Projects

Code of the project, generated automatically by calling up a counter defined in the allocation of counters from the "Accounting" module. If the company defining the project is allocated to a specific counter, this counter is used to generate the project coding. Otherwise, the counter used is the general one. The general counter must thus contain a counter code used by default. If no counter code is specified at this level, a warning message indicates that the default counter code has not been specified.

Project description: This field is used to associate a description to the record. Such a description can be printed on the reports, displayed when the code of the record is entered in a screen, or used in selection.
Used by default on reports and entry masks, the title is replaced by the short title when display or printing constraints require it.

By default the short title, the long title or the column header of a data are recorded (on creation/update) in the connection language of the user.
You can add your translation in another language using the Translation function:

• Click Translation from the Actions icon in the corresponding field.
• In the Translation window, add a new language code with the translation in this language.

A user who logs on with this language will view the short description, long description or column header in their connection language if a translation exists. Otherwise, these descriptions will be available in the folder language.

The connection language must be defined as a default language for thefolder.

The short description replaces the standard description when display or print constraints require it.

By default the short title, the long title or the column header of a data are recorded (on creation/update) in the connection language of the user.
You can add your translation in another language using the Translation function:

• Click Translation from the Actions icon in the corresponding field.
• In the Translation window, add a new language code with the translation in this language.

A user who logs on with this language will view the short description, long description or column header in their connection language if a translation exists. Otherwise, these descriptions will be available in the folder language.

The connection language must be defined as a default language for thefolder.

Project Manager Code.

Company group code, site or company or project definition site group. The assignment of a project to a site or company group is authorized only if all the companies of the group use the same currency.

Depending on the information that has been entered, the numbering of projects can vary - if the assignment of counters does plan different counters per company. For this reason, the modifiction of this field is forbidden after the creation of the project. If there is an error, the user has to delete the project and create a new one with the right definition level (Site or company group, site or company).

Description of the selected code for the company group, the site group, the company or the project attachment site.

Text field authorizing the entry of a long description of the project.

This access code makes it possible to prohibit access to the current record for some users.

If the field is populated, only users that have this access code with read access rights (and write access rights respectively) can view (or with write access rights, modify) the record.

Start and end dates of the provisional study of the project. Optional information.

Start and end dates of the project completion. The entry of this dates is mandatory. They are used to determine the planned length of the project and can help split the annual and pluriannual envelopes. This dates can be modified so as to adjust the length of the project to the completion unpredicted events.

End date of the expenditure forecast period.

Provisional amount of the project. There is no overrun control with respect to this amount when entering the budget objects: envelopes, budgets and budget lines.

Code making it possible to identify the currency of the project. This code is controlled in the currency table. It is advisable to use the ISO coding during the creation of a new currency.

The project can only be linked to a group of sites or a group of companies with the same currency, and the project currency must be identical to the currency of the analytical ledger of the company(ies) to which it is linked.

Project type code used to class projects for statistic purposes. The codes are managed in miscellaneous table 346. This table can be accessed in order to fill up the list of possible project types. (For instance: Investment in capacity, construction, productivity, replacement, foreign investment, functionning project and so on).

Code and title of the project objective, used to sort the projects for statistical purposes. The "objective" codes are managed and controlled in Miscellaneous Table 347, available to the users for addition to the list of possible projects (e.g.: depreciation, operation, upgrade, productivity, replacement, etc.)

The statistic groups are free fields available for reporting needs. Different codes can be managed in the miscellaneous tables 341, 342, 343, 344 and 345, these are not accessible in modification mode.

The description displayed on the screen can be modified via the acess to local menu no 2695. The statistical groups are used in the PROJECT and in the ENVELOPE . After modifying descriptions, the corresponding screens of the PROJECT and the ENVELOPE must be validated so that the modification can be taken into account.

The number of statistical groups displayed on the screen is driven by the STP sizing activity code.

The "Fund providers" field is used to select a BP, controlled in the BP table, and to enter the amount funded by this BP.

There is neither link nor control between the following information:

• Amounts funded and project amount.
• Funding method of the batch if it isqualified as being a "loan" and amount of the batch.
• Data entered to the project and data entered to the envelope.

Amount of the project funded by the selected BP, expressed in the project currency.

Currency of the amount funded by the BP. Initialized with the currency of the project and non modifiable.

Forecasts by periods are used to position expenditure forecasts relating to the project: Start date, end date, planned amount between these date ranges.

Currency code, entered by default via the currency code of the project. Cannot be modified.

All this information is optional and serve as indications. There is no control between the forecast sum and the project amount.

Start date of the expenditure forecast period.

End date of the expenditure forecast period.

Provisional amount of the period.

Currency in which the amounts of the expense forecast are expressed.

Identification code of the lot. Free entry.

Optional field used to entere a brief description of the lot.

First use provisionnal date for a capitalized lot.

Provisionnal amount of the lot, ex-tax, project currency.

Management currency of the lot, entered via the project currency. Cannot be modified.

Code of the financing method of the lot, managed and controlled in miscellaneous table 348 of financing methods (autofinancing or loan).

Code of the site relative to the lot. Optional field. Depending on the project definition level (site group, company group, company or site), the entered site must belong to the project.

Optional field, to be entered if the lot corresponds to a provisionnal capitalization.

Code of the asset to select in the list of fixed assets from the Fixed asset management module.

Provisionnal replacement amount of the selected accounting asset that corresponds to the entered lot amount. No control is done for the lot amount and entered amount for the replacement of the corresponding accounting asset.

Currency of the asset, initialized with the project currency and cannot be modified.

Lot number of the provisional fixed asset, corresponding to the fixed asset to replace.

Code of the asset to select in the list of fixed assets from the Fixed asset management module.

Provisionnal replacement amount of the selected accounting asset that corresponds to the entered lot amount. No control is done for the lot amount and entered amount for the replacement of the corresponding accounting asset.

Currency of the asset, initialized with the project currency and cannot be modified.

Lot number of the provisional fixed asset, corresponding to the fixed asset to replace.