Suppliers

This is the category associated with the supplier.
A supplier category makes it possible to:

• Have an additional supplier classification
• Have default values upon creation
• Assign an automatic numbering to the suppliers according to a counter associated with the supplier category

Use this field to activate or deactivate a transaction.

You can enter information for a supplier in several stages and activate it when all the information is valid.

Enter the supplier at the origin of the receipt. The selection lists specific to the intersite and intercompany orders and deliveries available for receipt are filtered to those related to the entered supplier.

From the Selection icon, you can:

• Select a supplier from the list of active suppliers.
• Access, based on your authorizations, the supplier record, and create a new supplier.

This field indicates the trade name of the supplier, it cannot be reached at that level.

This field specifies the customer's company name.

BP's acronym.

Business Partner company name.

When it is activated, this indicator makes it possible to specify that the BP is a physical person.

When it is not activated, it is a corporate entity.

If the BP is a corporate entity, it is mandatory to enter the VAT ID number and the site tax ID number if their entry has been set up at country level as mandatory.

This code is used to identify the Country and determines the following formats and if they are required or not for the country:

• The phone number
• The number format that identifies a company or an activity, such as tax ID number, NAF in France
• The postal code
• The VAT ID number
• The Bank ID code

For French companies, select this checkbox to assign a VAT status to an EU VAT ID number.

When selected, the EU VAT ID number is required and the company cannot be a natural person.

Enter or select the default language.

This code is used to identify the currency of a site, a BP, etc. It is controlled in the currency table.

The currency suggested by default is the budget currency.

Unique identification number for the company.
It is mandatory to enter this number if both the following conditions are satisfied:

• It is required by the country.
• Customer is a corporation.

The entry format depends on the setup carried out at the level of the Country record.

In France, this number, assigned by the INSEE on registering a company with the national registrar of companies, contains 9 numbers, is unique and cannot be changed. This is used by all public organizations and the administrations in contact with businesses.
See BP ID validation for details on this functionality.

This fields displays the SIC code (subject to activity code KFA), according to the French company's activity codification.

This is VAT identification number. The EU tax number depends on the BP country and the associated validation process.

You can associate a VAT identification number according to the delivery address in function (a BP can be identified in different countries according to the VAT).

This field is only available if a web service is identified in the EVCSERVICE – Webservice for EU VAT ID parameter (CPT chapter, VAT group) and the sender's EU VAT ID is set in the EVCCOMPANY—EU VAT ID source company parameter (CPT chapter, VAT group).

Select the Validation action to interactively validate your EU VAT ID or GB VAT number.

A message box displays with the validation results. The exact content varies by check result and web service used.

• If the validation was successful, you receive a confirmation message and the Validation checkbox is selected.
• For an unsuccessful validation, you receive a message that displays the reason for the failed validation.
• If no full validation could be performed (for example, if only the VAT ID was validated and not the address), you have the option to accept the results as valid or not. If you select Yes, the Validation checkbox is selected.

Successful validation results are stored in a table.

If a previously-validated VAT ID is modified, the Validation checkbox is cleared.

Validation levels:

A Qualified validation verifies the EU VAT ID and company name and address. All data must be valid.

An Unqualified or simple validation only verifies the EU VAT ID. Note that the EU validation web service performs only unqualified validations.

Address management:

Results are recorded with the original address code.

For the main EU VAT ID, the standard company address is used.

If a previously-validated VAT ID is modified, the Validation checkbox is cleared.

A message box displays with the validation results. The exact content varies by check result and web service used.

• If the validation was successful, you receive a confirmation message and the Validation checkbox is selected.
• For an unsuccessful validation, you receive a message that displays the reason for the failed validation.
• If no full validation could be performed (for example, if only the VAT ID was validated and not the address), you have the option to accept the results as valid or not. If you select Yes, the Validation checkbox is selected.

This field is only available if a web service is identified in the EVCSERVICE – Webservice for EU VAT ID parameter (CPT chapter, VAT group) and the sender's EU VAT ID is set in the EVCCOMPANY—EU VAT ID source company parameter (CPT chapter, VAT group)

For Polish suppliers, select this checkbox to exclude this supplier from Whitelist verification. If selected, N/A displays in the WL column in the Bank details grid for that supplier.

Select this checkbox to indicate if this is an inter-site BP:

• The inter-site customer/supplier BPs are used for multi-site exchanges.
• A customer BP is a purchase site or a financial site.
• A supplier BP is a sales site or a financial site.

The site code for a BP within the frame of multi-site exchanges.

You need to enter:

• The requesting site (purchase or financial sites) at the level of the customer BP.
• The supplying site (sales or financial sites) at the level of the supplier BP.
• For the customer, a warehouse site, belonging to the same company, you need to identify each ship-to address.

This field is automatically selected when the BP is a customer.

This field is automatically selected when the BP is a sales representative.

This field is automatically selected when the BP is a prospect.

This field can be accessed if the MAXPD - Maximum period (companies) activity code is activated.

Select this checkbox to specify that the BP is a public sector organization. In that case, the maximum number of days for the last payment due date of an invoice is defined by the DMAXPAYP - Maximum period (Public sector) parameter (TC chapter, RSK group).

If this BP is a private sector company, the period for the last payment due date of an invoice defined by the DMAXPAY - Maximum period (companies) parameter (TC chapter, RSK group). However, you can have a special agreement with this BP and grant them a longer period. Enter this period In the BP function in the Contractual period field (PAYDAY), on the BP/Company tab.

This field is automatically selected when the BP is a supplier.

This field is automatically selected when it concerns a miscellaneous BP.

This option is used to include a BP among the list of after-sales service providers.

An after-sales service provider is an organization that conduct an intervention for a service request such as a repair, advice, audit, quote, and so on.

For each service provider, you can register their skills, their geographic intervention area, their price list conditions for invoicing, and so on.

This field is automatically selected when the BP is a carrier.

The service caller makes a request for after-sale services.

When a service request does not include Service caller, the service is supplied on behalf of the direct customer of the current organization.

When a service request includes a Service provider, the service is provided to the customer by the provider. The customer receiving assistance is not the organization's customer but the contractor's.

For invoicing, the data loaded by default is the contractor's, such as the invoiced customer, pay-by BP, and so on. So you need to create a customer record for the contractor.

This option is also mandatory to be able to link customers to their contractor(s).

Address code of the business partner (BP).

This code is used to identify the various addresses associated with the managed record (user, company, site, business partner of any description, etc.).

Each address code is unique to a given record.

In general, it is mandatory to enter an address for each record, and one of them must be declared as the default address using the corresponding box.

In this case, to be able to modify or delete an address code, you first need to remove it from the level of the Bank ID number or contact.

Enter information linked to the address.

Enter or select the country code, managed in the Country table.

The country determines certain formats including:

• Phone number
• Company ID and activity code
• Postal code and the geographical subdivision
• Bank ID number
• The IBAN management

Title associated with the previous code.

This table lists the various address lines. The formats of the title and of the entry are defined in the country table.

Enter the postal code for the city according the country-specific format, as defined in the Country table.

If defined, when the postal code is changed or entered, the city name automatically displays. The reverse is true if you enter the city name.

Specific cases:

• For ANDORRA, enter 99130.
• For MONACO, enter 99138.
• For the other countries, enter the INSEE country code or 99999 if not known.

The control of this information is required if the POSCOD - Nonexistent postal code alert parameter (SUP chapter, INT group) is Yes.

Enter the city. If defined in the Country function, the postal code automatically displays.

If the CTY - Nonexistent city alert parameter (chapter SUP, group INT) is set to Yes, a control warns you that the postal code is missing.

• The format is defined in the country record setup.
• Depending on this setup, the city name can automatically be converted into uppercase.
• To make selections easier without taking into account the format (accented characters, uppercase or lowercase), the selection window available on this field proposes a column dedicated to the search, where the names of the cities are displayed in uppercase. The control that is carried out is case-insensitive because it is carried out with respect to the city name stored in uppercase.

Select to open a mapping site and locate the entered address.

This field contains the geographical subdivision corresponding to definition of the postal address. It could be a department, province, state, and so on.

The description and format are defined in the Country function.

This field loads automatically after you enter the postal code and city based on the Postal codes settings.
If the field is controlled, the control is carried out with respect to the Geographical subdivision table.

Enter a website for the supplier.

You can enter a stock variable identifier, which can be used for specific processing.
For example, when generating international transfer files in XML format, the content of this field identifies the credited BP or when the SIRET number is missing for a French customer. See Bank files for more information.

When selected, this checkbox indicates that this is the default address.
Only one of the addresses in the selected record needs to be selected. This always corresponds to one of the BP's addresses.

The format depends on the country.

The level of control applied to the entered number format depends on the general parameter CTLTEL - Phone number control (SUP chapter, INT group).

Enter an email address for the contact.

Select a code to identify the ABC category of a business partner.

The ABC category is designed to classify business partners according to their importance in the turnover, for example.

Because a new business partner has no statistical data available, the default value is D.

The field identifies the total purchase order amount needed to receive free freight. It is a display-only field and does not restrict POS creation.

This is the tax excl. amount below which supplier orders can be subject to a control (blocking, warning or no control).

The level of control for this amount is defined by the parameter POHMINAMT - Order min amount control (ACH chapter, AUZ group).

This is the folder currency.

Select this option if orders over several lines are authorized for this supplier.

Select this option if the supplier needs to send an order acknowledgment receipt.

Select this option if a reminder letter needs to be sent to the supplier when expected goods are not delivered.

Enter a price list structure code.

This code determines the sales conditions managed for each purchase document line in the Discounts and charges field.

The structure code is defined for one or several suppliers. At least one price list code must be set up for each structure code used by at least one BP.

The code represents the periods during which a BP or a site is not available, such as the annual closing period.

This ensures that the proposed order date of a purchase request does not fall within these time frame. The date is calculated using the requested date minus the time necessary for the purchase.

This field indicates the code that identifies the Carrier liable for the transportation of the goods.

Code checked in the Delivery modes table, and used to define the information related to the transport and delivery.

This is the location code where the products will be transferred during the sub-contracting transfer (location change) to identify the products transferred to the sub-contractor. As far as a sub-contracting operation is concerned, the machine transferred remains the site property. To materialize the goods transfer, the dedicated locations are used.

The Incoterm® codes, set by the International Chamber of Commerce, seek to standardize the terms the most used in the international commerce by defining the respective responsibilities of the seller and the buyer agreed upon on establishment of the sales contract by a unique word similarly understood throughout the world.

The Incoterm® code, controlled in Incoterm® table is used in the INTRASTAT file (Exchange of goods declaration). It can also be used to define the price lists.

This field is subject to the Exchange of goods declaration (Intrastat).

This conversion factor is used in the Intrastat declaration for the exchange of goods. It is used in supplier invoices and applied to the fiscal value of the product line to obtain the statistical value.
It is initialized by either the increase conversion factor entered on the product-supplier record or the supplier record.

A transport location must be specified in the EU exchange declaration. It is combined with the Incoterm® code in order to determine the delivery conditions referring to the sales contract terms that specify the respective obligations of the buyer and seller.

The date used to calculate open items. It can be Invoice date or the Receipt date.

This checkbox is selected if an order text exists for this customer. This text is used on each order so it can be printed on the order acknowledgment.

Number of the invoicing element identifying the associated amount, charges, freight, packing, discount, in percentage or in amount, and so on.

This field indicates the short title of the invoicing element.

This is the information related to the invoicing footer. The displayed invoicing elements come from the supplier category.

When the invoicing elements are entered and have a default value, this value is retrieved and converted into the supplier currency. The type of supplier credit and the system's current date are used.

This field indicate the supplier currency in which the amount is expressed.

Select this checkbox if order notes need to be printed for this supplier.

Select this checkbox if the receipt notes need to be printed.

Select this checkbox if return notes need to be printed.

Enter a print template listing the reports to use and the number of copies with the documents used in commercial management. You can specify the reports and to assign them to specific BPs.

To enable an electronic invoicing for Portuguese legislation, you need to select a PDF print template code or invoice report compatible with Portuguese legislation. The archive destination for the template in PDF format is determined by the EFATPRT – Default destination for EFAT parameter (LOC chapter, POR group) setting.

This field is used to identify the supplier type:

• Normal
• Miscellaneous: non referenced supplier
  On selection of the document, a window automatically opens for the entry of the address,
• Prospect: the selection of purchase documents is not authorized, only the entry of requests for quote is possible.
  
• A prospect can become a normal supplier by a simple modification of this field.

This optional field makes it possible to define a supplier code for the company on the customer system.

This is the rate type used to determine the default rate to determine the posting rate of purchasing documents. You can modify the standard values.

Use this field to specify a match code for the current supplier.

This match code comes from the Matching tolerance function.

For any new supplier, this field inherits from the code defined at the level of the associated supplier category.

This code can be modified.

The three-way match is a reconciliation process used to validate the payment of an invoice, with a minimum and a maximum tolerance threshold. The reconciliation is carried out:

• Between the invoice and the order
• Between the receipt and the invoice
• In succession: order-receipt, then receipt-invoice

This field is used to indicate a value intended to complete the counter used for invoices generated in a self-invoicing process. It is indeed necessary to have a unique sequential number by supplier.

This value is mandatory if you create an invoice for this supplier, in a self-invoicing process.

Enter the agreement number generated from the "Portal das Finanças."

Enter or select one of the following:

• CE Foreign buyer
• FE Foreign supplier
• FN National supplier

This field is used to enter the control type chosen for the credit level and to check whether the orders risk to be block or not for financial reasons.

This is the amount of the maximum authorized credit level by the supplier. It is used if the credit level is set to the checked value.

Select this checkbox if payments for this supplier are blocked. If they are blocked, invoices coming from this supplier are not included when processing automatic payments.

In entry, when in dispute with the supplier, specify the behavior of:

• Purchase requests
• Purchase orders
• Purchase invoices

Use this field to define how to manage a dispute from this supplier:

• No: Authorize the transaction from this supplier.
• Warning: Display a warning message for this supplier.
• Hold: Block all new transactions from this supplier.

Select this icon to:

• Enter information on the supplier as a note. This information is available for inquiry in the functions that have been selected at the Note category level.
• Define a validity period for the note.
• Specify it the note needs to be displayed automatically.
• Create multiple notes for the same supplier, and indicate if they need to be displayed as a priority.

For more information, see the documentation on Notes.

You can enter a code to link a statistical group to the customer. This code is controlled in the table of statistical groups. It can be used in statistics, price list settings, or as a selection criteria in specific automatic processes.

This field is used to enter the invoicing supplier code, initialized by default to the supplier code entered in the header.

The supplier can be another supplier chosen from the supplier table.

This field is used to indicate an invoicing address code for the selected invoicing supplier. The address by default of this supplier is suggested.

When entering the invoice, this address code is suggested. This code is modifiable if necessary.

This field is used to enter the code of the supplier to pay, initialized by default to the supplier code entered in the header.

The supplier can be another supplier chosen from the supplier table.

The pay-to BPs are either suppliers or miscellaneous BPs.

This field is used to indicate an invoicing address code for the selected paid supplier. The address by default of this supplier is suggested.
When entering the invoice, this address code is suggested. This code is modifiable if necessary.

This supplier group code, initialized by default with the supplier code entered in the header.

This field is used to specify whether the BP code risks to be initialized with the invoicing supplier, the paid BP or the BP group (depending on the common data setup INIBPRRSK).

This code can be manually modified. The credit control is carried out for this supplier.

This field is used to specify the supplier accounting code.

The account structure is not compulsory data.

If a structure is loaded, it is submitted to be applied upon the creation of a supplier invoice (once the invoice tax excl. amount has been entered).

When this box is checked, it indicates that the supplier is a contractor within the framework of the DASD2 declaration (French procedure).

This information is used to extract the fee lines (linked to a service supplier), the accounting postings (linked to a supplier), in order to generate the DADS.

If the Service supplier field is empty, the Service supplier code is the same as the supplier code.

The 1099 form type indicates that a supplier is reportable to the Internal Revenue Service for payments made. Possible valid values are: None. Misc, Dividend or Interest. This value defaults from the supplier to the invoice, but can be changed.

Default box number with respect to which payments must be printed on the 1099 record. Box numbers vary according the 1099 record at use. This value defaults from the supplier to the invoice, but can be changed.

Inactive 1099 boxes are not available for selection.

This grid is automatically loaded with the default dimension types associated with the basic supplier data.

An analytical dimension is an element of the analytical chart of accounts on which accounting entries can be posted.

Each analytical dimension type represents a specific division of the company into a set of analytical payment attributes.

An analytical dimension is thus an analytical payment attribute within a dimension type.

Enter the code associated by default to the current BP and used to define the payment conditions.
This code determines:

• The payment method
• The open item type
• The scheduling of payments (one or several open items: immediate credit, 30 days, end of the month, etc.)

When managing this table, it is possible to simulate the calculation rules applied in entry mode.

Enter the code linked by default to the current BP, which is used to identify the early discount and late charge rates (up to 12). These rates will be applied to a payment depending on a number of early or late days compared to the due date.

• The automatic payment proposal processing automatically assigns this bank account to all the payments of this BP.
• This bank code is used in the Bank field of the Data tab in the Cash forecasts function.

This field is used to define the distribution of bank expenses between the issuer and the beneficiary. At the end of the process, this information is given in the generated bank files.

The following codes are suggested:

• 13: recipient
• 14 (default code): issuer or recipient
• 15: issuer

List of retention codes to be applied to the supplier.

A tax rule represents the tax territoriality principle, in other words, the calculation rules to be applied to determine the tax amount.

As a general rule, by crossing a tax rule linked to the BP with a Tax level, you can determine the tax code to be applied to the document line and so, to the entry line.

In this field, you enter the tax rule associated with the BP: this tax rule will be suggested by default in all the transactions used by this business partner.

This flag is used to determine whether the amounts of the supplier BP invoices Exclude tax or Include tax.

It is initialized from the supplier category value.

This field is used to specify if the supplier is also the tax receiver.

Select this checkbox to specify that the provincial taxes must be applied to the selected customer.

The regional tax grid can then be accessed. It is only about the management of BP invoices. The regional taxes from the sales and purchase modules are managed via the Tax determination function.

Special allowance rate specific to the supplier.

No help linked to this field.

This is the title of the province.

This field is used to define whether the tax applies upon entry in the region, upon exit, or always.

This field is designed to specify if the customer is a tax collector for this provincial tax.

This is the mark given to the supplier for the respect of lead times.

Coefficient applied to the assigned note for the lead-time adherance for this supplier.

This coefficient is initialized by default to a value given to this coefficient in the supplier category table.

This is the mark given to the supplier for respecting the price list

Coefficient applied to the assigned grade for price compliance for this supplier.

This coefficient is initialized by default to a value given to this coefficient in the sup plier category table.

Grade given to the supplier for quality compliance for this product.

Coefficient applied to the grade assigned for quality compliance for this supplier.
This coefficient is initialized by default to a value given to this coefficient in the s upplier category table.

This is the mark given to the supplier for respecting quantities.

Coefficient applied to the grade assigned for quantity compliance for this supplier.

This coefficient is initialized by default to a value given to this coefficient in the supplier category table.

This is a mark given to the supplier according to free criteria.

Coefficient applied to the grade assigned according to a criterion left free for this supplier.

This coefficient is initialized by default to a value given to this coeffici ent in the supplier category table.

This is the grid line used as a basis for the graph that contains the notes.

This field indicates the title of the grid line.

This field specifies the address code of the bank ID number, controlled in the address codes of the managed entity (company, site, customer, supplier, etc.).

This address code is used to define the default bank ID number in payment contexts where an address is known.

This code is used to identify the Country and determines the following formats and if they are required or not for the country:

• The phone number
• The number format that identifies a company or an activity, such as tax ID number, NAF in France
• The postal code
• The VAT ID number
• The bank account number

The IBAN is an internationally agreed standard of identifying bank accounts in a structured format.
IBAN can be used in national and/or international payment transactions (country-specific).
The IBAN code consists of: 

• A 4-digit IBAN prefix composed of:
  - a country code (2 letters),
  - two check digits
  This prefix is displayed. It is calculated automatically upon the bank account information entered in the Bank ID field.
• The bank account information (country-specific, up to 30 characters).

This number identifies the bank account of a given bank, for a given country.
The entry format of a Bank ID number is dependent on the country where the bank is domiciled.

For the entry of the Bank ID number to be correct, it is necessary to predefine the entry format in the Country table and to activate the option IBAN management for those countries supporting the IBAN format.

This field indicates that the Bank ID number is used by default for payments (in the absence of a more precise rule).

This field displays the Whitelist status for the supplier as follows:

This code is used to identify the currency associated with the bank account.
It is managed in the currency table.

It is recommended to use the ISO coding during the creation of a new currency.

This field requires the KSW – Swiss localization activity code to be active. You use it to enter the ISR customer number for the given bank account. This number is used for payments with ISR number (inpayment slip with reference numbers).

For suppliers, the ISR customer no. is also used to search for a matching BP account if support for ISR code line entry on purchase invoices is active in the SWIPURBVR - Swiss ISR usage purchasing parameter (LOC chapter, SWI group).

This field, which is mandatory for payments, defines the paying bank related to the account number. The first line contains the name of the bank.

This field identifies the bank account's beneficiary (physical or moral person).

To perform the automatic processing of payment requests, the sender's bank needs the BIC code of the recipient's bank. This code is an ISO identifier managed by the international banking system, and namely the SWIFT system, the Society for Worldwide Interbank Financial Telecommunication.

The BIC code is the only standardized bank identifier at international level. All banks can have a BIC code, even if they do not belong to the SWIFT network.

The BIC code can be comprised of 8 to 11 characters. In both cases, the first 8 characters of the BIC code generally designate the bank's head office and are structured under the form BBBB PP AA, which correspond to the following information:

• BBBB is the bank code.
• PP is the ISO country code.
• AA is a service code often to serve a geographic purpose.

In some commercial exchanges, upon the request of Business Partners or payment issuing banks, an intermediary bank is sometimes used. For that purpose, the identifiers of this bank must be entered (BIC code, paying bank, country). This information remains optional (it does not need to be entered if no intermediary bank is mandatory).

Use this window to enter the bank details in your local format. The information entered is then automatically recovered in the fields of the Bank details section.

This window automatically opens when leaving the Country field, but only if the following conditions are met:

• This window exists for the selected country.
• The window code is specified in the Bank detail window of the Country function.
• The user parameter LOCSCRACT - Bank detail screen activation (TC chapter, INT group) is set to Yes.

Each contact associated with the record is identified by a unique key, which is used to share contacts common to several records.

This code defines the unique key in the contact record. This key can be manually assigned or if it is not entered, it can be defined via the CCN sequence number counter.

By default, this counter is constructed of a sequence number made up of 15 characters. To ensure the correct functioning of the Contact object, it is strongly advised to conserve these standard characteristics.

Indicate the family name of the contact.

Each contact associated with the record is identified by a unique key, which is used to share contacts common to several records.

This code defines the unique key in the contact record. This key can be manually assigned or if it is not entered, it can be defined via the CCN sequence number counter.

By default, this counter is constructed of a sequence number made up of 15 characters. To ensure the correct functioning of the Contact object, it is strongly advised to conserve these standard characteristics.

This information can be used on documents to be sent to contacts.

Indicate the family name of the contact.

First name of the contact.

This field specifies the position of the contact to choose from a predefined list.
The local menu 233 lists all the possible positions.

This text field indicates the department to which the contact is attached.
No table controls this information.

This field, used for information purposes, makes reference to the codes entered in miscellaneous table 906.

This fields specifies the language of the contact.

Birthday of the contact, only present for information reasons.

The value of the contact's address code, controlled in the address codes of the supported entity, is for information purposes only. This code is used to link the contact to one of the addresses of the relevant entity.

Title associated with the previous code.

This field is used to specify the email address of the contact.

This field indicates the phone number. Its entry format depends on the country.
The level of control applied to the entered number format depends on the general parameter CTLTEL - Phone number control (SUP chapter, INT group).

This field specifies the fax number where the entry format is identical to that of the telephone and is dependent on the country.

This field indicates the mobile phone number with an entry format that depends on the country.

This indicator is designed to specify that the contact cannot be selected in a mailing.

When this box is checked, the selected contact becomes the default contact.

Order form

Select this action to enter an edited text on the notes sent to the supplier.

Return slip

Select this action to enter an edited text on the return notes sent to the supplier.

Notes P/R not due 1

You can manage up to three notes payable/receivable, for distinct purposes. This is defined at the payment transaction setup level: on the Steps section, you can choose, define and update a note payable/receivable when an intermediate posting is performed.

Notes P/R not due 2

Notes P/R not due 3

Extensions

Orders

Select this action to view the orders for this specific supplier.

Order line

Select this action to view the order lines for this specific supplier.

Receipts

Select this action to view the receipts for this specific supplier.

Receipt line

Select this action to view the receipt lines for this specific supplier.

Invoices

Select this action to view the invoices for this specific supplier.

Invoice line

Select this action to view the invoice lines for this specific supplier.

Returns

Select this action to view the returns for this specific supplier.

Return line

Select this action to view the return lines for this specific supplier.

Accounting / Accounts

Select this action to access the supplier account management (including all control accounts by default).
From each inquiry line, click the Actions icon to access the details of the corresponding document (order, receipt note, invoice, return note). The account inquiry provides access (zoom) to multiple elements according to the selection.

Accounting / BP situation

Select this action to view the global situation of the supplier, with regards to their schedule, financial and commercial credit levels, and last operations performed for this supplier.

Accounting / Risk analysis

Select this action to display the BP situation when directly positioned on the information relative to the supplier financial risk.

Accounting / Last operations

Select this action to display the BP situation when directly positioned on the information relative to the last operations carried out for this supplier.

Accounting / Aged balance

Select this action to access the aged balance of the supplier at the given date.

Create order

Select this action to directly access the Order creation function. You can thus view the selection list of performed orders or orders to be performed for the selected supplier. If you click New, the order is pre-entered with the supplier information. The order is then considered as a performed order.

Create invoice

Select this action to directly access the Invoice creation function. You can thus view the selection list of completed invoices or invoices to be completed for the selected supplier. If you click New, the invoice is pre-entered with the supplier information. The invoice is then considered as a completed invoice.

Select this option to check if the supplier's bank account is on the Whitelist. The status and verification date display in the WL column in the Bank details grid as follows:

• OK (date) in green: This supplier is on the list for the current date.
• OK (date) in yellow: This supplier was on the list when last checked on this date.
• Not OK (date) in red: This supplier is not on the list since the last check.
• Not checked yet in grey: This supplier has never been checked.
• N/A: The No WL verification checkbox is selected for this supplier.

BP ID validation

This validation functionality is available in several functions. It is limited to French companies, which are listed in the French government SIRENE database. You can use it to confirm data related to an existing BP and to help build an accurate BP record when creating a new BP.

You can access this functionality from the Site tax ID no. field or from the Actions menu in these functions:

• BPs (GESBPR)

• Carriers (GESBPT)

• Customers (GESBPC)

• Prospects (GESBPP)

• Sales Rep (GESREP)

• Suppliers (GESBPS)

How to validate a BP

This only applies to French BPs registered in France.

For an existing BP: You can compare data in your record with the SIRENE database. The BP information block displays data in the current record that is compared against the SIRENE database.

For a new BP: You can find information about a new BP to complete the new record. In this case, the fields in the BP information block are empty.

In the Site tax ID no. field, select BP ID validation from the More actions icon. Or select BP ID validation from the Actions menu.

In the BP ID validation screen that opens, you can search the SIRENE database according to the search criteria you enter. You can search by 1 or up to all 4 criteria. All entered criteria are considered in the search. For example, if you search by a company name and a city, results match both inputs. If you enter a Company name, you can search for all companies that begin with the characters entered in that field or for all companies that contain those characters.

The Company information grid displays results, if any, found in the database based on all criteria entered.

The Site information grid displays a list of sites with unique SIRET numbers that share the same SIREN number. If you search by Company tax ID no. and Site tax ID no., there is only 1 result in the grid because SIRET numbers are unique for each company site.

Working with search results

The Company information and Site information grids display results from the search of the SIRENE database. Each grid only displays up to 300 records.

The grids highlight fields where the data in your record and the database do not match. If a field is highlighted in yellow, the SIRENE data does not match your records. If you are creating a new BP, the columns are highlighted yellow but there are no reasons. If a row is highlighted in red, that company is listed as closed in the SIRENE database.

The grids display the full company and site addresses.

The Reason column details why a field or fields are highlighted such as

• A closed site or company

• A duplicate SIRET number

• A different name, address, postal code, or city

In the Site information grid, select a site with an address that is a match for the company you want to validate. The matching company in the Company information grid is automatically selected and the Site information grid only displays the site or sites for that company.

For an existing BP: If the records are different, you can select Update to overwrite the current BP record with the data from SIRENE.

For a new BP: Selecting Update populates the new BP record with the data from SIRENE.

Address management

The Site information grid includes the Update address column.

To update an address, you can enter or select an address code for the site on the line.

If you're adding a new address, you also need to enter a unique address code. The code can contain up to 5 characters.

A code is required to update the address.

After confirming the new address and code, these are added to the BP record.