Global 

Screen management

This function is composed of:

• a header that is used to specify the process options and to choose the company well as the sites to which the assets to be processed belong,
   
• the Action setup tab which is used to specify the type of event that justifies the adjustment,
   
• the Extended selection tab that is used to select the assets to be processed. This tab is used only for the global adjustment which is linked to the modification of the admission coefficient.

Management method for the window

The management is the same for this window as for all the mass process functions that can be applied to assets.

Adjustment process setup

First, it is necessary to set up the processing or to recall, using the button button, an existing setup previously saved under a Memo code.

The setup of the processing consists in:

- Entering the processing options. By default, the process is carried out in Simulation and generates a Detailedlog file which displays, if applicable, the value of selection criteria, the various parameters applied during the execution of the processes and, for each updated asset: the value of the old and new coefficients, the amount of the invoiced VAT, the reminder of the period and residual duration of the adjustment, the adjustment amount and the balance sheet value.

- Selecting the company, as well as any sites that reference the assets.

- Entering the parameters linked to the global adjustment.

- Carrying out, for the admission coefficient modification processing, a selection of the assets concerned by the processing.

Note: when the setup of a processing is completed, it is possible to save it under an identification code using the button  . It is then possible to recall it at a later date for use in an adjustment.

Launch of the adjustment process

Once the setup is done, it is possible to:

• Either directly apply the entered parameters to each of the selected assets, by clicking on . A consistency control for the new value is carried out; if there is an error, an error message is inserted in the log file report.
• Or go through an intermediate control stage of the entered parameters by clicking the .
   
  A window displays a grid with the list of selected assets impacted by the process; it displays, for each of them, the new values for the coefficients.
   
  Any modification must be confirmed by using the button . To cancel the modifications under way on the asset, click on  . Click the button   button, to close the control window; the setup entry window is displayed again, which makes it possible to either confirm the mass update by clicking on  , or to abort the update by clicking the button  .

Header

Options

• Simulation:
  This box, ticked by default, is used to carry out a simulation of the adjustment process for the selected assets. The modification of the assets is not recorded in the database.
  
  The impact of the processing on the assets can be viewed in the log file displayed at processing completion.
   
• Detailed log file:
  A log file is systematically displayed on completing the process, showing the selection criteria and the parameters applied during this process. A Statistics section gives the number of selected assets, the number of assets updated as well as the number of assets not processed.
  
  When this box is checked, the log file is displayed as a detailed report with the information listed before and for each updated asset: the value of the old and new coefficients, the amount of the invoiced VAT, the reminder of the period and residual duration of the adjustment, the adjustment amount and the balance sheet value.

Note: the viewing and printing of the log files is possible at any time via the Print log file print request of the ATRACE report code, obtained from the Supervisor function in the Print/Group print menu.

Company selection – Site selection

These tables display both the list of managed companies for which the user is authorized and the list of financial sites linked to these companies where the user is authorized.

 When the company setupACCPERCTL - Control of accounting periods (chapter AAS, group CPT) has Yes for value, the company is not displayed in the list as soon as at least of one its context is not synchronized with the accounting period/fiscal breakdown. It is then necessary to launch the Context synchronization process.
The situation of desynchronization of a context can be viewed on the Detailed status of contexts,Calculation  tab (the value of the Modification type field is CNX and the value of the field Modified parameter is DESYNC).

It is necessary to select the company and the sites involved in the process. After selecting the company, all sites of the companies are selected by default. The user can deselect those that are not concerned by the processing.
Provided they belong to the same company, the site(s) involved in the processing can be directly selected, in which case the company to which they belong is automatically selected.

Reminder: the assets MUST be registered in sites attached to the same company. Selecting a second company, or sites linked to another company, leads to the de-selection of the first company selected, after validation of a confirmation message.

Tab Action Parameters

Tab Extended selection

Admission coefficient modification process

The VAT adjustment linked to the modification of the admission coefficient triggers the following operation, for each asset:
 Adjustment amount:
It corresponds to:
(Deduction coefficient due to the event - Reference deduction coefficient*) x (initial VAT / Duration of the adjustment period) x Adjustment residual duration
* This is the future reference coefficient before the adjustment.
 The year of the event is not counted in the adjustment residual duration.
 
This adjustment consists in:
--> An additional additional VAT deductiondeduction if the result of the calculation is positive.
--> A VAT repayment if the result of the calculation is negative.

• At the end of the process, the information concerning this type of adjustment are updated in the Fixed assets function:
   
  --> On the VAT tab:
   
  - Load of the Additional deduction amount or of the Repayment amount, depending on cases.
  - The new admission coefficient loads the Future reference admission coefficient section.
  - Activation of the indicator signaling that a global adjustment was carried out.
  - The Adjustments history is updated.
   
  --> On the Depreciation plan: 
   
  If the setup REGMAJBAS - VAT variation base update is set to Yes, the tax repayments and additional deductions are saved upon modifying the entry cost and update the balance sheet value. No depreciation method change is applied. The depreciation variance is adjusted on the last depreciation fiscal year.
   
   The annual reference admission coefficient and the one in use are loaded with the new admission coefficient (which has become the future admission coefficient) during the closing process.
   
• An event of VAT adjustment – Assets (FASVATREG) is generated on the accounting plan (and if needed on the IAS/IFRS plan) to enable the posting of the repayment or additional deduction of VAT.

For example

Year N: Asset acquisition year: 10,000 € ex-tax - Invoiced VAT = 1,960 €

• Deduction coefficient = (1 x 1 x 0) = 0
  Subjection coefficient = 1
  Taxation coefficient = 1
  Admission coefficient = 0
• VAT deduction = 1,960€ x 0 = 0

Year N+2: Regulatory modification: the admission coefficient is changed to 0,65

• Deduction coefficient = (1 x 1 x 0.65) = 0.65
  Subjection coefficient = 1
  Taxation coefficient = 1
  Admission coefficient = 0.65
• Additional deduction amount 
  (0,65 - 0) x (1 960 € / 5) x 2 = 509,60 €
  

Taxation coefficient modification process

This process is for all assets assigned to an activity sector (except for mixed asset, that is to say, assets which taxation coefficient has been forced). It should be carried out in the following cases:

1/The assets are used in order to perform operations that open right to deduction (until now, they were used, entirely or partially, for taxable operation that did not open rights to deduction).
These assets are:
--> a reference subjection coefficient different than 0
--> a reference taxation coefficient equal to 0
This adjustment leads to the modification of the reference taxation coefficient which acquires the new use value. The reference subjection and admission coefficient remain unchanged. This event does not imply the reset of the adjustment duration counter.

Adjustment amount:
It corresponds to:
(Deduction coefficient due to the event - Reference deduction coefficient*) x (initial VAT / Duration of the adjustment period) x Adjustment residual duration
* This is the future reference coefficient before the adjustment.
 The year of the event is not counted in the adjustment residual duration.
 
This adjustment is a VAT additional deduction.

• At the end of the process, the information concerning this type of adjustment are updated in the Fixed assets function:
   
  --> On the VAT tab:
   
  - Loading of the Additional deduction amount.
  - The new taxation coefficient loads the Future reference taxation coefficient section.
  - The flag for a global adjustment is set to Yes.
  - The Adjustments history is updated.
   
  --> On the Depreciation plan: 
   
  If the setup REGMAJBAS - VAT variation base update is set to Yes, the additional deductions are saved upon modifying the entry cost and update the balance sheet value. No depreciation method change is applied. The depreciation variance is adjusted on the last depreciation fiscal year.
   
   The reference taxation coefficient in use is loaded with the new taxation coefficient (that has become the future reference taxation coefficient) during the closing process.
   
• An event of VAT adjustment – Assets (FASVATREG) is generated on the accounting plan (and if needed on the IAS/IFRS plan) to enable the posting of the repayment or additional deduction of VAT.

For example

Year N: Asset acquisition year: 10,000 € ex-tax - Invoiced VAT = 1,960 €

• Deduction coefficient = (1 x 1 x 0) = 0
  Subjection coefficient = 1
  Taxation coefficient = 1
  Admission coefficient = 0
• VAT deduction = 1,960€ x 0 = 0

Year N+2: Regulatory modification: the admission coefficient is changed to 0,65

• Deduction coefficient = (1 x 1 x 0.65) = 0.65
  Subjection coefficient = 1
  Taxation coefficient = 1
  Admission coefficient = 0.65
• Global adjustment = additional deduction
  Additional deduction amount:
  (0,65 - 0) x (1 960 € / 5) x 2 = 509,60 €

2/The assets are not used anymore to perform operations that open right to deduction but are still used to perform taxable operations.
These assets are: 
--> a reference subjection coefficient different than 0
--> a reference taxation coefficient different than 0
This adjustment leads to the modification of the reference taxation coefficient which becomes null.
Their subjection coefficient remains unchanged which is not null The assets remain available for a new adjustment on the adjustment period that remains in case they might be used again, entirely or partially, for operations that grant deduction rights.
This event does not imply the reset of the adjustment duration counter.

Adjustment amount:
It corresponds to:
(Deduction coefficient due to the event - Reference deduction coefficient*) x (initial VAT / Duration of the adjustment period) x Adjustment residual duration
* This is the future reference coefficient before the adjustment.
 The year of the event is not counted in the adjustment residual duration.
 
This adjustment is a VAT repayment.

• At the end of the process, the information concerning this type of adjustment are updated in the Fixed assets function:
   
  --> On the VAT tab:
   
  - Loading of the Repayment amount.
  - The new taxation coefficient loads the Future reference taxation coefficient section.
  - The flag for a global adjustment is set to Yes at the taxation coefficient level
  - The Adjustments history is updated.
   
  --> On the Depreciation plan: 
   
  If the setup REGMAJBAS - VAT variation base update is set to Yes, the repayments are saved upon modifying the entry cost and update the balance sheet value. No depreciation method change is applied. The depreciation variance is adjusted on the last depreciation fiscal year.
   
   The reference taxation coefficient in use is loaded with the new taxation coefficient (that has become the future reference taxation coefficient) during the closing process.
   
• In the Activity sectors table, the new taxation coefficient loads the Provisory taxation coefficient and Definitive taxation coefficient tables with the activation of the forcing code.
   
• An event of VAT adjustment – Assets (FASVATREG) is generated on the accounting plan (and if needed on the IAS/IFRS plan) to enable the posting of the repayment or additional deduction of VAT.

For example

Year N: Asset acquisition year: 5,000 € ex-tax - Invoiced VAT = 980 €

• Deduction coefficient = (1 x 1 x 1) = 1
  Subjection coefficient = 1
  Taxation coefficient = 1
  Admission coefficient = 1
• VAT deduction = 980 € x 1 = 980 €

Year N+2: the taxation coefficient is now 0

• Deduction coefficient = (1 x 0 x 1) = 0
  Subjection coefficient = 1
  Taxation coefficient = 0
  Admission coefficient = 1
• Global adjustment = Repayment
  Repayment amount:
  (0 - 1) x (980 € / 5) x 2 = - 392 €
• Future reference taxation coefficient: 0:

3/The assets are not used anymore to perform taxable operations.
These assets are: 
--> a reference subjection coefficient different than 0
--> a provisory reference taxation coefficient equal to 0
This adjustment leads to the modification of the subjection coefficient which becomes null.
No VAT adjustment can be noticed in that case. Assets definitely issue from the adjustment cycle.

• At the end of the process, the information concerning this process are updated in the Fixed assets function:
   
  --> On the VAT tab:
   
  - The new subjection coefficient loads the Future reference subjection coefficient section.
  - The flag for a global adjustment is set to Yes at the liability coefficient level.
  - The Adjustments history is updated.
   
   
   The reference subjection coefficient in use is loaded with the new subjection coefficient (that has become the future reference subjection coefficient) during the closing process.
   
• In the Activity sectors table, the new subjection coefficient loads the Subjection coefficient field.

Specific Buttons

Check

This button is used: - to apply the adjustment setup to the assets, - to display a control window which displays a grid with the list of selected assets impacted by the process; it displays, for each of them, the new values for the coefficients. Click on to come back to the setup screen. Click on  to validate the process.

Memo

Click this action to save the current settings to a Memo code to be reused later. The memo is linked to your user profile, not to the function or the screen. The STD memo code is associated with the screen and is loaded immediately when you open the function. For more information on the advanced use of the Memo action, refer to the documentation on the General ergonomics of SAFE X3 software.

Recall

Click this action to enter a Memo code to load the settings associated with the code.

Delete Memo

Click this action to delete a Memo code.

Error messages

In addition to the generic error messages, the following messages can appear during the entry :

"[636,3203] "

The VAT sector validity chosen according to the requested process. Report to the field help called VAT sector.

Tables used

Refer to documentation Implementation