Use this function to define a position file.

A position can belong only to a standard job.
A standard job can belong only to a branch.
A branch can belong only to a sector.

The link between the position and the standard job is not mandatory, but a standard job must be linked to a branch or a sector.

You can manage the standard job or branch level only, without managing the position level.

Prerequisites

SEEREFERTTO Refer to documentation Implementation

Screen management

Header

The header is used to identify the position.

Position (field COD)

Code identifying the current record.

Legislation (field LEG)

In multi-legislated folders (where the LEG activity code is active), the Legislation fields are displayed.

  • If a legislation has been set in the LEGFIL (Legislation selection filter) parameter (SUP chapter, INT group), it is used as the default but can be changed if needed.
  • If LEGFIL has no legislation set, there will not be a default, so the Legislation field will have to be entered appropriately.

If a legislation is entered in the record header, other fields entered must follow any rules applicable to the legislation.

If a legislation is not entered in the record header, it might be deduced from another element (such as the company, site, or employee) and again, other fields entered must follow any rules applicable to the legislation.

If a multi-legislation group of companies is selected, other fields entered must follow any rules applicable to the legislation of at least one company in the group.


Example

If you select a group of British (BRI) and French (FRA) legislation companies, you cannot enter a value in a field that is only applicable to the South African (ZAF) legislation.

In single legislation folders (where the LEG activity code is not active), the Legislation fields are not displayed.
Description (field DES)

Description used by default in reports and screens (if there is enough space).
If you have limited space, you can use the short title if there is one.

Tab General

Use the General tab to:

  • View and enter the main characteristics of the position
  • Define the company, site, and connection department and the position which is higher in the hierarchy
  • Assign missions specific to the position.

General

Short description (field DESSHO)

Short description.
Description on 10 alphanumeric characters.

Validity period from (field DATSTRVLY)

In the fields labeled From validity and To validity,specify a validity start date and a validity end date for the current position.

Validity period to (field DATENDVLY)
Standard job (field JOBPOT)

Enter or select the standard job which characterizes the current position.

Description

field TEX

Free comment field associated with the current object.

Responsibilities

Responsibility weight (field MISWEIFLG)
Equal (field MISEQ)
Indicator (field INDFLG)
Indicator weight (field INDWEIFLG)
Equal (field INDEQ)

Grid Missions

Role (field MIS)

The Missions table displays the missions which characterize the standard job or the current position.

  • When a position is created, and the standard job is entered, missions are initialized using those which have defined for the standard job.
  • When a standard job is linked to a position, missions are initialized only if no value has been defined for the position.
Responsibility weight (field MISWEI)
Indicator (field IND)
Indicator weight (field INDWEI)

Tab Administrative

In the Fields table, you can list default fields (Field column) and the default values of these fields (Default value column).

These fields and these values are automatically displayed in the contract records when entering the position in the contract records. If you modify the position in the contract record, the system can update the default fields and the values of these fields in the contract record.

The fields and the values specified in the Fields table can be applied to the whole folder, or exceptionally to a company, a site, a collective agreement, a population.

If you modify the list of default fields, or the values of these fields, or both, you can apply these mass modifications to all the contracts. To apply the mass modifications to all the contracts, use the Contract field upd criteria function.

Grid

Field (field FLD)

For a field, define a default value for a company, a site, a collective agreement, a population. These default values are used and initialized in the contract records.

Description (field TIT)
Level (field LEV)

For a field, define a default value for a company, a site, a collective agreement, a population. These default values are used and initialized in the contract records.

Legislation (field LEGLEV)
Company (field CPY)

For a field, define a default value for a company, a site, a collective agreement, a population. These default values are used and initialized in the contract records.

Site (field FCY)
Collective agreement (field CLLCVT)
Population (field POP)
Default value (field VALDEF)

For a field, define a default value for a company, a site, a collective agreement, a population. These default values are used and initialized in the contract records.

Total payroll

Employee template (field EMPMDL)

The template employee of a profile is used as a payroll reference to initialize the variables of the first pay of an employee having the same profile.

You do not need to enter a template employee.
Employee (field NAMMDL)
Preloading

To preload the list of fields in the table, click the Actions icon located at the beginning of each line in the grid, then click Preloading.

The fields which are initialized in the table correspond to those fields having the Universal pre-loading check box selected in the Employee field dictionary.

Tab Positioning

The fields of the Positioning tab are automatically loaded when you enter or select a classification code.

Collective agreement classification

Classification (field CCV)

Enter or select a classification code. The classification code corresponds to the classification as per the labor agreement of the standard job or current position.

When you enter or select a classification code, the other fields of the Positioning tab are automatically loaded.
Description (field DES)
Minimum salary (field SALMIN)
Maximum salary (field SALMAX)

Positioning

Company (field CPYPOT)

Company, site and reporting department of the current position.

Site (field FCYPOT)
Department (field SRVPOT)
Hierarchical position (field POT2)

Hierarchical position of the current position.

Median gross salary

Salary to sequester (field FLGSAL)

Yes

The calculation of the median salary does not apply to this position. Select Yes to exclude the salaries of the managers in the median salary calculation, for example.

No

The median salary can be calculated for this position.
Median salary (field SALMED)

The median salary for this position is automatically calculated and displayed in this field.

The median salary is the salary representing the salaries for this job in the folder. It is the salary above which half of the employees has a higher salary and the other half, a lower salary.

Classification

Job grade (field JOBGRA)
Occupation level (field OCPLEV)

Skills info

Scarce skill (field SCACPC)
OFO code (field OFOCOD)

Equity info

Employment type (field EQUEMPTYP)
Foreign worker (field STG)
PDI flag (field PDIFLG)
Race group (field RCEGRP)
Individual's gender (field SEX)
Start date (field PDISTR)
End date (field PDIEND)
Disabled flag (field HDCFLG)
Type of disability (field HDCTYP)
Start date (field HDCSTR)
End date (field HDCEND)

Tab Skill set

Block number 1

Profession (field JOBGRP)

Each standard job type must be linked to only one profession.
This profession is automatically displayed in this field. It corresponds to the profession linked to the standard job. 

SEEINFO The standard job is defined in the General tab.
Family (field UOMGRP)

The family is automatically displayed in this field.  It corresponds to the family linked to the profession. You cannot modify it.

Grid Group of skills

Group of skills (field CPCFAM)

In the Group of skills grid, enter one or several groups of skills to initialize the list of skills required for the standard job or the position.

When the skills are initialized, you need to adapt and complete them in the Skill list tab.

Tab Skill list

The Skill list tab contains all the skills and levels required for the position. These skills can either originate from the linked standard job (Standard jobs function) or from a higher level (branch, sector, folder). Skills are initialized according to the group of skills specified in the Skill set tab.

SEEINFO The Skill list tab can only be accessed if the GPEC module has been purchased.

Grid Global list of skills

Skills (field CPC)

List of skills required for the standard job or the current position.

Level (field NIV)

Level of skill required for the standard job or the current position.

Inheritance (field ORI)

The inheritance is useful to know the source of the skill:

  • If a skill and its level are required for all the jobs of the folder, the inheritance has the Folder value.
  • If a skill and its level are required for all the jobs of this sector, the inheritance has the Sector value.
  • If a skill and its level are required for all the jobs of this position, the inheritance has the Branch value.
  • If a skill is defined in the standard job, the inheritance has the Manual value.
  • If a skill originates from of a skill group, the inheritance is Group of skills.

When you modify a skill line, the inheritance switches to Manual: the skill is no longer linked to the upper levels and it cannot inherit the updates performed at upper levels.
Weighting (field WEI)

Weighting of the skills required in the profile search function.
Weighing is used to sort the skills in order of importance. This coefficient is initialized by default to 1.
Key skill (field FLGKEY)

The key skill specifies if the skill is a mandatory, strategic or rare condition for the company or the group. This option is used as a selection criterion in comparison and simulation tools and in reports.

Critical skill (field CRSFLG)
Level scale
Skills
Manual inheritance

The manual inheritance is used to change the inheritance. As a consequence, the skill loses its link with the skill group, which excludes it from the updates launched from the skill group.

SEEINFO The skill group facilitates the entry by initializing the skills in the list of skills.It is recommended to use the manual inheritance, so that the level required for the job or the position is not reinitialized when the skill group is updated.

Tab List of employees

The List of employees tab displays the list of active employees occupying the position.

Grid Employees in this position

Employee ID (field REFNUM)
Contract (field CTRNUM)
Start date (field CTRDAT)
Title (field CIVCTRA)
Last name (field NAM)
Employee's first name (field SRN)
Employee

Tab Authorizations

The Authorizations tab contains the list of clearances and authorizations required to occupy the position.

Grid Permits and authorizations

Authorizations (field HAB)
Description (field DES)
Comments (field HABCMT)

Tab Position hazardous conditions

The Position hazardous conditions tab is only available for the French legislation.

Use the Position hazardous conditions tab to define the risk factors linked to the position.

The legislation requires the exposure of employees to the risk factors linked to the positions they occupy to be assessed. Hazardous work conditions are assessed at position level. You need to assess and declare the risk factors once a year. The purpose is to check whether the employee is exposed to risk factors beyond the strain levels set by decree, based on their activity/activities, under normal working conditions throughout the year.

The Hazardous conditions criteria table displays the risk factors linked to the position.

SEEINFO In standard mode, the risk factors subject to declaration and contributions are supplied in the miscellaneous table number 410 Risk factors of hazardous work conditions. In this table, you can add the risk factors of hazardous work conditions linked to the activity of your company.

You can associate validity start and end date to each risk factor. In addition you can enter comments regarding the implemented prevention measures or a global comment.

The data contained in this tab is used when extracting the hazardous condition information. It populates the individual hazard records provided to each employee.

SEEINFO The individual hazard records, or exposure records, are managed in the Exposure records function.

Once the risk factors of the position are defined, you can print the description record of the hazardous conditions linked to the position (HRPOTPEN report, entitled Position hazardous conditions). To print the the description record of the hazardous conditions linked to the position, you need to follow the steps listed hereafter:

1. Click the Printer icon in the Actions panel.
2. Click Record. The Enter report parameters is displayed.
3. In this screen, specify the required elements that you want to include in the report. These parameters are, among others: 

  • Reference date: if you enter a date in the First value column, the report will display the status of the risk factors on this date. If you do not enter any date, the report will display the history of the risk factors for the position.
  • All factors: if you enter No in the First value column, the report will only list those risk factors defined for the position. If you enter Yes, all factors will be listed in the report, but only those defined for the position will be selected in the report in the Identified risk column.

SEEINFO The description record of the hazardous conditions associated with the position provides the history of exposures to hazardous conditions for a specific position. It does not correspond to the individual record which should be provided to each employee.

Miscellaneous

Excp. hazardous cond (field FLGEXCPEN)

This field is only available for the French localization.

If the Excp. hazardous cond in cont box is selected, hazardous work conditions can be managed at contract level, in the contract record.

SEEWARNING Hazardous work conditions are managed by default at position level. Managing hazardous work conditions at contract level is possible but it must remain an exception.

To manage hazardous work conditions at contract level, you also need to select the Excp. hazardous cond in cont checkbox in the Hazardous work conditions tab in the contract record. You will manage the factors and comments in this tab.

To print the individual record to be provided to the employee, data is read at contract level, not a position level.

Grid Hazardous conditions criteria

Risk factor (field PEN)

This field is only available for the French legislation.

Enter or select a risk factor code.

Risk factors are managed in the 410 miscellaneous table Risk factors of hazardous work conditions. In this table, each risk factor is associated with the following elements:

  • A code expected by the N4DS standard (N4DS code column)
  • An order number (Order column) The order number defines the order of the factors when printing the individual hazard records. If the order number is set to 0, the factor is not displayed in the individual hazard record.
Start date (field STRDATPEN)

This field is only available for the French legislation.

Enter the validity start and end dates of the risk factor. These dates are useful if the risk exposure linked to a position changes from one year to the next.

The start date is usually the 1st of January because the assessment is based on a year.

Dates for the same risk factor cannot overlap.
End date (field ENDDATPEN)
Title (field LIBPEN)

Detail

Risk factor (field WPEN)

This field is only available for the French legislation.

The risk factor and the validity start and end dates entered in the Hazardous conditions criteria table are initialized in the Detail block based on the line of the table where you are positioned.
Start date (field WSTRDATPEN)
End date (field WENDDATPEN)
Org. prev. measures (field WPRVORG)

This field is only available for the French legislation.

You can enter comments on the work strain factor (organizational, collective or individual preventive measures, or global comment).
Coll. prev. measures (field WPRVCOL)
Title (field WPRVIND)
Comments (field WCOMMENT)

Reports

By default, the following reports are associated with this function :

  LISTHAB : Authorization list

  LISTPHAHAB : Acquired authorizations

  LISTPOT : List of work centers

This can be changed using a different setup.

Error messages

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The Hazard cond contract update function is only available for the French localization.

You can access the Hazard cond contract update function if the Excp. hazardous conditions check box is selected.

Use this function to select contracts and the risk factors you want to update in these contracts if a risk factor has been modified for the position.

1. In the selection screen, enter the selection criteria required to display the contracts you want to update, then click OK.

Contracts assigned to the position are displayed in the Contracts assigned to the position table.

The risk factors linked to the position are displayed in the Risk factors to allocate table.

2. Select the contracts and risk factors you want to update (in other words, delete and replace) and click OK.

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The only error messages are the generic ones.

Tables used

SEEREFERTTO Refer to documentation Implementation