relevant supplier and project code, to attach a valid contract for the product, and to generate a planned or firm shipment request. A warning to adjust the quantities to be accounted for, where a contract exists for the selected product is displayed.

The system accounts for all selected orders up to the remaining quantity by default, regardless of the role selected.

For each order, use the Pick check box and the Include all/Exclude all actions to select or clear the selection of orders to be processed (initialized to zero or to the remaining quantity of the withdrawn quantity field).

Once all the work in progress (WIP) orders to be grouped (processed) have been selected, along with the quantities that should be considered for each of them, click the Generate action to create an order based on the selections, up to the sum of the quantities considered. The quantity remains modifiable.

The nature of the generated order depends on the role assigned to the transaction on which the grouping is based (planned or firm work order, planned or firm subcontract order, purchase request, planned or firm transfer replenishment order).

The elements processed can be either reduced or deleted.

A work order or subcontract order covering sales orders or production or subcontract requests increments the Quantity taken into account at release field of these orders.

The manufacturing release is performed according to a release transaction dedicated to the automatic release. This transaction is based on the Enterprise planning workbench transaction in process or, in its absence, on the MFGMTSNUM - Automatic WO transaction parameter (STO chapter, MIS  group). The scheduling mode corresponds to the mode defined in the automatic release transaction and cannot be modified.

The subcontract release is performed according to a release transaction dedicated to the automatic release. This transaction is based on the grouping transaction in process or, in its absence, on the SCOPTRNUM - Automatic EO transaction parameter (STO chapter, MIS group).

Planned or firm purchase orders are created according to the following groupings:

  • One firm delivery request is generated for each planned delivery request.
  • One firm purchase order by supplier.
  • One order line by product/project.

In order to save a log of the requirements taken into account, a planned work order (WOP) coming from a grouping is of the type WOP* and can no longer be the object of a grouping of a planned order.

For a product-site whose assignment rule is set up with the back-to-back method (1 to 1) and taken into account in real time: the customer orders or transfer requests in progress that have the value Stock


Click Split from the Actions icon to apportion an order line across multiple suppliers. This action is only available for purchase suggestions.

By default, the system distributes the order equally between all suppliers of the product. You can amend the proposed suppliers and quantities, as required.

Stock

Click Stock from the Actions icon to view the inventory levels for the selected product, by site.

Management data

Click Management data from the Actions icon to view the management data and reorder rules for this product.

Products by supplier

Click Products by supplier from the Actions icon for a purchase order to view other products assigned to the same supplier. The list of products includes any product with the supplier that is not already displayed in the workbench as well as any records in the ORDERS table that did not fall within the original selection criteria (for example, End date).

The amounts entered in the On order field are written as a purchase order suggestion (POS) to the ORDERS table and immediately display when returning to the Enterprise planning or Grouping workbench function. This includes records that do not meet the original selection criteria. You can also select and specify quantities to add to the existing workbench suggestions.

Product usage

Click Product usage from the Actions icon to view a three-year history of product usage by month, where the current month is determined by the system date. The following product movement elements display based on total consumption and do not necessarily represent sales history.

  • Freight container
  • Weight
  • Volume
  • Load
  • Minimum order
  • Maximum order
  • Free freight threshold

You can use these elements as references and controls. The totals are updated based on elements you select in the workbench.

Color assignment rules

Color

Requirement

Resource

Green

The requirement is covered in full (by an assignment or an allocation).

The full quantity of the resource is used for an assignment with one or many requirements.

Light green

The requirement is covered in part (by an assignment or an allocation).

The full quantity of the resource is used for an assignment with one or many requirements.

Pink

The requirement is subject to a shortage of stock (see Shortage field).

Brown

Last element processed/modified.

Specific actions

Barre de menus

Error messages

In addition to the generic error messages, the following messages can appear during the entry :

The messages listed below are those that are specific to the Grouping workbench function. The messages created through the journal generation are listed in the corresponding documentation (Work order, Orders - Purchasing and Sales, Delivery request, etc.)

XXX is the exclusive planner of this product.

This message is displayed if you try to access a product that another planner is responsible for, and the GPLNFLT - Planner/buyer filter parameter (SOT chapter, SCH group) is set to Exclusive filter.

Order no. XXX Not converted No pricing

This message is displayed during a purchase order in back-to-back order when the following conditions are met:

Tables used

SEEREFERTTO Refer to documentation Implementation