VAT returns

Use this action to adjust the extracted value on the line. This opens a new window where you can add one or more adjustments to this VAT box.

Information for the Head member displays by default. You can select another company within the VAT entity to enter adjustments for that company or you can enter adjustments at the Entity level. Each time you enter an adjustment, the Submitted value for the VAT entity is updated in the VAT to declare grid. For the group member, you can see that the Submitted value is updated in the Detail by company grid when that company is selected. The Extracted values do not change.

You can manually enter a value and a comment. The User and Date created fields are entered automatically for each adjustment. Each time you enter an adjustment, the Submitted value is updated accordingly. The Extracted value does not change.

After you Validate the VAT return, you can no longer add, change, or remove adjustments.

After extracting data for a VAT return in actual or simulation mode, you can view the list of documents related to the VAT box. For each document in the Details grid, you can navigate to the accounting document.

The grid includes a column that indicates the posting status for each line.

You can refine the results by amounts, entry type, dates, site, and so on.

After extracting data for a VAT return in actual or simulation mode, you can view the list of documents related to the VAT box. For each document in the Details grid, you can navigate to the accounting document.

You can refine the results by amounts, entry type, dates, site, and so on.

Select a VAT box number to see only amounts for that VAT box. You can also enter a company in the Company field to see those VAT box amounts for that company. You can leave this field empty to see all the VAT box amounts for a selected company. Or, enter a VAT box and leave the Company field empty to see the VAT box values for each company.

By default, information for the Head company displays.

Select a company to view all VAT box amounts for that company. If you also enter a VAT box number in the VAT box field, the grid only shows values for that VAT box. You can leave this field empty and only enter a VAT box number to see the VAT box values for each company. By default, information for the Head member displays.

Select this icon to view the member sites for this VAT entity.

The fields in this grid display the VAT to declare information for the selected company and/or selected VAT box combination.

After extracting data for a VAT return in actual or simulation mode, you can view the list of documents related to the VAT box. For each document in the Details grid, you can navigate to the accounting document.

The grid includes a column that indicates the posting status for each line.

You can refine the results by amounts, entry type, dates, site, and so on.

After extracting data for a VAT return in actual or simulation mode, you can view the list of documents related to the VAT box. For each document in the Details grid, you can navigate to the accounting document.

You can refine the results by amounts, entry type, dates, site, and so on.

Select this action to extract the VAT declaration values, either actual or simulated. A log file displays detailed information such as the query numbers for VAT on debit and/or VAT on payment.

The extraction is based on the VAT box setup.

When you select Extract, the VAT to declare grid displays the extracted amounts. In simulation mode, only simulated values display. The Extracted value column populates when you extract in actual mode.

If you need to make any modifications or adjustments, such as making changes to the VAT boxes setup (GESVTB), you need to select Extract again.

After a declaration has been validated, you can no longer modify it in any way, and you cannot Extract again.

Extraction errors

The VAT extraction/calculation processes company A and stops on the first error detected (on site y). An error is generated for site y that must be corrected. A rollback is done on the updates of site y.

In the VAT to declare grid, only the amounts from site x are considered.

If the error on site y is corrected and the process is re-executed, an error is generated for site z that must be corrected. A rollback is done on the updates of site z.

In the VAT to declare grid, only the amounts from sites x + y are considered.

Select this action to validate the VAT return. Only select this action if you are satisfied with the Extracted values and the other information. If you need to make any modifications or adjustments, you need to Extract again before validating.

After you validate a declaration, you can no longer modify it in any way. This applies to online and offline forms.

Belgian legislation: When you validate, a control is automatically run on the VAT amounts.

British legislation: Your only option is to Submit after validating an online form.

For Belgian declaration (DCLVATBEL)

Select this action to generate the tax file for eAdmin submission using the Belgian declaration (DCLVATBEL) export template. You are prompted to confirm this action and then you can select a location to save the tax file.

The VAT return status changes to Completed. You can regenerate the file as many times as necessary by selecting Submit. Regenerating the file does not recalculate the values.

For British declaration (DCLVATBRI)

Select this action to submit your declaration to HMRC. You can only submit a validated, online VAT return.

When you submit, a log file is returned by HMRC and the status changes to Submitted. This does not imply that the submission was accepted.

You need to select Check status to confirm if the submission was accepted or rejected.

For British declarations only (DCLVATBRI)

Select this action to verify that HMRC accepted the submission. If accepted, the status changes to Completed. If not, the status changes to Rejected. In that case, you need to address any errors and then extract, validate, and resubmit.

Select this action to review the VAT form settings (GESVEF) for this declaration. Because there is a declaration for the form, you cannot modify it.

For British declarations only (DCLVATBRI)

Select this action to view confirmation that you have submitted your declaration or to view errors if HMRC rejected the submission.

Select this action to review the report for VAT on debit and/or VAT payment amounts and to check the log information.

Select the Print button on a line view and reprint the associated VAT return reports that includes extracted amounts and the VAT box codes. The available reports are based on the print code settings for the VAT form.

If you re-extract the data after applying modifications, new reports and log files are available. Previous reports are not deleted.

This applies to Belgian VAT returns only (DCLVATBEL)

A control is executed automatically when you validate a return. You can also control the VAT amounts on demand before validating to check for errors.

If there are any errors, a message displays with the number of errors. A log file displays errors codes and descriptions. Codes 1-7 are blocking errors that are highlighted in red in the log file.

Non-blocking errors generate a warning message asking if you want to continue with the validation or not.

The rule and error messages are determined by the Belgian fiscal authorities, which you can access via the links below.

Rules in French

Rules in Dutch

This action is available to post an automatic journal entry for a VAT return if you have completed the required setup for the VAT entity.

After extracting in actual mode and validating the return, use this action to generate journal entries for the VAT return that offset the total VAT amount calculated for each company into Tax to disburse or Tax credit accounts. This creates a VAT line with the amount for each invoice.

For the Head member, the total amounts for the tax accounts are posted.

For member companies, an intercompany line is generated that initiates the transfer to the net VAT.

If there are any errors, all entries are rolled back and no journal entries are created.

If you have selected the Simulation checkbox, when you select Post, you can see a preview of the entries to be generated in a temporary table. No entries are created in the general ledger and the VAT journal entries button is disabled.

For Canadian declarations

When the VAT return status is Completed or Validated, select this function to review the submission details such as TAXUID, document number, accounting date and tax amount.

For Canadian declarations

You can select this function to generate a log file that displays the following data for online submission mapping:

After posting in actual mode, click this button to view a list of the VAT journal entries. For each line, select Entry from the Action icon to drilldown to the Journal entry function.

Note: The VAT adjustment balance is posted if you completed the necessary steps described here.