Prerequisites

Activity codes

The following activity codes (sorted by type) may have an impact on the way the function operates :

Dependent activity codes

These codes are never entered in folder management, because their value is calculated :

Bullet point  PP1 (Purchase charge / discount 1), PP2 (Purchase charge / discount 2), PP3 (Purchase charge / discount 3), PP4 (Purchase charge / discount 4), PP5 (Purchase charge / discount 5), PP6 (Purchase charge / discount 6), PP7 (Purchase charge / discount 7), PP8 (Purchase charge / discount 8), PP9 (Purchase charge / discount 9), SI1 (Product statistical group 1), SI2 (Product statistical group 2), SI3 (Product statistical group 3), SI4 (Product statistical group 4), SI5 (Product statistical group 5).

Functional

Bullet point  DEB :  EU exchange declaration

Bullet point  ECC :  Product version management

Bullet point  GDD :  Operating budgets

Bullet point  MMS :  MMS interface - X3

Bullet point  PJM :  Project management

Bullet point  PTX :  Regional taxes

Bullet point  SMI :  Integrale migration

Sizing

Bullet point  ANA :  No. of analytical dimensions

Bullet point  POI :  Work plan lines maximum

Bullet point  PPR :  Max purchasing charge/discount

Bullet point  STI :  Product statistical groups

Bullet point  STS :  Purchasing statistical groups

Localization

Bullet point  KUK :  Localization united kingdom

General parameters

The following general parameters may change the way the function is working :

Purchase

Bullet point  BUYFLT (defined at level Site) : Filter by buyer

Bullet point  DACMANPUR (defined at level Site) : Default price reason - manual

Bullet point  DEFITMKND (defined at level User) : Default service type

Bullet point  EXTRCPDAT (defined at level Company) : Minimum receipt date

Bullet point  ITMBPS (defined at level Site) : Supplier referencing

Bullet point  ITMBPSFCY (defined at level Site) : Supplier-site referencing

Bullet point  POHMINAMT (defined at level User) : Order min amount control

Bullet point  POHMINQTY (defined at level User) : Minimum order qty control

Bullet point  PURCMM (defined at level Site) : Update budget - commitments

Bullet point  PURCMMDAT (defined at level Site) : Commitment date

Bullet point  PURCTLPRI0 (defined at level Site) : Purchase price existence control

Bullet point  PURGRUDIS (defined at level Site) : Invoke group pricing

Bullet point  PURREN (defined at level Site) : Require price reasons

Bullet point  PURRND (defined at level Site) : Round unit price

Bullet point  PURTEXORD (defined at level Site) : Order text position

Bullet point  UPDPRIPUR (defined at level Site) : Default price reason - base

Budgeting

Bullet point  BUDAMT (defined at level Site) : Budget control by amount

Bullet point  BUDCMM (defined at level Site) : Include commitments

Bullet point  BUDCNTCMM (defined at level Site) : Commitment control type

Bullet point  BUDCTLPOH (defined at level Site) : Complete PO budget control

Bullet point  BUDCTLPOL (defined at level Site) : PO line budget control

Bullet point  BUDPRCAMT (defined at level Site) : % tolerance - amount

Bullet point  BUDPRCQTY (defined at level Site) : % tolerance - quantity

Bullet point  BUDQTY (defined at level Site) : Budget control by quantity

Bullet point  BUDTYPCUR (defined at level Site) : Budget conversion rate type

Sales

Bullet point  DIRORDCTL (defined at level Company) : Back-to-back if credit exceeded

Sequence Numbers

The sequence numbers used to number the documents managed by this function are :

Bullet point  POH : Purchase Order

The sequence number assignment function defines the sequence number which is used

Accounting interface

Default dimensions

The default dimensions sections assignment is performed through the following codes :

(defined at level Company)

Bullet point  POI (All companies ) : Buyer plan

Bullet point  POID (All companies ) : PO Workbench detail

Bullet point  POW (All companies ) : Automatic PO creation

Authorizations

This function is object managed. The creation, modification, and deletion operations can be activated or deactivated for a given user. Filters by roles can also be associated with this function.

As data is linked to a site, a filter per site can be activated.

Miscellaneous prerequisites

Accounting interface

Default dimensions

If analytical accounting is managed, it is necessary to define how to initialize the analytical dimensions in the order header and lines.

This definition is made via the POI parameter codes for the header and POID for the lines, with the aid of the "Default dimensions" option (see the Default dimensions documentation). These parameter codes are supplied with the installation and they can be adapted to fit requirements.

Note: During the loading of the analytical dimensions in the buyer's plan, whether or not purchase requests are taken into account, if the analytical axes are not entered, then they will automatically loaded with the default dimensions.

In the case of a back-to-back order, the default dimension codes POW and POID are used if necessary to recover the analytical dimensions of the sales order header (POW) and/or the sales order line (POID) via the intermediary of the Original document setup line.

Automatic journals

If you choose to perform a budget control and/or manage commitments in orders, it is necessary to identify accounting codes to be used and their nature.

This identification is made via the PORD STOP parameter code with the help of the "Automatic journals" option (see the Automatic journals documentation). This parameter code is supplied upon installation and the user may adapt it to fit their own requirements.

Other conditions

Structure code

This code is used to determine the sales conditions managed at the level of each line of the order in the form of the different Discount and charges fields. The number and type of fields managed and thus the structure of the line can vary from one supplier to another: it is therefore necessary to associate a structure code with each supplier. This association is completed at the level of the supplier record. A default structure code is supplied upon software installation. This structure code is programmed to be blank in order to make it possible to immediately associate a structure code with each supplier created without additional entry. It is possible to create as many structure codes as required (see the Price list structure documentation).

Product

It is mandatory that the ordered products be referenced in the Product record. This referencing can be made before any use of the function or during the creation of an order if the user has the required authorizations.

Tables used

The following tables are implemented by the function :

Table

Table description

ATABDIV [ADI]

Miscellaneous tables

BPADDRESS [BPA]

Addresses

BPARTNER [BPR]

Business partner

BPSUPPLIER [BPS]

Suppliers

BPSUPPMVT [MVS]

Supplier transactions

CPTANALIN [CAL]

Analytical accounting lines

FACILITY [FCY]

Sites

GACCOUNT [GAC]

Accounts

GAUTACEF [GAG]

Automatic journal formulas

ITMBPS [ITP]

Supplier product

ITMBPSFCY [ITPF]

Supplier product site

ITMFACILIT [ITF]

Products-sites

ITMMASTER [ITM]

Products

ITMMVT [ITV]

Product-site totals

ITMSALES [ITS]

Products - sales

ORDERS [ORD]

WIP

PERIOD [PER]

Periods

PORDER [POH]

POs

PORDERC [POC]

Cumulative POs before returns

PORDERP [POP]

POs price

PORDERQ [POQ]

POs quantities

PORDITM [POI]

Purchase orders by product

PPRICCONF [PPC]

Supplier pricing parameters

PPRICLINK [PPK]

Purchase price list search (link)

PREQUIS [PSH]

Purchase requests

PREQUISD [PSD]

Purchase request detail

PREQUISO [PSO]

Link purchase requests

PWRKORDERS [PWO]

Requirements considered

TABCOEFF [TCO]

Coefficients table

TABCOUNTRY [TCY]

Country table

TABCUR [TCU]

Currency table

TABUNIT [TUN]

Table of units of measure

TABVAT [TVT]

Tax code table