Use this function to perform the mass generation of interviews by interview type and by period.

Prerequisites

SEEREFERTTO Refer to documentation Implementation

Screen management

Creation of an interview campaign

An interview campaign must be launched for each period and each interview type.
After entering the different criteria, click the Create button to create the interview campaign.

Specific cases
  • Concerning the multi-contract employees, as many interview records (GESEVA function) are created as there are contracts.
  • For an employee whose contract-chrono applies to several active activity periods, the interview refers to the last active period.
Duplication principle

To avoid having to reenter all the data from a campaign to another, you can duplicate an interview campaign record provided you modify the interview period.
The result of duplicating an interview campaign record on the interview records (created by means of the interview campaign) is as follows:

  • The cycle of the new interview record is 'In progress' irrespective of the initial validation cycle ('In progress', 'Validated by N+1', 'Validated by N+2' if the record is generated from the portal and 'In progress', 'To be validated by employee', 'To be validated by N+1', 'Validated by N+1', 'Validated by N+2').
  • The header data are recovered except the campaign code if it was already specified. A new campaign code is assigned.
    The standard job and the position originate from the career record if the Career follow-up option is activated (Career follow-up check box selected in the contract record). If the option is not activated, the information originates from the contract record.
  • The data from the General tab are kept.
  • On the Performance tab, the new objectives from the previous interview record are loaded.
  • The data from the Skills tab are not kept. They must be reinitialized.
  • In the Prospects tab, completed training periods match the interview period. The requested training periods will be entered by the manager during the interview.
  • Data from the New objectives tab are not kept. The new objectives must be entered.
  • On the Comments tab, the comments from the previous interview record are recovered and displayed in the Previous interview reviewer and Employee previous interview fields (disabled fields that cannot be modified). The comments for the new interview can be entered in the Reviewer and Employee fields.

Entry screen

Block number 1

Code (field COD)

Campaign code (15 characters maximum). You can create it manually or it can be generated by a sequence number.
This code will identify the campaign during tracking or reminder operations.
Active (field ENAFLG)

Use this box to specify whether the current record must be activated or not:

  • If this box is checked, the record can be used in other records (documents, parameters, etc.) or during a mass processing,
  • If it is not checked, the record is considered to be deactivated and cannot be selected.
Legislation (field LEG)
Description (field DESAXX)

This long title is used as title in screens and reports.
Short description (field SHOAXX)

This short title is used as a title in screens and reports. It can be translated. It is recorded in your connection language.

If you want to translate it into another language:

  • Click Translation from the Actions icon in the related field.
  • In the Translation window, add a new language code with the translation in this language.
Interview type (field EVATYP)

Code of the interview type (interview types are for example performance, development, professional, etc.).
The list of interview types can be customized in the miscellaneous table no. 464 - Interview type.
The interview type is available in the selection panel to filter the list according to this criteria.
Evaluated period start date (field STRDAT)

When the interview displays the professional type, these fields are entitled From deadline and To deadline. The period applies to the deadlines. The professional type interview is specified in the EVAPRO – Professional interviews parameter (TC chapter, CAR group).

SEEINFO The "professional" interview is specific to the French legislation. It is a mandatory event which takes place every two years (the period between two so-called deadlines spans two years). It must be distinguished from the 'performance' interview which takes place every year.

For all other types of interviews, these fields are entitled From evaluated period and To evaluated period. The period applies to the evaluated period.

For example:
Let us consider an interview campaign for the year 2011.
The interview forms are generated on February 1st 2012.
Consequently, interview forms are generated for those employees with:

  • A start date earlier than 31/12/2011
  • And an empty leave date
  • Or a leave date that is later than or equal to the evaluated period end date.
Evaluated period end date (field ENDDAT)

General

Company (field CPYCEV)

Select the company for which the interview campaign is extracted.

Site (field FCYCEV)

Select the site for which the interview campaign is extracted.
This field is only available if a legislation is identified.

Department (field SRVCEV)

Select the department for which the interview campaign is extracted.

Population (field POPCEV)

If no other criteria is entered, the population is taken into account.

Profile (field PRFCEV)

Select the profile for which the interview campaign is extracted.
SEEINFO This field is only available if a legislation is identified.
Position (field POTCEV)

Select the position for which the interview campaign is extracted.

Standard job (field JOTCEV)

Select the standard job for which the interview campaign is extracted.

Grid Reviewer

Reports

By default, the following reports are associated with this function :

  LISTCEV : Campaign list

This can be changed using a different setup.

Specific Buttons

Click the Interview generation button to generate the interview campaign.

In the displayed window, the criteria selected by default match those defined for the campaign.

Once the campaign is generated, the interview records are automatically stored in the Interview function.

Generation

Campaign (field CODCEV)

This data cannot be entered. It is inherited from the campaign selected in the previous screen.

Interview type (field EVATYP)

This data cannot be entered. It is inherited from the campaign selected in the previous screen.

Evaluated period (field STRDAT)

This data cannot be entered. It is inherited from the campaign selected in the previous screen.

To evaluated period (field ENDDAT)
Skills initialization (field INICPC)

Select this check box to initialize the requested and validated skills (in the Requested skills and Validated skills tables of the Interview function) upon creation of the interview records.

Simulation (field SIMUL)

When this box is checked, the operation is not really executed, but only simulated. The resulting detailed trace file describes what would have been performed if the operation had not been executed in this mode.

Criteria

All companies (field ALLCPY)

Enter the criteria to limit the generation of the campaign to a group of given employees.

Company (field CPY)
All sites (field ALLFCY)
Site (field FCY)
Legislation (field LEG)
All departments (field ALLSRV)

Enter the criteria to limit the generation of the campaign to a group of given employees.

Department (field SRV)
Population (field POP)
Profile (field PRF)
Position (field POT)

Enter the criteria to limit the generation of the campaign to a group of given employees.

Standard job (field JOBPOT)
Employee from (field MATSTR)

This field defines the selection ranges of the employees' ID numbers to be processed by the function.
Employee to (field MATEND)
Other criterion (field CRI)

Enter the criteria to limit the generation of the campaign to a group of given employees.

SEEINFO This function is only available if the interviews have been generated.

Use the Interview tracking button to generate a progress report for an ongoing campaign.
Select the required criteria and click OK to validate the selection.

A window is displayed. It shows the progress report of the campaign in the form of a table and a graph.
Double-clicking on a line displays the detail for a given employee.

Tracking

Campaign (field CODCEV)

This data cannot be entered. It is inherited from the campaign selected in the previous screen.

Interview type (field EVATYP)

This data cannot be entered. It is inherited from the campaign selected in the previous screen.

Evaluated period (field STRDAT)

This data cannot be entered. It is inherited from the campaign selected in the previous screen.

field ENDDAT

Criteria

All companies (field ALLCPY)

Enter the criteria to limit the generation of the campaign to a group of given employees.

Company (field CPY)

Alphanumeric characters used to identify a company in a unique manner.
It is possible to define one or several sites within the same company.
It is possible to define a company as not being a legal company (then, it serves for reporting purposes only).
All sites (field ALLFCY)

Enter the criteria to limit the generation of the campaign to a group of given employees.

Site (field FCY)
Legislation (field LEG)
All departments (field ALLSRV)

Enter the criteria to limit the generation of the campaign to a group of given employees.

Department (field SRV)
Population (field POP)
Profile (field PRF)
Position (field POT)

Enter the criteria to limit the generation of the campaign to a group of given employees.

Standard job (field JOBPOT)
Employee from (field MATSTR)

This field defines the selection ranges of the employees' ID numbers to be processed by the function.
Employee to (field MATEND)
Other criterion (field CRI)

Field only available if no other criterion is entered.