Accounting Entries
- This function makes it possible to inquire all the accounting entries coming from theAccounting entry generation processing.
They may be entries either located in the "temporary" tables in which they were generated or transferred after validation by the accounting task to the "final" tables.
Temporary tables
GACCTMP Entry header
GACCTMPD Entry lines
GACCTMPA Analytical details of lines
Final tables
GACCENTRY Entry header
GACCENTRYD Entry lines
GACCENTRYA Analytical details of lines
- It also enables the link with events and depreciation expenses which took part in the creation of the viewed accounting entry.
Prerequisites
Refer to documentation Implementation
Screen management
The function displays in the main left list all the accounting entries sorted as follows:
- Company
- Site
- Entry type
- Accounting date
- Entry number/name
A second left list: Entries by source type, authorizes the sorting and the selection of the accounting entries from the information linked to the objects used to view them: depreciations, events, etc.
For each of the entries is displayed:
- the entry header
- the ledger
- a first tab displaying the Entry lines
- a second Detail tab presenting the list of the objects that took part in the accounting entry creation.
Header
The header:
- Contains the general information concerning the entry such as the site, the entry type, the entry number, the date, the reference of the log file, etc.
- Specifies the type of tables in which the entry is located.
- either Final tables, when the Accounting task is active,
- or Temporary tables.An entry is kept in the temporary tables, either when the Accounting task is inactive if so the entry could not be validated and transferred to the final tables, or when the Accounting task is active, and the entry is not valid (if so, refer to the accounting task log file). - Displays the ledger for which the set of entry lines displayed has been generated and reminds the management currency. A scroll-down list is used to select, if necessary, one of the others ledgers authorized for the entry type.
Block number 1
| Company (field CPY) |
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This field displays the company code. |
| Site (field FCY) |
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This field cannot be modified and displays the code of the site on which the process is carried out. |
| Entry type (field TYP) |
| Number (field NUM) |
| Date (field ACCDAT) |
| Log file (field TRACE) |
Posting status
| field TYPTAB |
| field CPTBAT |
| field CPTBATICO |
Account core model
| Ledger (field LEDTYP) |
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This field contains the ledger on which the set of entry lines displayed has been generated. It is used, when several ledgers are authorized for this journal type, to select another set in order to display the set of entries generated on this ledger. |
| Currency (field CURLED) |
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This field, which cannot be modified, recalls the code of the currency in which the ledger type is managed. |
Tab Lines
This tab presents the accounting entry lines as they were generated for the selected ledger.
These lines can be analytical.
In this case, the " $" character in the first posting analytical dimension, indicates that there is an analytical distribution. This analytical distribution is due either to an distribution key a priori, or to the aggregation of job objects data with different analytical postings.
In both cases, the system cannot display the totality of the entry analytical information.
The right-click option Allocation opens a window presenting the analytical allocation.
References
| Description (field DESVCR) |
| Reference (field REF) |
| Internal reference (field REFINT) |
| Simulation reference (field REFSIM) |
Allocations
| Journal (field JOU) |
| Status (field STA) |
| Category (field CAT) |
| Transaction (field DACDIA) |
Grid Lines
| Line number (field LIN) |
| Site (field FCYLIN) |
| Ctrl. (field SAC) |
| Account (field ACC) |
| Debit (field DEB) |
| Credit (field CDT) |
| Description (field DES) |
| BP (field BPR) |
| Tax (field TAX) |
| Nature (field CNA) |
| Unit (field UOM) |
| Quantity (field QTY) |
| Distribution (field DSP) |
| field CCE1 |
| field CCE2 |
| field CCE3 |
| field CCE4 |
| field CCE5 |
| field CCE6 |
| field CCE7 |
| field CCE8 |
| field CCE9 |
| Statistic 1 (field STT1) |
| Statistic 2 (field STT2) |
| Statistic 3 (field STT3) |
| Free reference (field FREREF) |
Block number 4
| Total debit (field TOTDEB) |
| Total credit (field TOTCDT) |
Block number 5
| Balance (field SOLDE) |
| Analytical allocation |
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This button is only available on the lines having an analytical distribution which cannot be displayed as a whole in the line. The user can identify those lines through the "$" character displayed in the first analytic dimension. |
| Document |
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This option is used to access the function managing the Accounting entries. |
| Log |
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This option is used to access the log file displaying the generation detail of the accounting entry. |
Tab Detail
This tab displays the list of objects used to make up the accounting entry.
Its content depends on the nature of the objects used:
- When the entry is formed of depreciation expenses, of variances between plans or of provisions for renewal, the tab displays the list of concerned assets.
- When the entry is based on an event, the tab displays the list of the object/event pairs involved.
Each line recaps: the depreciation plan, the FY end date, the period end date and the posted amounts.
The page numbering buttons become active when the number of objects used is higher than the number of lines that can be displayed in the grid.
The first column is used to view quickly if the object used to create the entry still exists or not.
The icon 
indicates that the object still exists: the right click button Detail is then available and makes it possible to tunnel to the object inquiry. See below.
The icon 
indicates that the object does not exist anymore (in an expense entry, this can be for instance a line corresponding to a deleted asset whose records in the DEPREC table do not exist anymore). The right click button Detail is thus not available.
Block number 1
| field FIRPAG |
| field PREPAG |
| field NEXPAG |
| field LSTPAG |
| field NUMPAG |
Grid Original reference
| field DELOBJICO |
| Source (field LNKSRC) |
| Reference (field REF) |
| Event type (field EVT) |
| Depreciation plan (field DPRPLNA) |
| Time stamp (field TIMSTP) |
| Fiscal year end date (field FIYENDDAT) |
| Period end date (field PERENDDAT) |
| Posted charge (field PSTDPE) |
| FYR posted (field PSTEXC) |
| B. vs T. posted (field PSTDER) |
| Book vs tax rev. posted (field PSTDERRVE) |
| Posted rec trf (field PSTRVETRF) |
| Re-ev. rec. posted (field PSTRVACRB) |
| Posted prov. (field PSTACGRPR) |
| F. prov. posted (field PSTFISRPR) |
| Cad. fund decr. posted (field PSTCADCRB) |
| Posted variance (field PSTLNK) |
| Detail |
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This option is only available when the object used to form the accounting entry still exists: these objects are identified by the icon
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Reports
By default, the following reports are associated with this function :
PIECE : Entry print
This can be changed using a different setup.